Management Information System
Syed Ali Raza
MBA (HONS) 3rd
Management Information System (MIS) provides information for the
managerial activities in an organization. The main purpose of this research is,
MIS provides accurate and timely information necessary to facilitate the
decision-making process and enable the organizations planning, control, and
operational functions to be carried out effectively.
Management Information System (MIS) is basically concerned with
processing data into information and is then communicated to the various
Departments in an organization for appropriate decision-making.
SCOPE OF STUDY
The term "MIS" arose to describe such applications providing managers with
information about sales, inventories, and other data that would help in
managing the enterprise. Today, the term is used broadly in a number of
contexts and includes decision support systems, resource and people
What is MIS?
1) Right Information
2) To the right person
3) At the right place
4) At the right time
5) In the right form
6) At the right cost
Characteristics of a Management Information
1) Provides reports with fixed and standard formats - Hard-copy and soft-copy
2) Uses internal data stored in the computer system
3) End users can develop custom reports
4) Requires formal requests from users
The MIS definition
1) The MIS is defined as an integrated system of man and
machine for providing the information to support the
operations, the management and the decision making
function in the organization.
2) The MIS is defined as a system based on the database of the
organization evolved for the purpose of providing
information to the people in the organization.
VARIOUS TYPES OF MIS
transaction processing systems : Management information
systems (MIS), per se, produce fixed, regularly scheduled
reports based on data extracted and summarized from the
firm’s underlying transaction processing systems to middle
and operational level managers to identify and inform
structured and semi-structured decision problems.
Decision support systems (DSS) are computer program
applications used by middle management to compile
information from a wide range of sources to support problem
solving and decision making.
Executive information systems (EIS) is a reporting tool that
provides quick access to summarized reports coming from all
company levels and departments such as accounting, human
resources and operations.
Marketing information systems are MIS designed specifically
for managing the marketing aspects of the business.
Office automation systems (OAS) support communication and
productivity in the enterprise by automating work flow and
eliminating bottlenecks. OAS may be implemented at any and
all levels of management.
School management information systems (MIS) cover school
administration,and often including teaching and learning
Objectives of mis???
• There are many objectives of Management Information
Systems. These are-
• Data Capturing:
• MIS capture data from various internal and external sources
of organization. Data capturing may be manual or through
• Processing of Data:
• The captured data is processed to convert into required
information. Processing of data is done by such activities as
calculating, sorting, classifying, and summarizing.
• Storage of Information:
• MIS stores the processed or unprocessed data for future use. If any
information is not immediately required, it is saved as an
organization record, for later use.
Retrieval of Information:
• MIS retrieves information from its stores as and when required by
• Dissemination of Information:
• Information, which is a finished product of MIS, is disseminated to the
users in the organization. It is periodic or online through computer
• The following are some of the benefits that can be attained for
different types of management information systems.
Companies are able to highlight their strengths and
weaknesses due to the presence of revenue reports,
employees' performance record etc. The identification of
these aspects can help the company improve their business
processes and operations.
Giving an overall picture of the company and acting as a
communication and planning tool.
The availability of the customer data and feedback can help
the company to align their business processes according to
the needs of the customers. The effective management of
customer data can help the company to perform direct
marketing and promotion activities.
Information is considered to be an important asset for any
company in the modern competitive world. The consumer
buying trends and behaviours can be predicted by the
analysis of sales and revenue reports from each operating
region of the company.
Need OF MIS
Information that needs to be recorded and studied includes relevant information of
the department for planning process as well as specific information to know
whether one involved in SWM services is performing his duty well, adequate
vehicles are given to the SWM Dept. by the workshop, the vehicles give their
optimum output, the repairing and maintenance of vehicles and equipment at the
workshop is properly done, the vehicles carrying the waste to the disposal site are
optimally utilised, the processing plants are performing well, landfill sites are well
The first thing each morning the chief executive should see is whether anything
unusual or unsatisfactory has happened needing immediate remedial measures. A
list of items is given below on which the data should be collected and kept on
record for planning purposes and a few proformae are designed for monitoring the
activities done by various sections of SWM department as under which may be
utilised by the local bodies with suitable modifications.
MIS differ from regular information systems because the primary
objectives of these systems are to analyze other systems dealing with the
operational activities in the organization. In this way, MIS is a subset of the
overall planning and control activities covering the application of humans,
technologies, and procedures of the organization. Within the field of
scientific management, MIS is most of ten tailored to the automation or
support of human decision making.
As organizations grow, MIS allows information to move between
functional areas and departments instantly, reducing the need for face-to-
face communications among employees, thus increasing the responsiveness
of the organization.