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Presentation made by Professor Gopa Kumar during the 'GINI Retention' breakout session.

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  • IEEE Annual Statistics Section A Table 1 - IEEE Membership by Region and Grade OR Table 2 – IEEE Membership by Region – 3 year comparision, xxxx - xxxx
  • GINI

    1. 1. S.Gopakumar SAC Kerala Section and GINI Mentor [email_address]
    2. 2. What is LINK? <ul><li>LINK stands for Local Integrated Network of Kerala IEEE Student Branches </li></ul><ul><li>To network student branches across Kerala – to add more value to IEEE Student Membership </li></ul>
    3. 3. How LINK evolved <ul><li>Started with LINK reps from each SB with just 9 branches (2004) </li></ul><ul><li>Trained a set of volunteers to take awareness sessions </li></ul><ul><li>Arranged face to face meetings, training for volunteers </li></ul><ul><li>AKSC participation increased, more branches were formed </li></ul><ul><li>LINK EC was formed with LINK President (SAC), VP, Secretary, Treasurer, and webmaster all students </li></ul><ul><li>Secretary of LINK became SR for Section EC </li></ul>
    4. 4. LINK Evolution <ul><li>LINK EC was elected from LINK reps </li></ul><ul><li>On line meetings introduced </li></ul><ul><li>Email groups, SMS groups formed </li></ul><ul><li>5 hubs and one Hub driver per hub were identified in 2007 </li></ul><ul><li>2008 increased the hub team to 3 – one hub driver and 2 assts later added one counsellor as hub leader </li></ul><ul><li>2009 one WiE member was added in every hub and WIE rep in LINK EC </li></ul><ul><li>Branch Counsellors meet elected hub leaders and LINK VP </li></ul>
    5. 5. LINK Evolution <ul><li>Today LINK conducts 5 major events every year – F2F, BCC, AKSC, LINK CAMP, and WIE Forum with participation from more than 25 out of 43 branches </li></ul><ul><li>Started organising LINK on line contests </li></ul><ul><li>student awards, and Counsellor awards being managed by LINK </li></ul><ul><li>In the 5 year period of LINK 2 students won Larry K Wilson Award (Prijoe, and Nithin Sha), one outstanding Counsellor Award (Nisha Kuruvilla) and also MGA innovation award (2008) was shared by Gopakumar, Prijoe and Mini Thomas </li></ul>
    6. 6. LINK Evolution <ul><li>CEC bagged Centre of Execellence award and Kerala Section won the best large section Award of R10 in 2005, Rajagiri won the consolation prize in R10 website contest </li></ul><ul><li>LINK today has 43 branches and more than 2600 Student members – exponential rise from 11 branches and 600 students in 2003 </li></ul>
    7. 7. Major Achievements of LINK <ul><li>Exponential growth of </li></ul><ul><ul><li>Student Branches </li></ul></ul><ul><ul><li>Student Memberships </li></ul></ul><ul><ul><li>Student Activities </li></ul></ul>
    8. 8. R10 Global Integrated Network of IEEE students Adapted from presentation by Prof. Mini Thomas, R10 SAC 2008 Initiative R-10 GINI
    9. 9. GINI Time line <ul><li>2008: Few Pilot sections to be identified , start coordination activities and establish </li></ul><ul><li>HUBs </li></ul><ul><li>2009: Addition of new sections-Expansion of Pilot projects </li></ul><ul><li>2010: Establishing R10 GINI at Council level </li></ul><ul><li>2011: Expansion of R10 GINI </li></ul><ul><li>2012: Complete establishment of R10 GINI </li></ul><ul><li>Hyper Active GOLD/ student volunteers required !!! </li></ul>
    10. 10. Reasons for R10 GINI Kerala Madras Banglore Calcutta Hyderabad Karachi Lahore Delhi Bombay <ul><li>Region 10 still has 25% Inactive Branches </li></ul><ul><li>Successful establishment of </li></ul><ul><li>IEEE LINK in Kerala </li></ul>
    11. 11. IEEE Student Activities - Structure
    12. 12. Disadvantages <ul><li>Top Down Approach- Old Fashioned Network Model </li></ul><ul><li>Network among peers – local and global- very little scope - extensively time consuming process </li></ul><ul><li>Benefits for a member is confined to the entity (SB) to which he or she belongs </li></ul><ul><li>Lacks lateral knowledge sharing process </li></ul><ul><li>Increase in inactive student branches </li></ul><ul><li>Difficult to tap new potential educational institutions, as no system exists </li></ul>
    13. 13. R10 Global Integrated Network of IEEE <ul><li>R10 GINI – Global Integrated Network of IEEE students </li></ul><ul><li>Five Year initiative to integrate all the SBs in Region 10 </li></ul><ul><li>Based on the successful prototype of IEEE Kerala Section –LINK R10 </li></ul><ul><li>The Initiative was formally launched at Region 10 Student Congress held at Chennai, India in January 2008 </li></ul>
    14. 14. Reasons for R10 GINI <ul><li>Stay connected: Networking the students, around Region 10 </li></ul><ul><li>Improve the SB coordination at Regional level </li></ul><ul><ul><li>Creation of new SBs </li></ul></ul><ul><ul><li>Sustain existing SBs , we still have 25% inactive SBs </li></ul></ul><ul><li>Add Benefit to IEEE Student Membership within Region 10 </li></ul><ul><li>Large potential for growth in Student Activities in Region 10 </li></ul><ul><li>Low conversion rate of student members to GOLD members </li></ul><ul><li>Successful Implementation of Link in Kerala </li></ul>
    15. 15. R10-GINI : Vision <ul><li>GINI shall act as a catalyst in networking and sustaining the student branches of Asia- Pacific, and in increasing and adding value to IEEE student membership. </li></ul>
    16. 16. R10-GINI : Mission <ul><li>Act as a conjunctive body to encompass the Student Branches coming under its geographical span </li></ul><ul><li>Increase networking and add value to IEEE student membership </li></ul><ul><li>Reactivate sick student branches/add new student branches </li></ul>
    17. 17. Proposed Structure – New Prototype
    18. 18. Advantages of the new prototype <ul><li>Exponential Growth of the Network </li></ul><ul><ul><li>Setting up a similar network is easy </li></ul></ul><ul><ul><li>The exponential growth in student membership, branches and student activities </li></ul></ul><ul><li>Lateral knowledge sharing is made a reality </li></ul><ul><li>Add benefits to the membership </li></ul><ul><ul><li>The reach of membership benefits not limited to an SB </li></ul></ul><ul><li>Cordial relationships among Student Branches </li></ul><ul><ul><li>Mutual help in sustaining as active Student Branches </li></ul></ul><ul><li>Increase the student involvement in IEEE </li></ul><ul><li>Converting higher percentage of student members to GOLD </li></ul>
    19. 19. Region 10 GINI - proposed <ul><li>Pilot Sections </li></ul><ul><li>Include more pilot sections gradually </li></ul><ul><li>Build a full fledged network within a span of 5 years </li></ul>
    20. 20. R10-GINI : Areas of Concern <ul><li>Stabilizing IEEE Offices and the Volunteers </li></ul><ul><ul><li>Ensure the connectivity of Student Branch officials </li></ul></ul><ul><ul><li>Try to bridge the gap with the proper transition of leadership </li></ul></ul><ul><li>Retention of members </li></ul><ul><li>Special effort to address the concerns of new members </li></ul><ul><li>Resolve issues of members (spectrum delivery, branch </li></ul><ul><li>related issues) </li></ul><ul><li>Membership Drives </li></ul><ul><li>Membership Drives in Inactive Branches </li></ul><ul><li>IEEE Awareness </li></ul><ul><li>Visit potential Institutions for new Student Branches </li></ul><ul><li>Branch Counselor – Motivate the Branch Counselor, </li></ul><ul><li>Institution Management Issues </li></ul><ul><li>Many more………… </li></ul>
    21. 21. R10- GINI: Mentor, Pilot Sections <ul><li>R10 GINI Mentor Section </li></ul><ul><ul><li>IEEE Kerala Section, India (LINK) </li></ul></ul><ul><li>R10 GINI Pilot Sections </li></ul><ul><ul><li>IEEE Australia & IEEE New Zealand </li></ul></ul><ul><ul><li>IEEE Delhi Section, India </li></ul></ul><ul><ul><li>IEEE Hyderabad Section, India </li></ul></ul><ul><ul><li>IEEE Karachi Section, Pakistan </li></ul></ul><ul><ul><li>IEEE Madras Section, India </li></ul></ul>
    22. 22. R10 GINI : Organization <ul><li>R10-GINI has a three tier structure </li></ul><ul><ul><li>Level 1: R10 GINI Execom </li></ul></ul><ul><ul><ul><li>R10 SAC, RSR, Mentor Section SAC, one Pilot Section SAC, Four Student Volunteers (from GINI section student representatives), R10 GINI Coordinator </li></ul></ul></ul><ul><ul><li>Level 2: Section GINI Execom </li></ul></ul><ul><ul><ul><li>Section SAC, GINI Section Student Representative, Hub Leaders </li></ul></ul></ul><ul><ul><li>Level 3: Hub Level Team </li></ul></ul><ul><ul><ul><li>Hub Leader (SB), Hub Leader Branch Counselor, Branch representatives </li></ul></ul></ul>
    23. 23. R10 GINI : Connectivity <ul><li>R10-GINI has established a website </li></ul><ul><ul><li> </li></ul></ul><ul><li>GINI online meetings conducted regularly </li></ul><ul><li>GINI will organize face to face meeting for the R10 GINI Excom once in a year. </li></ul>
    24. 24. R10 GINI- Major Achievements <ul><li>Networking among section SBs and Regional SBs on an exponential rise. </li></ul><ul><li>Creditable conversion of sick SBs to active SBs </li></ul><ul><li>Formation of new SBs </li></ul><ul><li>Major increase in Student Branch Activities </li></ul><ul><li>Effective Utilization of Regional Funds </li></ul><ul><li>More value for IEEE student membership </li></ul><ul><li>GINI constitution approved in many pilot sections </li></ul>
    25. 25. R9 – 15,401 (4.0%) R8 – 67,221 (17.6%) R10 – 73,662 (19.2%) R1 to 6 – 209,857 (54.9%) R7 – 16,259 (4.3%) IEEE Membership By Region 31 December 2008 TOTAL MEMBERSHIP – 382,400 R1 – 37,050 R2 – 32,137 R3 – 30,557 R4 – 23,204 R5 – 28,765 R6 – 58,144 Reflecting the global nature of IEEE, R10 and R8 are now the two largest IEEE Regions C B A
    26. 26. SB Statistics GROUP A Group A Country No of St branches No of student members Jan 09 GSM StM Total Student/ Branch A 1 Australia 27 598 663 1261 47 2 New Zealand 3 94 197 291 97 3 Japan 20 1023 587 1610 81 4 Korea 18 922 443 1365 76 5 Philippines 5 26 60 86 17 Subtotal 73 2663 1950 4613 63
    27. 27. Group B Group Country No of branches No of student members Jan 09 GSM StM Total Student/ Branch B 1 Singapore 4 339 175 514 129 2 Malaysia 10 276 525 801 80 3 China, Macau, HK 23 1249 774 2023 88 4 Thailand 12 947 566 1513 126 Subtotal 49 2811 2040 4851 99
    28. 28. GROUP C Group Country No of branches No of student members Jan 09 GSM StM Total Student/ Branch C 1 Bangladesh 8 27 238 265 33 2 India 420 3277 20787 24064 57 3 Sri Lanka 2 26 80 106 53 4 Pakistan 31 78 774 852 27 Subtotal C 461 3408 21879 25287 55 Subtotal B 49 2811 2040 4851 99 Subtotal A 73 2663 1950 4613 63 R10 Grand Total 583 (34.5%) 8882 25869 34751 (38.2%) 60 R1-10 Grand Total 1691 33918 57222 91,140 54
    29. 29. <ul><li>Mentor section: Kerala </li></ul><ul><li>Pilot sections 2008: Star 1: Pakistan (3 sections), Hyderabad, Madras Star 2: New Zealand, Delhi </li></ul><ul><li>Expansion 2009: 2 new sections </li></ul><ul><li>Group A: Japan/Korea/ </li></ul><ul><li>Group B: China/Malaysia </li></ul><ul><li>2009: Budget to be equally shared by R10 & sections </li></ul>IEEE R10 GINI Expansion
    30. 30. R10-GINI : Pilot Section Activities 08 <ul><li>GINI Activities in Hyderabad , India 55/64 SBs </li></ul><ul><ul><li>Visited & Reactivated 12 inactive SBs </li></ul></ul><ul><ul><li>Created 9 New SBs in IEEE Hyderabad Section </li></ul></ul><ul><ul><li>Organized Student Office Bearers Congress in April 2008 </li></ul></ul><ul><ul><li>Created 4 Hubs and started coordinating </li></ul></ul><ul><ul><li>Organized 3 zonal congresses at Hub level </li></ul></ul><ul><ul><li>Draft Section GINI constitution formulated </li></ul></ul><ul><li>Membership 1493/2449 (2742) Jan 09 </li></ul>
    31. 31. R10-GINI : Pilot Section Activities <ul><li>GINI Activities in Pakistan SBs 28/31 </li></ul><ul><ul><li>Reactivated 6 SBs, formed 3 new, 5 in pipe line </li></ul></ul><ul><ul><li>GINI Awareness Sessions at SBs </li></ul></ul><ul><ul><li>Discussions with sick branches to identify the problems faced </li></ul></ul><ul><ul><li>Formation of GINI-Pakistan-Execom </li></ul></ul><ul><ul><li>IEEE awareness and campaign at potential educational institutions </li></ul></ul><ul><ul><li>Held Section Student Congress (Karachi) in July 2008, Pakistan Student Congress, August 2008 </li></ul></ul><ul><ul><li>Conducted more IEEE, GINI awareness sessions </li></ul></ul>
    32. 32. R10-GINI : Pilot Section Activities <ul><li>GINI Activities in New Zealand 1/2 </li></ul><ul><li>Leadership workshop, jointly conducted University of Auckland and nearby AUT IEEE SB in May 2008 </li></ul><ul><ul><li>Attendance of 25 from each university </li></ul></ul><ul><ul><li>AUT was able to obtain enough signatures to officially apply to open a SB, a feat almost 5 years in the making </li></ul></ul>
    33. 33. R10-GINI : Pilot Section Activities <ul><li>GINI Activities in Madras section???? </li></ul>
    34. 34. S.Gopakumar SAC, Kerala Section [email_address]
    35. 35. How to Start GINI in your section <ul><li>Step 1 </li></ul><ul><ul><li>Select one student GINI representative from each SB </li></ul></ul><ul><li>Step 2 </li></ul><ul><ul><li>Have a meeting of all GINI reps and SB counsellors </li></ul></ul><ul><ul><li>Select section GINI committee office bearers </li></ul></ul><ul><ul><ul><li>SAC to be the president of GINI committee </li></ul></ul></ul><ul><ul><ul><li>One counsellor may be selected as VP </li></ul></ul></ul><ul><ul><ul><li>Student reps to be secretary, treasurer, web master,etc </li></ul></ul></ul>
    36. 36. Step 3 <ul><li>If no. of SBs are more than 10 or 20 and geographically distributed Hubs can be formed consisting of 5 to 10 SBs per hub </li></ul><ul><li>Hub teams may consist of Hub leader (counsellor) and hub drivers to support (1 to 3) </li></ul>
    37. 37. Step 4 <ul><li>GINI committee may also include hub leaders/ hub drivers </li></ul><ul><li>Discuss issues facing the SBs </li></ul><ul><li>Identify active/ vibrant SBs as mentor SBs and allocate one inactive SB to be mentored by active SB </li></ul>
    38. 38. Step 5 <ul><li>Conduct periodic on line meeting – at least once per month with GINI reps </li></ul><ul><li>Periodicity of GINI EC can be more frequent </li></ul>
    39. 39. Step 6 <ul><li>Have face to face meeting once in 3 or 6 months </li></ul><ul><li>Have GINI organise section student congress/ hub level congress </li></ul><ul><li>Share ideas, benefit from learning from each other and collective thinking to resolve issues </li></ul>
    40. 40. Step 7 <ul><li>Keep track of reporting deadlines and ensure reporting by all SBs </li></ul><ul><li>Organize programs jointly within hub or invite other SBs in the same hub to participate </li></ul>
    41. 41. Step 8 <ul><li>Train a set of volunteers to give awareness sessions in new or inactive branches </li></ul><ul><li>Train new office bearers on how to run SBs etc </li></ul>
    42. 42. Questions?