Vancouver project management presentation

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Vancouver project management presentation

  1. 1. 7/25/2011 Completing the Project InfoComm InternationalObjectives• To use a framework for AV project planning, execution and closure l d l• To be familiar with project planning tools and AV standard documentation 1
  2. 2. 7/25/2011On Time – On Budget• Why don’t our projects end? d• Why do we keep going back?• I’m losing money on thisThe End Starts At The Beginning• What are expectations? – What the stakeholder thinks they are getting from the designer and integrator – What the designer thinks they told the customer and integrator – What the integrator thinks the designer and stakeholder wants and needs 2
  3. 3. 7/25/2011Project Management ProcessDefinitions (Lifecycle) Execution/ Initiation Preparation Close ControlSo What Did You Agree To Do?• Scope of Work• Quality of Work• Time Line• Price• Terms and C diti T d Conditions 3
  4. 4. 7/25/2011 Project Elements / Constraints Optimize Quality is project outcome impacted by all by managing elements constraints Cost ≠ Price Improving Performance• Requires a repeatable structure• Requires industry standard documents• Requires transparency• Requires a check list 4
  5. 5. 7/25/2011Project ComparisonStandards Guide 5
  6. 6. 7/25/2011Standards Guide for AV SystemsDesign and Coordination Processes• Guide for documenting AV projects• Guide for coordinating with other trades• Method for setting expectationsWhat are the Parts?• Scope, Purpose, and Application• Referenced Publications• Definitions• Requirements• Verification V ifi ti• Appendix 6
  7. 7. 7/25/2011Scope - Purpose – Application• Provides a method for documentation• Provides a recognition and method of coordinating with other disciplines and trades• Provides a practical guideline for verifying cross trade responsibilitiesMethod For Documentation• Project Planning & Coordination• Program Phase• Design Phase• Construction Phase• Verification V ifi ti 7
  8. 8. 7/25/2011ExceptionsGuide Requirements Section• The largest portion of Planning and Coordination the document h d• Describes in detail all Construction Requirements Program aspects of the design Phase Phase p process from p j project planning to a verified Design Phase completed project 8
  9. 9. 7/25/2011Planning & Coord Meetings• Schedule of meetings – Dates and times d – Length and location• Meeting members – Who is on the list? – Who is not on the list?• Agenda for meetingsEstablishing a Governance Structure• Who do you need to make h k happy? ?• Managing expectations• Stakeholder relationships• Conflict and Escalation• How are you doing? 9
  10. 10. 7/25/2011Program Phase• Needs analysis Needs• Program report Applications Tasks Functions and FeaturesDesign Phase• Architectural and interior d design• AV System Documents 10
  11. 11. 7/25/2011Program and Design Phases• Gather Information• Needs Analysis• Site Survey• Recommend Changes & Create Scope• Determine AV Solution Components• Design AV SolutionConstruction Phase• Construction drawings• Facilities drawings• System Drawings• Reference Documentation• Testing and acceptance T ti d t• Project closeout 11
  12. 12. 7/25/2011Verification• All trades coordination and expectations• Provides responsibility check list• Avoids planning and delivery holes• Creates better understanding amongst client, GC, and trade partnersWho Will Manage The Project• Technician• Designer• Sales manager• Consultant• Customer C t• Project manager 12
  13. 13. 7/25/2011Roles And Perspectives• Technicians / Engineers • Project Manager – Seeks optimal solutions – Seeks pragmatic decisions – Strives for precision – Strives for accuracy – Deals with things – Deals with people – Focuses on processes – Focuses on outcomes – Reactionary problem solving – Proactive planning – Works with immutable laws – Works with situational – Succeeds individually rules – Succeeds through othersMaking A Timeline• You have what needs to be done b d• How long will it take?• Break it down• Create milestones• Assign people 13
  14. 14. 7/25/2011Risk Response Planning Strategies• Threats• O Opportunities ii• Strategies • Avoidance • Transference • Mitigation • Acceptance 14
  15. 15. 7/25/2011Work Breakdown Structure AV Production System Audio A di Lighting Li hti Rigging Ri i Video Vid Display Di l Support S t General G l Session IntroMicrophones Mixer Amplifiers Loudspeakers P&D ENG Cam BOH Dynamic Cabling Cabling FOH Scaffold Talent Mic BOHCondenser Power Power Monitors Stands What is the required result? Cabling Specific, measurable, verifiable, unambiguousLogic Network Diagram 15
  16. 16. 7/25/2011Estimate – Effort & Duration• Time to complete the task?• Aggregate time to complete the task?Mature Display of a Project ScheduleHiding or Padding 5 days / 2 days 5 days / 2 days 6 days / 2 days 7 days shown 22 days 7 days shown planned 8 days shown 26 days actualMature Use of Uncertainty and Reserves 5 days 5 days 6 days 2 days 5 days mitigation shown 5 days y 4 days shown 6 days reserve 26 days shown 4 days planned uncertainty 24 days actual 16
  17. 17. 7/25/2011Labor• Jurisdiction• Work Rules• Scales within scales• Premium time• Penalties l• Payroll 17
  18. 18. 7/25/2011Event ClosureTake the time to Look Back and Learn Preparation Executing & Closing Phase Controlling Phase Phase What did we do well? What could we have done better? What were the key events for each phase?How Will This Affect Me?• Project quality will be improved• Coordination with other trades will be improved• Costs will be reduced• Expectations will be met• Stress will be reduced 18
  19. 19. 7/25/2011Project CompletionWhen you finished doing all the things that you said you would do. 19

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