Open access policies in EIFL partner countries: Best practices and lessons learnt

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The presentation covers the main objectives of research & development activities in Estonia and in the EU, & describes how open access (OA) helps to achieve these objectives. Some OA policy options are presented as well as OA policy in Hungary, public access policy in Lithuania and planned OA policies in Poland and Slovenia. The presentation also summarizes the best practices and lessons learnt.

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Open access policies in EIFL partner countries: Best practices and lessons learnt

  1. 1. Open access policies in EIFLpartner countries: Bestpractices and lessons learntIryna KuchmaOpen Access Programme managerOpen Access Week 2011, the University of Tartu Library,October 28, 2011www.eifl.net Attribution 3.0 Unported
  2. 2. Removing barriers to knowledge sharingEIFL-OA: open access
  3. 3. EIFL-OAachievements400+ OA repositories & 2,600+ OA journals inEIFL partner countriesOA policies have been adopted by 24 institutionsin the EIFL network62 awareness raising, advocacy & capacitybuilding events & workshops in 2003-2011 in 32countries with participants from over 50countries
  4. 4. EIFL-OA achievements (2)Results of the SOAP Survey: A PreliminaryOverview of the Situation in EIFL PartnerCountries http://bit.ly/ihzhlAReport on the implementation of open contentlicenses in developing & transition countries:http://bit.ly/guUfRYReport on Open Repository Development inDeveloping & Transition countries:http://bit.ly/dTPqYX
  5. 5. EIFL-OAfinancial support to 11 projects - national &institutional open access advocacycampaigns to reach out to researchcommunities: six projects in Eastern Europe(Estonia, Latvia, Lithuania, Poland, Sloveniaand Ukraine) & five projects in Africa.
  6. 6. OpenAIRE National Open Access Desks Region 1 North Region 2 South Region 3 East Region 4 West (DTU) (UMINHO) (EIFL) (UGENT) (DTU) Austria Denmark Czech Republic Bulgaria (University of Wien) Cyprus (Danish Technical (Technical University of (Bulgarian Academy of (University of Cyprus) University) Ostrava) Sciences) Belgium Greece (University of Gent) Finland (National Estonia (University of Helsinki) Documentation Center) Hungary (HUNOR) (University of Tartu) France (Couperin) Sweden Italy (National Library of (CASPUR) Lithuania Latvia Sweden) (Kaunas Technical Germany (University of Latvia) University) (University of Malta Konstanz) (Malta Council for Norway Science & Technology) (University of Tromsoe) Poland Romania Ireland (ICM – University of (Kosson) (Trinity College) Warsaw) Portugal (University of Minho)*Excl. Luxembourg, Netherlands Slovakia SloveniaPlus Norway Spain (Spanish Foundation (University Library of (University of (Utrecht University) Bratislava) Ljubljana) for Science & Technology) UK (SHERPA)
  7. 7. Main objectives of research& development activitiesCompetitive quality & increasedproductiveness of research & developmentactivities;Innovative business activity creatingadded value in the global economy;Innovation-friendly society aimed at long-term development.(the Estonian Research and Development andInnovation Strategy 2007-2013)
  8. 8. The ArchimedesFoundationmediates support for the strengthening ofEstonian competitiveness in the field ofresearch & development, including thedevelopment of human resources;the implementation of researchprogrammes;& the modernization of higher educationand research institutions.http://www.hm.ee/index.php?148665
  9. 9. “Open access to research is a must forthe competitiveness of Europe”
  10. 10. OA in the European UnionChapter 2.5.2 of the Digital Agenda for Europe – Driving ICT innovation by exploiting the single market – refers to effectively managed knowledge transfer activities & states that publicly funded research should be widely disseminated through Open Access publication of scientific data & papers
  11. 11. OA in the European Union (2)Europe 2020 Flagship Initiative Innovation Union: the Commission will promote open access to the results of publicly funded research; & it will aim to make open access to publications the general principle for projects funded by the EU research Framework Programmes
  12. 12. OA in the European Union (3)Since August 2008 the European Commission (EC) is conducting a pilot initiative on OA to peer reviewed research articles in its Seventh Research Framework Programme (FP7). The EC requires grant recipients in 7 areas to "deposit peer reviewed research articles or final manuscripts resulting from their FP7 projects into an online repository & make their best efforts to ensure OA to these articles".
  13. 13. OA in the European Union (4)7 areas are: Energy, Environment (including Climate Change), Health, Information and Communication Technologies (Cognitive Systems, Interaction, Robotics), Research Infrastructures (e- infrastructures), Science in society and Socio- economic sciences & the humanities.OA to these publications is to be ensured within 6 months after publication in the first 5 areas listed; and 12 months in the last 2 areas listed.
  14. 14. OA in the European Union (5)The EC wants to ensure that the results of the research it funds are disseminated as widely and effectively as possible to guarantee maximum exploitation & impact in the world of researchers and beyond.OA to research articles helps to increase the impact of the EUs investment in research & development & to avoid wasting time & valuable resources on duplicative research.
  15. 15. OA in the European Union (6)With access to a wider selection of literature, researchers can build upon this knowledge to further their own work.Small & medium sized businesses & entrepreneurs can also benefit from improved access to the latest research developments to speed up commercialisation and innovation.
  16. 16. OA in the European Union (7)The ERC Guidelines for Open Access (Dec 2007):The ERC requires that all peer-reviewed publications from ERC-funded research projects be deposited on publication into an appropriate research repository where available, such as PubMed Central, ArXiv or an institutional repository, and subsequently made OA within 6 months of publication.
  17. 17. ERA FrameworkSection 7 of the questionnaire focuses onknowledge circulation (knowledge transfer &open access) as one of the key issues totackle.The sub-section on open access asksquestions that are specific to the remit of ERApolicy actions (e.g. on researchersawareness, ownership & copyright rules, VAT,infrastructures, national policies, etc.).
  18. 18. UN High Commissioner for Human RightsConsultation on the right to enjoybenefits of scientific progress & itsapplicationsThe rights of scientists & collaborativework
  19. 19. UN High Commissioner for Human Rights (2)Question 5. What legal, administrative,policy or other measures have beenadopted/are under consideration toeliminate barriers to scientificcommunication & collaboration,such as censorship, restrictions onaccess to the Internet or on freeavailability of scientific literature &journals?
  20. 20. OA policy optionsVoluntary: requesting that researchers maketheir work OA in the institutional repositoryorMandatory: requiring that researchers maketheir work OA in the institutional repositoryMandatory policies do result in a high level ofself-archiving which in turn provides auniversity with the increased visibility andimpact.
  21. 21. Open access policyoptionsRequest or require?If you are serious about achieving OAfor the research you fund, you mustrequire it. (Peter Suber’s Open access policy options for funding agencies and universities http://bit.ly/1Tp1KV)
  22. 22. Green or gold?If you decide to request & encourage OA,rather than a mandate it, then you canencourage submission to an OA journal& encourage deposit in an OArepository as well, especially whenresearchers publish in a toll accessjournal.
  23. 23. Green or gold? (2)But if you decide to mandate OA, thenyou should require deposit in an OArepository & not require submission toan OA journal, even if it alsoencourages submission to an OAjournal.
  24. 24. Deposit what?The final version of the authors peer-reviewed manuscriptDataA citation and link to the publishededition
  25. 25. Deposit what? (2)Allow the deposit of unrefereed preprints,previous journal articles, conferencepresentations, book manuscripts, thejournals edited or published on campus,open courseware, administrative records,digitization projects from the library, theses& dissertations
  26. 26. Scope of policyFor simplicity & enforceability, follow theexample of most funding agencies:apply your OA policy to research youfund "in whole or in part"
  27. 27. What embargo?No more than six months.Any embargo is a compromise with thepublic interest; even when they arejustified compromises, the shorter theyare, the better.
  28. 28. What exceptions?Private notes, records not intended forpublication, classified researchPatentable discoveriesRoyalty-producing books
  29. 29. The Hungarian Scientific Research Fund (OTKA)“The scientific publication supported by anOTKA grant has to be made available for freeaccording to the standards of Open Access,either through providing the right of free accessduring publication or through depositing thepublication to an open access repository.Depositing is possible in a repository of aninstitution or that of a scientific field, as well asin the Repository of the Library of theHungarian Academy of Sciences - REAL:http://real.mtak.hu/“
  30. 30. LithuaniaArticle 45 of the Law on Higher Education andResearch of the Republic of Lithuania (adoptedon April 30, 2009 and took effect on May 12,2009) requires the results of scientific activity tobe made publicly available
  31. 31. Lithuania (2)“In order to ensure the quality of researchconducted with funds of the state budget, thetransparency of the use of funds of the statebudget, to enhance scientific progress, theresults of all research works carried out inhigher education and research institutions mustbe announced publicly (in the Internet or anyother way), to the extent this is in compliancewith the legal acts regulating the protection ofintellectual property, commercial or state andofficial secrets.”
  32. 32. Lithuania (3)A big step forward towards nationalopen access policy.Implementation is not part of the law.
  33. 33. Polandthe Chancellery of the Prime Minister &the Ministry of Science & HigherEducation are working on a legislationto make the results of publicly fundedresearch open access:deposited in open access repositories&/or published in open access journals
  34. 34. SloveniaThe Ministry of Higher Education,Science & Technology presented theResearch Infrastructure DevelopmentPlan 2011-2020.Chapter 3.4.7 of the Plan anticipates theestablishment of a national open data & openpublication infrastructure & mandatory depositionof publicly funded data & publications
  35. 35. OPENACCESS.SIJozef Stefan Institute in collaboration with thepartners: Univ of Ljubljana, Univ of Maribor, Univ ofPrimorska, Univ of Nova Gorica, Scientific ResearchCentre of the Slovenian Academy of Sciences & Arts,National Institute of Chemistry, Institute of Oncology,Agricultural Institute of Slovenia, National &University Library, Central Technological Library ofthe University of Ljubljana, Library of the SlovenianAcademy of Sciences & Arts, The Ministry of HigherEducation, Science & Technology & the SlovenianResearch Agency
  36. 36. Best practices & lessons learntDraft an open access policy based onthe models set by others:roarmap.eprints.org;Implementation should be part of thepolicy;Collaborations are important.
  37. 37. Thank you! Questions?ikuchma@gmail.com

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