Annual Work Plan and Budget (AWPB)


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Annual Work Plan and Budget (AWPB)

  1. 1. Annual Work Plan and Budget (AWPB)
  2. 2. AWPB <ul><li>Borrowers shall elaborate an AWPB (including Procurement Plan) as required in the Loan Agreement </li></ul><ul><li>AWBP shall be submitted to IFAD for review and approval before the beginning of the relevant project year </li></ul>
  3. 3. AWPB (cont.) <ul><li>Main purposes of AWPB </li></ul><ul><ul><li>Tool for guiding project implementation </li></ul></ul><ul><ul><li>Collection of benchmarks to measure implementation progresses throughout the year </li></ul></ul><ul><li>Consequences of a poorly prepared AWPB </li></ul><ul><ul><li>Loss of purpose and direction in implementation </li></ul></ul><ul><ul><li>Need for resource consuming ad-hoc problem solving </li></ul></ul><ul><ul><li>Difficulty in ascertaining implementation progress is on track </li></ul></ul>
  4. 4. The focus on annual planning <ul><li>Achieving a project purpose: the outcome of a component </li></ul><ul><li>If the project design and strategy are good, in particular the output-to-outcome logic, and in the absence of unexpected adverse factors in project environment </li></ul>Delivering Project Outputs and meeting targets <ul><li>Contributing to an Overall Goal: achieving project Impact </li></ul><ul><li>Often as one part of the efforts by various projects and programmes in a sector that are trying to contribute to more or less the same goal </li></ul><ul><li>Carrying out activities and using project resources </li></ul><ul><li>This is what annual planning and the AWPB are about plan to achieve this… , by doing this…. </li></ul><ul><li>This is what a project can control and is accountable for </li></ul>leads to which leads to which leads to
  5. 5. Stages in the annual planning process Participatory Needs Assessment Annual Performance Evaluation Project Design Annual work planning and budgeting by implementing agencies Planning workshops in each operational project area Activities data entry Budget information data entry
  6. 6. Stages in the annual planning process (cont.) Consolidation of plans and budget: draft AWPB Project implementation Review and approval: steering committees, UNOPS and IFAD Print and distribute activity schedules and budget information to implementing Agencies – guideline for the year Monthly/weekly work planning (individual work scheduling)
  7. 7. What AWPB shall include? <ul><li>General information </li></ul><ul><ul><li>Tables of Contents </li></ul></ul><ul><ul><li>Abbreviation and Acronyms </li></ul></ul><ul><li>Project Background </li></ul><ul><ul><li>Introduction </li></ul></ul><ul><ul><ul><li>Project outline </li></ul></ul></ul><ul><ul><ul><li>The annual planning process and this AWPB </li></ul></ul></ul>
  8. 8. What AWPB shall include? (cont.) <ul><li>Past experience & results: the basis for future plans </li></ul><ul><ul><li>Implementation progress and performance to date </li></ul></ul><ul><ul><ul><li>Overall performance </li></ul></ul></ul><ul><ul><ul><li>Progress by components </li></ul></ul></ul><ul><li>Next year’s plan in summary </li></ul><ul><ul><li>Project strategy and focus for the coming year </li></ul></ul><ul><ul><ul><li>Key constraints and action required </li></ul></ul></ul><ul><ul><ul><li>Overall strategic focus </li></ul></ul></ul><ul><ul><ul><li>Component A. in summary </li></ul></ul></ul><ul><ul><ul><li>Component B. in summary </li></ul></ul></ul><ul><ul><ul><li>Component C. in summary </li></ul></ul></ul>
  9. 9. What AWPB shall include? (cont.) <ul><li>What it will cost: the financial summary </li></ul><ul><ul><li>Consolidated annual budget </li></ul></ul><ul><li>The details: planned activities </li></ul><ul><ul><li>Annex 1. The logical framework </li></ul></ul><ul><ul><li>Annex 2. Procurement Plan </li></ul></ul><ul><ul><li>Annex 3. Staff Development Plan </li></ul></ul><ul><ul><li>Annex 4. Detailed Work Plans and Budgets </li></ul></ul>