Management of open access repositories

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Presented at Open Access and the Evolving Scholarly Communication Environment workshop, July 10 2012, Makerere University, Uganda.

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Management of open access repositories

  1. 1. Management ofopen accessrepositoriesIryna KuchmaOpen Access Programme ManagerOpen Access and the Evolving Scholarly CommunicationEnvironment workshop, July 10 2012, Makerere Universitywww.eifl.net Attribution 3.0 Unported
  2. 2. Repository managementBudget: Managing the repository budget &responding to user needs in line withresources;Strategic planning: Developing a strategy &costing for the future development of therepository;Fundraising: Sourcing funding opportunitiesfor repository projects;
  3. 3. Repository management (2)Workflows: Developing workflows tomanage the capture, description &preservation etc. of repository outputs;Personnel: Coordinating & managingactivities of repository personnel &coordinating repository development withassociated departments.
  4. 4. Content and usagePolicies: Developing a content policy for therepository;Quantity & quality: Increasing the amountand quality of items deposited in therepository;Collections & user satisfaction: Setting uptest collections & running user satisfactionsurveys to evaluate the service;
  5. 5. Content and usage (2)Deposit, download & other usage indicators:Monitoring deposit, download & other usageindicators to identify the impact & success of therepository & areas for improvement in the service;producing usage reports;User expectations: Managing user expectations toensure that expected service delivery is achievable;handling comments, complaints and relationships ifservice delivery does not meet user demand.
  6. 6. Advocacy, Training & Support, LiaisonAdvocacy programmes: Developing advocacyprogrammes to address the full spectrum ofstakeholders to create a broad culture ofengagement within the institution;Advocacy & publicity materials: Developingadvocacy & publicity materials for use within theinstitution e.g. webpages, guides, FAQs &presentations; publicizing repository developmentsvia institutional newsletters, seminars & email alertsetc;
  7. 7. Advocacy, Training & Support, Liaison (2)Training: Assessing the training needs ofspecific stakeholder groups within theinstitution; developing suitable trainingprogrammes & materials for those groups;organizing & running training sessions;Helpdesk: Answering queries & providingadvice;
  8. 8. Advocacy, Training & Support, Liaison (3)Liaison (internal and external):Coordinating repository development withassociated departments; liasing with a widerange of institutional departments & interestgroups (e.g. students); promoting therepository outside the institution as ashowcase of the institution’s work; liasingwith external stakeholders in repositorydevelopment
  9. 9. Thank you! Questions?iryna.kuchma@eifl.net

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