Successfully reported this slideshow.
We use your LinkedIn profile and activity data to personalize ads and to show you more relevant ads. You can change your ad preferences anytime.

Discovery at Sea - Complex searching in Pro's Cloud Solution

381 views

Published on

Here is what we are going to cover in this session:
Search Methods
Combining Search Methods
Search Mad Libs

Published in: Law
  • Be the first to comment

  • Be the first to like this

Discovery at Sea - Complex searching in Pro's Cloud Solution

  1. 1. Discovery at Sea: Complex Searching in Ipro's Cloud Solution
  2. 2. Presentation TitlePrivate and Confidential – Copyright 2019 Private and Confidential – Copyright 2019 Private and Confidential – Copyright 2019 Combining Searches Search Methods The Itinerary Search Madlibs
  3. 3. Presentation TitlePrivate and Confidential – Copyright 2019 Private and Confidential – Copyright 2019 Private and Confidential – Copyright 2019 Searching Techniques • What is the “right” way perform a search? • What are the key differences in different ways to search? • What is the easiest and fastest way to search?
  4. 4. Presentation TitlePrivate and Confidential – Copyright 2019 Private and Confidential – Copyright 2019 Private and Confidential – Copyright 2019 Search Methods Visual Search Advanced Search Tally Analytic Search Concept Wheel Categories
  5. 5. Early Case Assessment
  6. 6. Private and Confidential – Copyright 2019 Visual Search ○ Timeline searches can be executed by dragging a box over the desired dates ○ Includes customizable Hot Buttons to quickly filter case documents ○ Heat Maps have customizable axis for quick comparisons between filter fields set for the case.
  7. 7. Private and Confidential – Copyright 2019 Visual Search Your case team just received a hard drive from the client and no indication of what is on the hard drive. With a discovery deadline looming, you have been asked to dive in and make some determinations about the data set on the drive. The case team has provided you with the following information about the case: Details: • 3 Key Custodians: Ariana Akers, David Noble, Cory Espinoza • Key Date range: 1/1/2004 – 12/31/2004 • Responsive Key Word Terms list loaded into the database What information can you tell the case team from what you learn in Visual Search?
  8. 8. Private and Confidential – Copyright 2019 Visual Search – Hands On Opposing counsel just dumped a huge production on you with only days left before depositions begin. You don’t have time to review everything – but need a general idea of what was contained within their production so you can try and narrow down to a key set of documents to begin your review. Details: • David Noble’s deposition is up first / Cory Espinoza’s is the following week • Responsive key words have been established from your own previous review of your client’s documents • This is a case regarding fraudulent financial documents – so Excels are likely to be key. Considerations: • What methods can you recommend to filter down this set? • What is your recommended starting set for review? (How many documents?) • How many more documents will you need to review for the next deposition?
  9. 9. Private and Confidential – Copyright 2019 Why not use analytics for ECA too? The Concept Wheel groups documents by what they are about, not just by the specific terms they contain. Questions to Consider: • Are there obvious clusters that you can deem irrelevant to the matter? • Do certain concepts need to be reviewed by a different level of reviewer/subject matter expert? • Was there un-clustered data, what are your next steps with those documents?
  10. 10. Now we review our documents…
  11. 11. Private and Confidential – Copyright 2019 Advanced Search ○ Text based searches ○ Field based searches ○ Random Sampling ○ Timeline ○ Conceptual Searching
  12. 12. Private and Confidential – Copyright 2019 Advanced Search In preparation for an upcoming deposition, the case team would like to QC their review of documents authored by Velma Willard in the year 2005. They want to ensure that all documents that have been identified as Responsive have Issue Tags associated with them so they can find them easily when needed. • How can this be set-up using Advanced Search? • Bonus Question: How can you ensure that all documents within the family have been tagged consistently with the “Responsive” tag group?
  13. 13. Private and Confidential – Copyright 2019 Advanced Search – Hands On Our case team of 10 reviewers is ready to begin! They have asked you to create a saved search that can be used to batch documents so they can start their review on Wednesday. These reviewers are first level reviewers ONLY and are not completing a privileged review (potentially privileged documents should be excluded for the Privilege Team’s review only). The case team wants to ensure families are kept together when they are reviewing. Details: • Potentially Responsive Key Terms have been added to the Key Word List • Potentially Privileged Key Terms have been added to a separate Key Word List • The relevant date range is 1/1/2004 – 12/31/2004 Considerations: • How many documents meet the criteria set forth above that would need to be batched? • How could you recommend reviewers to review based upon similar concepts? Why would that be useful to the case team? • How could you recommend to provide the team with a random sample of the documents that did not hit on one of their terms (that would not be reviewed)?
  14. 14. Private and Confidential – Copyright 2019 Why not use analytics too? Using Categories – train the system an issue that is responsive to different facts in your case. Questions to Consider: • Are there documents not marked Responsive that are returned from this Category? • What should you do with these documents next?
  15. 15. Scenario 2: How Exposed Are We? On Your Mark… Get Set…
  16. 16. Presentation TitlePrivate and Confidential – Copyright 2019 Private and Confidential – Copyright 2019 Private and Confidential – Copyright 2019 It’s a RACE to the end! Hidden somewhere in this room is a prize; first person/group to solve the riddle wins the prize. You will need a game sheet to record your answers! We just received the clients data; the review team needs to start review ASAP to meet the production deadline. Working with the lead attorney to run a quick ECA, they need the following. • How many Potentially Responsive docs hit on keywords? • Are there any overly inclusive terms (1,000 unique docs or higher) that can be reviewed at a later time? • Excluding any Potentially Privileged docs, who are the top 5 custodians? • How many docs are we batching to the review team including family? Details: • Potentially Responsive Key Terms have been added to the Key Word List • Potentially Privileged Key Terms have been added to a separate Key Word List
  17. 17. Presentation TitlePrivate and Confidential – Copyright 2019 Private and Confidential – Copyright 2019 Private and Confidential – Copyright 2019 It’s a RACE to the end! Game Tasks – Record answers on game sheet. 1. How many Potentially Responsive docs hit on keywords? 2. Are there any over inclusive keywords (1,000+ unique docs), if so which term/s and how many docs? 3. Excluding the above overly inclusive KW, how many Potentially Responsive docs now? 4. Excluding Potentially Privileged docs, how many Responsive docs are we down to? 5. List the top 5 custodians, how many docs? 6. Lastly, list the top 3 Email Domains & include family, what is our final review total?
  18. 18. Thank you for joining us!

×