Management ofopen accessrepositoriesIryna KuchmaOpen Access Programme ManagerOpen Access and the Evolving Scholarly CommunicationEnvironment workshop, July 10 2012, Makerere Universitywww.eifl.net Attribution 3.0 Unported
Repository managementBudget: Managing the repository budget &responding to user needs in line withresources;Strategic planning: Developing a strategy &costing for the future development of therepository;Fundraising: Sourcing funding opportunitiesfor repository projects;
Repository management (2)Workflows: Developing workflows tomanage the capture, description &preservation etc. of repository outputs;Personnel: Coordinating & managingactivities of repository personnel &coordinating repository development withassociated departments.
Content and usagePolicies: Developing a content policy for therepository;Quantity & quality: Increasing the amountand quality of items deposited in therepository;Collections & user satisfaction: Setting uptest collections & running user satisfactionsurveys to evaluate the service;
Content and usage (2)Deposit, download & other usage indicators:Monitoring deposit, download & other usageindicators to identify the impact & success of therepository & areas for improvement in the service;producing usage reports;User expectations: Managing user expectations toensure that expected service delivery is achievable;handling comments, complaints and relationships ifservice delivery does not meet user demand.
Advocacy, Training & Support, LiaisonAdvocacy programmes: Developing advocacyprogrammes to address the full spectrum ofstakeholders to create a broad culture ofengagement within the institution;Advocacy & publicity materials: Developingadvocacy & publicity materials for use within theinstitution e.g. webpages, guides, FAQs &presentations; publicizing repository developmentsvia institutional newsletters, seminars & email alertsetc;
Advocacy, Training & Support, Liaison (2)Training: Assessing the training needs ofspecific stakeholder groups within theinstitution; developing suitable trainingprogrammes & materials for those groups;organizing & running training sessions;Helpdesk: Answering queries & providingadvice;
Advocacy, Training & Support, Liaison (3)Liaison (internal and external):Coordinating repository development withassociated departments; liasing with a widerange of institutional departments & interestgroups (e.g. students); promoting therepository outside the institution as ashowcase of the institution’s work; liasingwith external stakeholders in repositorydevelopment