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Webinar on webinars

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Using webinars (BigBlueButton) to present seminars, workshops and more.

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Webinar on webinars

  1. 1. Welcome to this Webinar Webinar on Webinars 7 November 2015 Nikki Crowster & Ina Smith 1. Webinar will start at 09:00 promptly. 2. Please keep your microphone and webcam turned off (muted) at all times. 3. Questions to the presenter can be typed in the text box. Thank you for your support!
  2. 2. WEB CONFERENCING TOOLS: what’s in it for me?NPO 009-577
  3. 3. Programme • Introduction • Context • Web conferencing tools • Big Blue Button • Google Hangouts • Skype • Mobile technalese
  4. 4. Strategic Directions 2014 – 2018 Strategic Directions 2014 – 2018 • Theme 6: Training and development • Branch and Interest group activities • Collaboration • Synergies • Standing on the shoulders of giants
  5. 5. The SA Mobile environment • mid-2015, SIM card penetration 150% • Overlap of services from providers • Mobile • Broadband • Fixed lines
  6. 6. Technicalese quiz • Broadband • high-capacity transmission enables a large number of messages to be communicated simultaneously • Group of overweight musicians • Large number of cables grouped together that produces high speed internet services
  7. 7. Technicalese quiz • ADSL • data communications technology that results in faster data transmission over copper telephone lines • data communications technology that results in faster data transmission via the cloud • data communications technology that results in faster data transmission wirelessly
  8. 8. Webinars for Librarians LIASA Social Media Series for Librarians 7 November 2015
  9. 9. Social media “Online communication channels dedicated to community-based input, interaction, content-sharing and collaboration. Websites and applications dedicated to forums, microblogging, social networking , social bookmarking, social curation, and wikis.”
  10. 10. Social media & LIASA • Facebook: 7 Branches • Twitter: 2 Branches • Mailing List: 2 Branches • Blogs: 0 • Webinars • Google Forms
  11. 11. Quick online survey … • Open a new tab in your Internet browser • Type the following address: http://goo.gl/forms/Qe3C86eC48 • Complete the 3 questions on the online form and Submit • You have 2 min.
  12. 12. “Webinar is the short for Web-based seminar, and is a presentation, lecture, workshop or seminar that is transmitted over the Web using video conferencing software. A key feature of a webinar is its interactive elements — the ability to give, receive and discuss information. Participants from all over the world simultaneously connect to a web address, from where they can listen to a life presentation and actively participate. It is in contrast with a webcast, in which the data transmission is one way and does not allow interaction between the presenter and the audience.” Webinar (1) http://www.webopedia.com/TERM/W/Webinar.html
  13. 13. Webinar (2) • Online (over the Internet) seminar, conference, meeting, presentation, workshop … • Participants in different locations see and hear presenter (and maybe each other), ask questions, answer polls, engage interactively • Software required: Skype, WebEx, Adobe Connect, Microsoft Live Meeting, Big Blue Button
  14. 14. https://en.wikipedia.org/wiki/Comparison_of_web_conferencing_software
  15. 15. Big Blue Button http://bigbluebutton.org http://demo.bigbluebutton.org
  16. 16. Tools
  17. 17. http://webinarliasa.org.za/
  18. 18. Help Page http://wiki.lib.sun.ac.za/index.php/Webinar
  19. 19. http://bigbluebutton.org/videos/
  20. 20. Software requirements • The latest Microsoft Internet Explorer and Firefox web browsers work if the following are installed. • Java Plugin: http://java.com/en/download • Adobe Flash Plugin: http://www.adobe.com/support/flashplayer /downloads.html • Firewall at home institution
  21. 21. Conditions for use • 2015 pilot year • LIASA Member • Do own planning, coordination, marketing, communication, moderating • LIASA Office supports by creating webinar meeting room & providing password • LIASA Office provides technical support, record seminar, provide link to recording afterwards • Users/participants are required to test own device and ask home technical support for assistance
  22. 22. http://www.speedtest.net/
  23. 23. Webinar roles • LIASA Administrator – LIASA Office • Coordinator – Requesting, planning, marketing event • Session chair/Programme director etc. – take charge, “own” presentation • Presenter • Moderator • Participants
  24. 24. On day of webinar
  25. 25. Loading modules ….
  26. 26. Sound …
  27. 27. Microphone …
  28. 28. Turn Webcam on/off. Only turn on when given the floor to speak. Turn off when done. Mute/unmute Microphone. Only unmute when given the floor to speak. Mute when done. Type questions/comments in chat box and Send. Put up hand to ask a question. When given the floor, unmute microphone and turn on webcam. Mute and turn off when done. Cancel hand when done. Exit meeting through this door at end of meeting.
  29. 29. Presenter’s View
  30. 30. Recording
  31. 31. Questions?
  32. 32. Email 1: Initial invitation
  33. 33. Email 2: Reminder
  34. 34. Email 3: Confirmation & registrations
  35. 35. • Identify topic/speaker • Confirm speaker • Request Meeting Room (LIASA Webinar) & Web Profile (LIASA Events) • Compile & send invitation • Reminder • Confirmation email with guidelines to participants • Test technology – also with speaker • Day of webinar • Follow-up email to participants with link to presentation/recording Typical webinar planning
  36. 36. Typical webinar • Before officially starting: welcome all & test sound (Moderator) • Start promptly • Welcome & introduction, bio of speaker (Programme director) • Presenter presents for 30 min. • Break for Q&A – 5 min. • Continue presentation • End with Q&A • Programme director thank all & goodbye
  37. 37. Tips to present a webinar (1) • Visualise webinar, do a rehearsal, test technology • Plan in detail in background • Visuals, interactivity • Not too long – present 30 min., break for questions, continue • Keep to the time – people can join without interruption • Opening slide to welcome early arrivals
  38. 38. Welcome to this Webinar Webinar on Webinars 7 November 2015 Nikki Crowster & Ina Smith 1. Webinar will start at 09:00 promptly. 2. Please keep your microphone and webcam turned off (muted) at all times. 3. Questions to the presenter can be typed in the text box. Thank you for your support!
  39. 39. • Presentation in pdf – also Word docs etc. • Avoid detailed content – too small to see • Duration: not longer than an hour – leave time for questions • Encourage participants to post questions in chat box, communicate technical problems etc. • Ask consent from speaker/presenter to record, to make presentation online available afterwards (CC) Tips to present a webinar (2)
  40. 40. • Quiet room • Presenter – glass of water • Difficult to sense and read audience – encourage interactivity & feedback • Practice technology • Use tools on BBB (only presenter can see) • Tell audience what you will be doing • Typed questions: repeat and read out loud • Turn off all phones and dogs (and cats  ) Tips to present a webinar (3)
  41. 41. • Graphics better than text • Slide movement every 20-40 seconds to keep audience interested • Use keywords only • Same rules apply as in presentation in person • Turn webcam off to save on bandwidth • Monitor that microphones of participants turned off while presenter presents • Be very, very clear Tips to present a webinar (4)
  42. 42. Questions?
  43. 43. More tips … • http://l1.osdimg.com/online/dam/pdf/en/resources/w p/Gihan-Perera-GoToWebinar-The-Secret-Formula-for- Webinar-Presentations-that-Work-Every-Time- eBook.pdf • http://www.speakingaboutpresenting.com/presentatio n-skills/how-to-conduct-engaging-webinar/ • http://blogs.adobe.com/adobeconnect/2013/12/six- tips-for-new-webinar-presenters.html • http://elearningindustry.com/14-tips-to-create-and- present-a-highly-effective-webinar • http://elearningindustry.com/14-tips-to-create-and- present-a-highly-effective-webinar

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