KWACHAGOODMORNING   SHOW    WITHCONNIE              1
GROUP 3BI-ANNUAL, ANNUAL PLANNING (STEERING COMMITTEES), ANNUAL STAFF MEETINGS, ANNUAL COUNTRY PROGRAM PORTFOLIO          ...
What kind of decisions do you make at these                  meetings?                                              3
• Amend targets accordingly (evaluation)• Revise annual work plan and budget after 6  months or one year depending on loan...
What steps and specific activities for learning and adaptation need to be   carried out for an effective andefficient perf...
• Consultative        visits      with  beneficiaries,              farmers,  implementers at field level to  identify nee...
• Share with stakeholders new approach/orientation,  get feedback and ownership, amend accordingly• Implementation of new ...
What input do you need at thismeeting/activity from the other 4 KM           components?                                  ...
• M&E: collects and consolidates data/information and  integrates in the AWPB (progress report – physical  and financial) ...
Who should be involved in order to    make these changes reallyimplemented? And who should be responsible to make it happe...
• Beneficiaries (farmers), implementers (front  line staff, technical staff + service providers,  local authorities, tradi...
Who should be responsible?                             12
• All stakeholders involved (shared  responsibility) BUT the PS of the  implementing agency is ultimately  responsible.   ...
What agenda items should bediscussed in this meeting to enable               L&A?                                      14
• Assess past performance + identify arising  matters• Presentation and discussion of major changes• Develop action plan t...
How should these meetings befacilitated in order to be effective andefficient for learning and adaptation? And what capaci...
• Set clear meeting objectives• Atmosphere that encourages free  expression + participation• Information sharing• Good cha...
• Sufficient + full representation by all  stakeholder• Gender sensitive• Short and to-the-point meetings• Sharing and cir...
THANK YOU FOR YOUR        ATTENTION!            ===The lines are now open call our            hotline on        +260 932 1...
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IFADAfrica - facilitating KM&L in project meetings

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IFADAfrica - facilitating KM&L in project meetings

  1. 1. KWACHAGOODMORNING SHOW WITHCONNIE 1
  2. 2. GROUP 3BI-ANNUAL, ANNUAL PLANNING (STEERING COMMITTEES), ANNUAL STAFF MEETINGS, ANNUAL COUNTRY PROGRAM PORTFOLIO REVIEW (CPPR) MEETINGS 2
  3. 3. What kind of decisions do you make at these meetings? 3
  4. 4. • Amend targets accordingly (evaluation)• Revise annual work plan and budget after 6 months or one year depending on loan agreement.• Amendment to MoUs with service providers, extension of contracts etc• Staff changes where necessary• Amend activities and interventions according to prevailing circumstances• Make changes according to findings from project supervision missions 4
  5. 5. What steps and specific activities for learning and adaptation need to be carried out for an effective andefficient performance improvement? 5
  6. 6. • Consultative visits with beneficiaries, farmers, implementers at field level to identify needs and challenges• Validation workshop at district level, PCU level and steering committee then develop action plans 6
  7. 7. • Share with stakeholders new approach/orientation, get feedback and ownership, amend accordingly• Implementation of new approaches and decisions (follow-up actions)• For new posts that are identified, get approval from steering committee then with IFAD for NO OBJECTION• For adapting new approaches e.g. through experience from learning route, share new ideas with steering committee, get no objection from IFAD then implement• For changes to the AWPB, present new activities to steering committee, ask NO from IFAD 7
  8. 8. What input do you need at thismeeting/activity from the other 4 KM components? 8
  9. 9. • M&E: collects and consolidates data/information and integrates in the AWPB (progress report – physical and financial) and performance report, status reports – help assess and track progress – achievement of indicators – feedback and follow-up• Communication: internal (reports, meeting minutes, newsletters, publications), External (getting feedback from stakeholders,) success stories,• Information Management: e-library, archiving system, documentaries 9
  10. 10. Who should be involved in order to make these changes reallyimplemented? And who should be responsible to make it happen? 10
  11. 11. • Beneficiaries (farmers), implementers (front line staff, technical staff + service providers, local authorities, traditional leaders, political leaders at local level), service providers, policy makers (steering level), and the project staff, IFAD 11
  12. 12. Who should be responsible? 12
  13. 13. • All stakeholders involved (shared responsibility) BUT the PS of the implementing agency is ultimately responsible. 13
  14. 14. What agenda items should bediscussed in this meeting to enable L&A? 14
  15. 15. • Assess past performance + identify arising matters• Presentation and discussion of major changes• Develop action plan that incorporates new agreed actions• Follow up mechanism for the action plan 15
  16. 16. How should these meetings befacilitated in order to be effective andefficient for learning and adaptation? And what capacity does this require? 16
  17. 17. • Set clear meeting objectives• Atmosphere that encourages free expression + participation• Information sharing• Good chairperson• Facilitator – needed for external meetings• Resources 17
  18. 18. • Sufficient + full representation by all stakeholder• Gender sensitive• Short and to-the-point meetings• Sharing and circulation of agenda 18
  19. 19. THANK YOU FOR YOUR ATTENTION! ===The lines are now open call our hotline on +260 932 1111 19

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