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Online Journal Management using
Open Journal Systems (OJS)
Ina Smith
Journal Publishing Needs
“Scholars need the means to launch a new
generation of journals committed to open access,
and to ...
Open Source Software (1)
• Highly skilled developers, highly productive, self-motivated – pride and
peer recognition
• Hig...
Open Source Software (2)
• Possibly zero purchase price
• Potentially no need to account for copies in use, reducing admin...
Open Journal Systems (OJS)
• Journal management & publishing system, web site – all in
one
• Licensed as Open Source Softw...
Benefits of OJS
• Installed locally and locally controlled
• Editors configure requirements, sections, review process
• On...
Online Help – OJS Tutorials
7
Online Help – OJS Video Tutorials
8
http://www.youtube.com/user/PublicKnowledgeProj/
Online Help – PKP School
http://pkpschool.sfu.ca/
9
ASSAf Help Wiki
http://academyofsciencesa.wikispaces.com/home
10
Users of OJS in SA
• Societies
• Publishers
• Universities
• Other
11
SA Journal Titles using OJS
12
132 titles
Visit OJS
https://pkp.sfu.ca/ojs/
13
ASSAf Approach
• Introduction & Overview
• Discuss with Editorial Board
• Implementation of OJS & Training
• Continued sup...
Which Journals Qualify (ASSAf)?
• SciELO SA Journals
• Journals in good standing
• Print to Online
• “Challenged” journals...
E-Workflow
• Author
• Editor
• Section Editor
• Reviewers
• Proofreader
• Copyeditor
• Layout Editor
Not in workflow
• Jou...
Variations of Editorial Role
http://pkpschool.sfu.ca/becoming-an-editor/module-1/unit-5-
editorial-titles-and-positions/
17
Beall’s list of questionable
journals/ publishers
• Use with caution, but nevertheless consult
• Lists of suspicious publi...
Academic Integrity (1)
19
• Researchers, journals should take ownership of their
academic identity & integrity on the web ...
Academic Integrity (2)
20
• Assign good quality metadata to OA research so that
Google will return quality research at the...
Requirements
• Use Open Source software, open standards
• Make base URL available to harvesters
• Journal setup complete
•...
Digital Preservation http://www.portico.org/
XML
• XML was designed to carry data - with focus on what
data is
• HTML was designed to display data - with focus on how
...
XML OJS Parsing Service
24
http://pkp-udev.lib.sfu.ca/
Online ISSN
25
http://www.nlsa.ac.za/index.php/bibsa/isn-agency
Depositing Policy
26
http://www.sherpa.ac.uk/romeo
“Without data you are just another person with an opinion.” –
W. Edwards Deming
Data Sets
27
http://dataverse.org/
Referencing
28
https://www.refme.com/
Gmail for Journal
29
Charges
30
• Article Processing Charges
• Article Submission Charges
• Galley, other charges?
• Waiver Policy
Rights
31
• Copyright: Author/s
• Licensing: Conditions of use by other
Apply one of six licenses
https://creativecommons....
DOAJ Recommended OA Policy
32
Law, Democracy & Development is an Open Access
journal which means that all content is freel...
Registering for Indexing (1)
• InCites Journal Citation Reports (TR WoS)
• Criteria: http://wokinfo.com/essays/journal-sel...
Registering for Indexing (2)
• Google Scholar Metrics
• Criteria:
http://scholar.google.co.za/intl/en/scholar/metrics.html...
Registering for Indexing (3)
• Discipline specific indexes
• E.g. Music: Rilm Abstracts; The Music Index; Sabinet
Online; ...
Directory of Open Access Journals
(DOAJ) https://doaj.org/
Social media
Wikipedia
Facebook
Twitter
Google Plus
AddThis toolbar
http://www.addthis.com/
YouTube
Webinar sessions
Measuring journal impact
• OJS System Statistics
• Google Scholar Metrics
• Google Scholar Profile
• Google Analytics or P...
OJS System Analytics
The index is based on the set of
the journal's most cited papers
and the number of citations that
they have received in ot...
Google Analytics
http://piwik.org/
Finding References (OJS)
http://dx.doi.org/10.17159/1681-150X/2015/v13n4a3
Digital Object Identifier Example (DOI)
ASSAf Wiki
http://academyofscien...
Monitor impact
http://blogs.biomedcentral.com/bmcblog/2014/11/06/the-impact-factor-of-
journals-converting-from-subscripti...
For your journal ….
http://journals.sfu.ca/testdrive/
admin
testdrive
Questions? Thank you!
Ina Smith
ina@assaf.org.za
Online Journal Management using Open Journal Systems (OJS)
Online Journal Management using Open Journal Systems (OJS)
Online Journal Management using Open Journal Systems (OJS)
Online Journal Management using Open Journal Systems (OJS)
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Online Journal Management using Open Journal Systems (OJS)

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Online Journal Management using Open Journal Systems (OJS)

  1. 1. Online Journal Management using Open Journal Systems (OJS) Ina Smith
  2. 2. Journal Publishing Needs “Scholars need the means to launch a new generation of journals committed to open access, and to help existing journals that elect to make the transition to open access…” Budapest Open Access Initiative, 2002 2
  3. 3. Open Source Software (1) • Highly skilled developers, highly productive, self-motivated – pride and peer recognition • Highly prized factors: clean design, reliability, maintainability, with adherence to standards and shared community values preeminent • Open source community with lots of collaboration, enhancement, bug fixes • Code available & transparent – no clever salesperson • “Closed-source software forces its users to trust the vendor when claims are made for qualities such as security, freedom from backdoors, adherence to standards and flexibility in the face of future changes. If the source code is not available those claims remain simply claims.” • It is not free software: purchase cost vs total cost of ownership (TCO) 3
  4. 4. Open Source Software (2) • Possibly zero purchase price • Potentially no need to account for copies in use, reducing administrative overhead • Claimed reduced need for regular upgrades (giving lower/nil upgrade fees, lower management costs) • Claimed longer uptimes and reduced need for expensive systems administrators • Near-zero vulnerability to viruses eliminating need for virus checking, data loss and downtime • Claimed lower vulnerability to security breaches and hack attacks reducing systems administration load • Claimed ability to prolong life of older hardware while retaining performance 4
  5. 5. Open Journal Systems (OJS) • Journal management & publishing system, web site – all in one • Licensed as Open Source Software (OS) • Developed by Public Knowledge Project (PKP) & Simon Fraser University • Community of developers • Download and install on local server https://pkp.sfu.ca/ojs/ • Version 3.0 in August/September 2016 5
  6. 6. Benefits of OJS • Installed locally and locally controlled • Editors configure requirements, sections, review process • Online submission and management of all content • Central archive – documentation, communication etc • Comprehensive indexing of journal content • Reading tools for content • Plugins (additional tools) • Email notifications and commenting options • Builds capacity, reduces dependency • Allows for flexible publishing frequency 6
  7. 7. Online Help – OJS Tutorials 7
  8. 8. Online Help – OJS Video Tutorials 8 http://www.youtube.com/user/PublicKnowledgeProj/
  9. 9. Online Help – PKP School http://pkpschool.sfu.ca/ 9
  10. 10. ASSAf Help Wiki http://academyofsciencesa.wikispaces.com/home 10
  11. 11. Users of OJS in SA • Societies • Publishers • Universities • Other 11
  12. 12. SA Journal Titles using OJS 12 132 titles
  13. 13. Visit OJS https://pkp.sfu.ca/ojs/ 13
  14. 14. ASSAf Approach • Introduction & Overview • Discuss with Editorial Board • Implementation of OJS & Training • Continued support based on MoU • Limited capacity – currently 5 journals 14
  15. 15. Which Journals Qualify (ASSAf)? • SciELO SA Journals • Journals in good standing • Print to Online • “Challenged” journals • Committed & dedicated editorial team 15
  16. 16. E-Workflow • Author • Editor • Section Editor • Reviewers • Proofreader • Copyeditor • Layout Editor Not in workflow • Journal Manager • Reader 16
  17. 17. Variations of Editorial Role http://pkpschool.sfu.ca/becoming-an-editor/module-1/unit-5- editorial-titles-and-positions/ 17
  18. 18. Beall’s list of questionable journals/ publishers • Use with caution, but nevertheless consult • Lists of suspicious publishers & journal titles • Authors: consult list before deciding where to submit paper • Editors: regularly check and confirm that your journal is not listed • Funders: consult before funding research published in journal http://scholarlyoa.com/
  19. 19. Academic Integrity (1) 19 • Researchers, journals should take ownership of their academic identity & integrity on the web – be pro-active • Create a Google Profile (Google Scholar & Google Citations) • Create an ORCID ID • Setup alerts and know who cites your work and in which context it is used
  20. 20. Academic Integrity (2) 20 • Assign good quality metadata to OA research so that Google will return quality research at the top of Google listing • Conduct Google searches for your own research/name, and see where it has been mentioned • Know what is being researched in your field • Take action if needed
  21. 21. Requirements • Use Open Source software, open standards • Make base URL available to harvesters • Journal setup complete • Google Scholar site map in configuration • Article persistent URLs (DOIs) • Quality metadata
  22. 22. Digital Preservation http://www.portico.org/
  23. 23. XML • XML was designed to carry data - with focus on what data is • HTML was designed to display data - with focus on how data looks • XML tags are not predefined like HTML tags are • It simplifies data sharing • It simplifies data transport • It simplifies platform changes • It simplifies data availability http://www.w3schools.com/xml/xml_whatis.asp
  24. 24. XML OJS Parsing Service 24 http://pkp-udev.lib.sfu.ca/
  25. 25. Online ISSN 25 http://www.nlsa.ac.za/index.php/bibsa/isn-agency
  26. 26. Depositing Policy 26 http://www.sherpa.ac.uk/romeo
  27. 27. “Without data you are just another person with an opinion.” – W. Edwards Deming Data Sets 27 http://dataverse.org/
  28. 28. Referencing 28 https://www.refme.com/
  29. 29. Gmail for Journal 29
  30. 30. Charges 30 • Article Processing Charges • Article Submission Charges • Galley, other charges? • Waiver Policy
  31. 31. Rights 31 • Copyright: Author/s • Licensing: Conditions of use by other Apply one of six licenses https://creativecommons.org/licenses/ • Publishing Rights: Exclusive or Non-exclusive Licenses
  32. 32. DOAJ Recommended OA Policy 32 Law, Democracy & Development is an Open Access journal which means that all content is freely available without charge to the user or his/her institution. Users are allowed to read, download, copy, distribute, print, search, or link to the full texts of the articles, or use them for any other lawful purpose, without asking prior permission from the publisher or the author. This is in accordance with the Budapest Open Access Initiative (BOAI) definition of Open Access.
  33. 33. Registering for Indexing (1) • InCites Journal Citation Reports (TR WoS) • Criteria: http://wokinfo.com/essays/journal-selection- process/ • Apply: http://ip- science.thomsonreuters.com/info/journalsubmission- front/ • Elsevier Scopus • Criteria: http://www.elsevier.com/online- tools/scopus/content-overview#content-policy-and- selection • Apply: http://suggestor.step.scopus.com/suggestTitle/step1.cf m%20
  34. 34. Registering for Indexing (2) • Google Scholar Metrics • Criteria: http://scholar.google.co.za/intl/en/scholar/metrics.html #inclusion • Google Scholar Profile • Register: https://scholar.google.co.za/intl/en/scholar/citations.ht ml • Google Web Site registration • Gmail & Google Search Console • https://www.google.com/webmasters/tools/submit- url?pli=1
  35. 35. Registering for Indexing (3) • Discipline specific indexes • E.g. Music: Rilm Abstracts; The Music Index; Sabinet Online; African Journals OnLine • E.g. Aquatic Science: Agris; ASFA; Aquatic Biology; Aquaculture & Fisheries Resources; BIOBASE; BIOSIS; Fish & Fisheries Worldwide; Journal Citation Reports; Science Citation Index Expanded; Zoological Record • Directory of Open Access Journals (DOAJ) • https://doaj.org/application/new • SHERPA RoMEO http://www.sherpa.ac.uk/romeo/index.php
  36. 36. Directory of Open Access Journals (DOAJ) https://doaj.org/
  37. 37. Social media
  38. 38. Wikipedia
  39. 39. Facebook
  40. 40. Twitter
  41. 41. Google Plus
  42. 42. AddThis toolbar http://www.addthis.com/
  43. 43. YouTube
  44. 44. Webinar sessions
  45. 45. Measuring journal impact • OJS System Statistics • Google Scholar Metrics • Google Scholar Profile • Google Analytics or Piwik • Altmetrics • Piwik
  46. 46. OJS System Analytics
  47. 47. The index is based on the set of the journal's most cited papers and the number of citations that they have received in other publications.
  48. 48. Google Analytics
  49. 49. http://piwik.org/
  50. 50. Finding References (OJS)
  51. 51. http://dx.doi.org/10.17159/1681-150X/2015/v13n4a3 Digital Object Identifier Example (DOI) ASSAf Wiki http://academyofsciencesa.wikispaces.com
  52. 52. Monitor impact http://blogs.biomedcentral.com/bmcblog/2014/11/06/the-impact-factor-of- journals-converting-from-subscription-to-open-access/
  53. 53. For your journal …. http://journals.sfu.ca/testdrive/ admin testdrive
  54. 54. Questions? Thank you! Ina Smith ina@assaf.org.za

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