Making AV Production Work for You

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  • 1. Learn the language: Common terminology used by AV professionals2. Estimate the cost /Own the Schedule3. In house vs. Production Company4. The latest buzz words5. The timeline and room layout – the road maps to an efficient production6. Safety - It IS your concern
    a. IMAGE MAPPING – now affordable for the ballroom and in set designb. DIGITAL SIGNAGE - capture and inform your audience before they even get in the room,c. DIGITAL MEDIA - Smart phones and more
  • Some things that can influence price when it comes to date, time and location.
    Quick turnaround can determine # of crew needed
    Similar event in same space can reduce cost
    Location can dictate power requirements, rigging, built ins, lighting, etc.
  • Some things that can influence price when it comes to date, time and location.
    Quick turnaround can determine # of crew needed
  • Similar event in same space can reduce cost
    Location can dictate power requirements, rigging, built ins, lighting, etc.
  • Budget
  • Find out in advance who your point of contact is on site. Respect the chain of command.
    Hold a production meeting to go through the run of show and script.
    Consider your technical director to be your partner.
  • What is the purpose of the event? What are the goals?
  • Wired refers to the cord. The microphone is tethered.
    Wireless allows freedom of movement.
    Handheld should be held like an ice cream cone.
    Lavaliere clips to lapel or clothing.
    Lectern mic sits on the lectern or table top.
    Omnidirectional picks up surrounding sound. Good for a choir.
    Cardioid is one direction. Best for speakers.
    Always use a mic if it’s provided.
    Allow speakers to perform a sound check before guests arrive. It can be uncomfortable if they aren’t used to speaking on a microphone.
  • Wired refers to the cord. The microphone is tethered.
  • Wireless allows freedom of movement.
    Handheld should be held like an ice cream cone.
  • Lavaliere clips to lapel or clothing.
    Lectern mic sits on the lectern or table top.
    Omnidirectional picks up surrounding sound. Good for a choir.
    Cardioid is one direction. Best for speakers.
    Always use a mic if it’s provided.
    Allow speakers to perform a sound check before guests arrive. It can be uncomfortable if they aren’t used to speaking on a microphone.
  • Headset mic or “Countryman” follows the speaker’s movement for better quality
  • Lectern mic sits on the lectern or table top. Flexible to adjust for height.
    Always use a mic if it’s provided.
    Allow speakers to perform a sound check before guests arrive. It can be uncomfortable if they aren’t used to speaking on a microphone.
  • Lectern mic sits on the lectern or table top. Flexible to adjust for height.
    Always use a mic if it’s provided.
    Allow speakers to perform a sound check before guests arrive. It can be uncomfortable if they aren’t used to speaking on a microphone.
  • Floor based refers to speakers on stands
    Rigged is hung from the ceiling
    More labor, time, expense in rigged, but provides a better coverage. Allows the sound to be unobstructed.
    Overhead refers to permanently installed speakers. Less dynamic. Can cause fatigue for the listeners because the brain becomes confused when the speaker is in front and the sound is overhead. Good for background music.
    Point source refers to a single cone and radiates sound in a hemispherical pattern. Typically seen in meeting rooms.
    Line array refers to a number of loudspeakers coupled together. Provides a more evenly distributed sound pattern.
    Subwoofer is dedicated to lower frequencies.
    Monitors allow the musicians to hear what the audience hears.
    Front/Side fills fill in those areas.
    Delays
  • Floor based refers to speakers on stands
    Rigged is hung from the ceiling
    More labor, time, expense in rigged, but provides a better coverage. Allows the sound to be unobstructed.
    Overhead refers to permanently installed speakers. Less dynamic. Can cause fatigue for the listeners because the brain becomes confused when the speaker is in front and the sound is overhead. Good for background music.
    Point source refers to a single cone and radiates sound in a hemispherical pattern. Typically seen in meeting rooms.
    Line array refers to a number of loudspeakers coupled together. Provides a more evenly distributed sound pattern.
    Subwoofer is dedicated to lower frequencies.
    Monitors allow the musicians to hear what the audience hears.
    Front/Side fills fill in those areas.
    Delays
  • Floor based refers to speakers on stands
    Rigged is hung from the ceiling
    More labor, time, expense in rigged, but provides a better coverage. Allows the sound to be unobstructed.
    Overhead refers to permanently installed speakers. Less dynamic. Can cause fatigue for the listeners because the brain becomes confused when the speaker is in front and the sound is overhead. Good for background music.
    Point source refers to a single cone and radiates sound in a hemispherical pattern. Typically seen in meeting rooms.
    Line array refers to a number of loudspeakers coupled together. Provides a more evenly distributed sound pattern.
    Subwoofer is dedicated to lower frequencies.
    Monitors allow the musicians to hear what the audience hears.
    Front/Side fills fill in those areas.
    Delays
  • Floor based refers to speakers on stands
    Rigged is hung from the ceiling
    More labor, time, expense in rigged, but provides a better coverage. Allows the sound to be unobstructed.
    Overhead refers to permanently installed speakers. Less dynamic. Can cause fatigue for the listeners because the brain becomes confused when the speaker is in front and the sound is overhead. Good for background music.
    Point source refers to a single cone and radiates sound in a hemispherical pattern. Typically seen in meeting rooms.
    Line array refers to a number of loudspeakers coupled together. Provides a more evenly distributed sound pattern.
    Subwoofer is dedicated to lower frequencies.
    Monitors allow the musicians to hear what the audience hears.
    Front/Side fills fill in those areas.
    Delays
  • A mixer is needed whenever you have more than one sound source. Count the sources to determine the number of channels.
    Playback refers to the method you’re using to playback recording sound such as a computer, ipod or cd player.
    A direct box converts line level signal to mic level. Used to run a computer or keyboard through a mixer without overdriving the input. It makes the loud sound softer to avoid distortion.
    Equalizer allows you to manipulate frequencies.
  • A mixer is needed whenever you have more than one sound source. Count the sources to determine the number of channels.
    Playback refers to the method you’re using to playback recording sound such as a computer, ipod or cd player.
    A direct box converts line level signal to mic level. Used to run a computer or keyboard through a mixer without overdriving the input. It makes the loud sound softer to avoid distortion.
    Equalizer allows you to manipulate frequencies.
  • A mixer is needed whenever you have more than one sound source. Count the sources to determine the number of channels.
    Playback refers to the method you’re using to playback recording sound such as a computer, ipod or cd player.
    A direct box converts line level signal to mic level. Used to run a computer or keyboard through a mixer without overdriving the input. It makes the loud sound softer to avoid distortion.
    Equalizer allows you to manipulate frequencies.
  • A mixer is needed whenever you have more than one sound source. Count the sources to determine the number of channels.
    Playback refers to the method you’re using to playback recording sound such as a computer, ipod or cd player.
    A direct box converts line level signal to mic level. Used to run a computer or keyboard through a mixer without overdriving the input. It makes the loud sound softer to avoid distortion.
    Equalizer allows you to manipulate frequencies.
  • Floor based is on truss or light trees.
    Stage lighting can be a basic stage wash or more advanced design.
    Ambient can be uplighting, candlelight, gobos, etc.
    Functional is the light you need to see. Can be permanently installed, or you can bring in specials to provide softer, more ambient functional lighting.
    Par cans provide a general wash.
    Lekos provide focused light.
    Spotlights refer to a focused light that can be manually controlled.
    Cans are the overhead, recessed fixtures.
  • Floor based is on truss or light trees.
    Stage lighting can be a basic stage wash or more advanced design.
    Ambient can be uplighting, candlelight, gobos, etc.
    Functional is the light you need to see. Can be permanently installed, or you can bring in specials to provide softer, more ambient functional lighting.
    Par cans provide a general wash.
    Lekos provide focused light.
    Spotlights refer to a focused light that can be manually controlled.
    Cans are the overhead, recessed fixtures.
  • Floor based is on truss or light trees.
    Stage lighting can be a basic stage wash or more advanced design.
    Ambient can be uplighting, candlelight, gobos, etc.
    Functional is the light you need to see. Can be permanently installed, or you can bring in specials to provide softer, more ambient functional lighting.
    Par cans provide a general wash.
    Lekos provide focused light.
    Spotlights refer to a focused light that can be manually controlled.
    Cans are the overhead, recessed fixtures.
  • Floor based is on truss or light trees.
    Stage lighting can be a basic stage wash or more advanced design.
    Ambient can be uplighting, candlelight, gobos, etc.
    Functional is the light you need to see. Can be permanently installed, or you can bring in specials to provide softer, more ambient functional lighting.
    Par cans provide a general wash.
    Lekos provide focused light.
    Spotlights refer to a focused light that can be manually controlled.
    Cans are the overhead, recessed fixtures.
  • Floor based is on truss or light trees.
    Stage lighting can be a basic stage wash or more advanced design.
    Ambient can be uplighting, candlelight, gobos, etc.
    Functional is the light you need to see. Can be permanently installed, or you can bring in specials to provide softer, more ambient functional lighting.
    Par cans provide a general wash.
    Lekos provide focused light.
    Spotlights refer to a focused light that can be manually controlled.
    Cans are the overhead, recessed fixtures.
  • Floor based is on truss or light trees.
    Stage lighting can be a basic stage wash or more advanced design.
    Ambient can be uplighting, candlelight, gobos, etc.
    Functional is the light you need to see. Can be permanently installed, or you can bring in specials to provide softer, more ambient functional lighting.
    Par cans provide a general wash.
    Lekos provide focused light.
    Spotlights refer to a focused light that can be manually controlled.
    Cans are the overhead, recessed fixtures.
  • Floor based is on truss or light trees.
    Stage lighting can be a basic stage wash or more advanced design.
    Ambient can be uplighting, candlelight, gobos, etc.
    Functional is the light you need to see. Can be permanently installed, or you can bring in specials to provide softer, more ambient functional lighting.
    Par cans provide a general wash.
    Lekos provide focused light.
    Spotlights refer to a focused light that can be manually controlled.
    Cans are the overhead, recessed fixtures.
  • Floor based is on truss or light trees.
    Stage lighting can be a basic stage wash or more advanced design.
    Ambient can be uplighting, candlelight, gobos, etc.
    Functional is the light you need to see. Can be permanently installed, or you can bring in specials to provide softer, more ambient functional lighting.
    Par cans provide a general wash.
    Lekos provide focused light.
    Spotlights refer to a focused light that can be manually controlled.
    Cans are the overhead, recessed fixtures.
  • Lumens refers to brightness.
    Screen size
    Aspect ratio 4:3 or 1024x768 is square format, 16:9 or 1920x1080 or 1280x720 is wide screen. Plan screens accordingly.
    Make sure the projector can handle HD or it will fail if you design HD presentation. Tell the AV supplier if you plan to present HD.
    HDMI and DVI are both digital. DVI is typically from the computer, HDMI is from video. VGA and S Video are analog. Determined by the computer.
  • Lumens refers to brightness.
    Screen size
    Aspect ratio 4:3 or 1024x768 is square format, 16:9 or 1920x1080 or 1280x720 is wide screen. Plan screens accordingly.
    Make sure the projector can handle HD or it will fail if you design HD presentation. Tell the AV supplier if you plan to present HD.
    HDMI and DVI are both digital. DVI is typically from the computer, HDMI is from video. VGA and S Video are analog. Determined by the computer.
  • Lumens refers to brightness.
    Screen size
    Aspect ratio 4:3 or 1024x768 is square format, 16:9 or 1920x1080 or 1280x720 is wide screen. Plan screens accordingly.
    Make sure the projector can handle HD or it will fail if you design HD presentation. Tell the AV supplier if you plan to present HD.
    HDMI and DVI are both digital. DVI is typically from the computer, HDMI is from video. VGA and S Video are analog. Determined by the computer.
  • Lumens refers to brightness.
    Screen size
    Aspect ratio 4:3 or 1024x768 is square format, 16:9 or 1920x1080 or 1280x720 is wide screen. Plan screens accordingly.
    Make sure the projector can handle HD or it will fail if you design HD presentation. Tell the AV supplier if you plan to present HD.
    HDMI and DVI are both digital. DVI is typically from the computer, HDMI is from video. VGA and S Video are analog. Determined by the computer.
  • Pre-production- allow enough time. Plan story/script. Think ahead.
    IMAG will require camera, adequate lighting, additional labor, switcher.
    Live webcast
    Video capture
  • Stage direction
    Risers are the portable pieces used to build a stage.
    Proscenium arch
    Cyclorama
    Wings
  • Stage direction
    Risers are the portable pieces used to build a stage.
    Proscenium arch
    Cyclorama
    Wings
  • Stage direction
    Risers are the portable pieces used to build a stage.
    Proscenium arch
    Cyclorama
    Wings
  • Stage direction
    Risers are the portable pieces used to build a stage.
    Proscenium arch
    Cyclorama
    Wings
  • Stage direction
    Risers are the portable pieces used to build a stage.
    Proscenium arch
    Cyclorama
    Wings
  • Stage direction
    Risers are the portable pieces used to build a stage.
    Proscenium arch
    Cyclorama
    Wings
  • Technical Director
    Head of sound, lights, video, carpenter, rigger
    Stagehands, loaders, assistants
  • Technical Director
    Head of sound, lights, video, carpenter, rigger
    Stagehands, loaders, assistants
  • Overhead- rent, utilities, insurance, taxes, marketing, etc.
    Staying on top of new technology.
    Maintenance
    Labor- You can’t prorate their wage down to the 10 minutes to set up the mic.
  • Window will state when the company has access to the venue
    Schedule should also state client arrival, speaker rehearsal, guest arrival
    Run of show
  • Window will state when the company has access to the venue
    Schedule should also state client arrival, speaker rehearsal, guest arrival
    Run of show
  • Plan View to Render to Picture
    Value of giving artists rendition
    Drawbacks
  • Stage direction
    Risers are the portable pieces used to build a stage.
    Proscenium arch
    Cyclorama
    Wings
  • Virtual events- cost and equipment involved
    Digital apps- integrating with AV production (twitter walls, polling
    Image mapping availability
  • Making AV Production Work for You

    1. 1. Making AV Production Work for You! Work for You! Heidi Brumbach, CMP, CTA, Technisch Creative Andy DiRaddo, Staging Solutions, Inc.
    2. 2. Heidi Brumbach, CMP, CTA Technisch Creative
    3. 3. Andy DiRaddo Staging Solutions, Inc.
    4. 4. What’s in store for us today?
    5. 5. First things first
    6. 6. When?
    7. 7. Where?
    8. 8. How? (Much?)
    9. 9. Who?
    10. 10. Why?
    11. 11. The Lingo
    12. 12. Microphones
    13. 13. Speakers
    14. 14. What the rider specified
    15. 15. What the sound guy wanted
    16. 16. What the band thought was cool
    17. 17. What the accountant approved
    18. 18. What the sound company provided
    19. 19. What the venue actually needed
    20. 20. Components
    21. 21. Lighting
    22. 22. Projection
    23. 23. Staging/Scenic
    24. 24. Riders
    25. 25. The Crew •Production Manager •Technical Director •Department Heads •Stagehands, Loaders, Other
    26. 26. The Crew QuickTime™ and a •Production Manager decompressor are needed to see this picture. •Technical Director •Department Heads •Stagehands, Loaders, Other
    27. 27. Why is it so EXPENSIVE?
    28. 28. Production Schedule
    29. 29. He who controls the timeline controls the event.
    30. 30. Event Manager: Heidi Brumbach 517-908-0013 cell: 702-813-8222 Production Manager: Greg Poulos Technical Director: Jim Brumbach 517-908-0013 cell: 702-610-6845 MISBTDC: Jennifer Deamud 616-331-7480 cell: 616-295-6232 Edward Lowe: Joy Kitamori 312-726-4532 cell: 312-726-4532 Emcee: Chris Holman SBA: Cathy Gase 313-226-6075 x.223 Teleprompter: Julie Dyer 517-712-2025 Photographer: Dave Trumpie 517-290-5101 Head Sound: Jose Mora 312-243-8215 Lansing Center: Donna Roy 517-483-7400x241 Lansing Center: Don Fischer 517-483-7400x215 cell: 617-293-5630 cell: 517-243-9611 cell: 773-802-3498 5/1/13 Time Activity Person/s involved Contact 8:00 AM Load in drape, linens, decor 9:00 AM Begin rigging floor to ceiling drape 4 riggers Event staff AV crew, truck loaders, 1 electrician, 5 stagehands Riggers Heidi Brumbach Greg Poulos AV crew, truck loaders, 1 electrician, 5 stagehands All Location 702-813-8222 Lansing Center Don Fisher 9:00 AM 12:00 PM 12:00 PM 1:00 PM Set up VIP reception Load- In Sound, Lights, Video 12:00 PM 1:00 PM Lunch break 1:00 PM 5:00 PM Set up Sound, Lights, Video 5:00 PM 6:00 PM Dinner break 6:00 PM 8:00 PM VIP Reception 6:00 PM 8:00 PM 11:00 PM 11:00 PM 9:00 PM 7:00 AM Continue production set up Strike VIP Reception Place tables Heidi Brumbach Phone Hall A Governor’s Residence Hall A Greg Poulos 617-293-5630 Hall A Heidi Brumbach AV crew Event staff Lansing Center staff 702-813-8222 617-293-5630 702-813-8222 Governor’s Residence Greg Poulos Heidi Brumbach Donna 617-293-5630 702-813-8222 Hall A Governor’s Residence Hall A Don Fisher
    31. 31. MONDAY, JANUARY 7, 2002 LD CREW DEPART FROM HOBBY AIRPORT AT 7:40 AM FLIGHT 149M BOUND FOR PHOENIX LD CREW ARRIVES AT PHOENIX AIRPORT 9:30 AM ET TRUCK #1 ARRIVES AT PHOENIX SCIENCE CENTER 12:00 PM RS CREW ARRIVES AT SCIENCE CENTER AT 1:00 PM (6 HANDS @ 6 HOURS) LD BEGINS LOAD IN OF PHOENIX SCIENCE CENTER AT 1:00 PM ALL MEETING: FINAL ONSITE EQUIPMENT PLACEMENT PHOENIX SCIENCE CENTER AT 1:00 PM KP BEGINS LOAD IN OF GENERATOR FOR THE PHOENIX SCIENCE CENTER AT 2:00 PM (8 HOUR RUN) TUESDAY JANUARY 8, 2002 ET TRUCK #2 ARRIVES AT PHOENIX CONVENTION CENTER AT 8:30 AM ALL EQUIPMENT TO BE RIGGED FOR GALA ONSITE AT 9:00 AM LD CREW ARRIVES AT PHOENIX CONVENTION CENTER AT 9:00 AM TO BEGIN LOAD IN RS CREW ARRIVES AT PHOENIX CONVENTION CENTER AT 9:00 AM TO BEGIN LOAD IN (6 HANDS @ 10 HOURS) IA CREW ARRIVES AT PHOENIX CONVENTION CENTER AT 9:00 AM TO BEGIN LOAD IN (4 RIGGERS @ 10 HOURS) RS CREW ARRIVES AT SCIENCE CENTER AT 10:00 AM TO CONTINUE LOAD IN (4 HANDS @ 8 HOURS) LD CREW ARRIVES AT SCIENCE CENTER AT 10:00 AM TO CONTINUE LOAD IN KP GENERATOR FOR THE PHOENIX SCIENCE CENTER (12 HOUR RUN 11:59AM-11:59 PM) WEDNESDAY JANUARY 9, 2002 LD CREW ARRIVES AT PHOENIX CONVENTION CENTER AT 9:00 AM TO CONTINUE LOAD IN RS CREW ARRIVES AT PHOENIX CONVENTION CENTER AT 9:00 AM TO CONTINUE LOAD IN (4 HANDS @ 10 HOURS) IA CREW ARRIVES AT PHOENIX CONVENTION CENTER AT 9:00AM (2 RIGGERS @ 5 HOURS) LD CREW ARRIVES AT PHOENIX SCIENCE CENTER TO CONTINUE SETUP AT 11:59 AM FM ARRIVES AT PHOENIX SCIENCE CENTER AT 11:59 AM FOR INSPECTION LD REHEARSAL OF LIGHTING CUES FOR PHOENIX SCIENCE CENTER BEGIN AT 4:00 PM KP GENERATOR FOR THE PHOENIX SCIENCE CENTER (12 HOUR RUN 11:59AM-11:59 PM)
    32. 32. Audio Lighting/EFX 3:50pmDJ/House Video Presentation VRC WC Logo Center Screen Thank you slides Side Screen Sponsor Logos LED Screens Notes round robin completed, getting all alliances set start of ceremony and introductions all VIPs should be seated, speakers prepped and ready, Division alliances prepped and ready Light Force and UCLA Band are all prepped and ready to go 3:55pmDJ - Harlem Shake VRC WC Logo Center Screen Audience energy/dance shots Side Screens Sponsor Logos LED Screens Marc Leon and Mascots around fields and ready to start dancing Everything should be staged, AV should start showing kids energy, dancing on Side Screens/feed 4:00pm 4:02pmLightforce 4:06pmstinger dim Lightforce VRC WC Logo Center Screen VIDEO montage of event Side Screens FX LED screens video to transition to Light Force have alliances setup so they can see show also? TBD VOG - To Kickoff the finals, please welcome….Lightforce! Lightforce performance VRC WC Logo Center Screen Karthik lower third Side Screens FX LED screens VOG: Ladies and Gentlemen, PLEASE Welcome to the VOG introduces Karthik, enters through LED curtain stage, your Master of Ceremonies for the 2013 VEX Robotics Stage Right Competition World Championship…Karthik Kanagasabapathy LED and lighting effects when Karthik enters 4:07pm VRC WC Logo Center Screen Karthik Side Screens VEX Logo LED Screen Karthik : Wow, what an event, very quick summary of what Karthik welcome to event got us here. 702 teams have blown us away for three days, and after over XXX qualifying rounds and playoff matches, 9 alliances have been crowned Division Champions and X teams have been crowned World Skills Champions. They've earned their way here to the VEX Dome for the Finals of the 2013 VEX Robotics Competition WORLD CHAMPIONSHIP. I know we're all here to see these amazing alliances in the finals do their thing..... so let's meet them!!!
    33. 33. Floorplans & Renderings
    34. 34. In House vs. Outside Production
    35. 35. Safety •Everybody wins •Working with safety centric clients •What is PPE and/or JSA
    36. 36. Latest Buzz •Webcasting/ Virtual Events •Digital Apps •Image Mapping/ 3D
    37. 37. QuickTime™ and a decompressor are needed to see this picture.
    38. 38. QuickTime™ and a decompressor are needed to see this picture.
    39. 39. Heidi Brumbach, CMP, CTA www.technischcreative.com facebook.com/technischcreative Twitter @hbrumbach Andy DiRaddo www.stagingsolutions.com facebook.com/stagingsolutionsinc Twitter @andyssi

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