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Migrating data around the office

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Daniel Lieber / Innovative Ideas Unlimited, Inc.

Data migration, whether it is mail, files, users, or databases, has many complex issues. In this session, we'll explore different strategies used to migrate data in and out of the IBM environment (Notes/Domino, Connections, Connections, Cloud, Quickr, etc.). You get to pick up to 3 priorities: Easy, Cheap, Fast, and Complete. Learn from a practitioner who has moved clients in and out of Notes/Domino, Connections, Connections Cloud, Quickr, Office 365, and many other products using a variety of tools, tricks, and solutions from around the globe. This isn't a sales pitch session-it's practical.

Published in: Technology
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Migrating data around the office

  1. 1. Migrating Data around the Office: Easy, Cheap, Fast, Complete (Pick 3) Daniel Lieber Innovative Ideas Unlimited, Inc.
  2. 2. Who is Your Speaker • Expert in Collaboration (25 years of Notes/Domino migration experience + many years with Connections and legacy products like Quickr, DDM, etc.) • Involved in Hundreds of migrations • Inbound and Outbound from IBM products and those of other companies (including Microsoft, Oracle, OpenText, EMC/Dell, Google, DLI, Novell) • RedBook Author on IBM migration and authored many articles • Recognized in industry with awards • Twitter: @danlieber, e-mail: dlieber@iiui.com, web: iiui.com
  3. 3. Overview • Understanding Migration Drivers • Recent Migrations • Easy, Cheap, Fast • Easy, Cheap, Complete • Easy, Fast, Complete • Cheap, Fast, Complete • Other Migrations (e.g. Quickr, Connections, Connections Cloud) 3
  4. 4. Understanding Migration Drivers • Customers want change as part of normal business cycle • Systemic change is expected after 5-7 years • Messaging is now viewed as a commodity • IBM ineffective marketing, particularly to SMB market and end users • Microsoft has bundled packages/Google has lowest cost • Race to $/£-0- for discrete services such as mail • Charges can be significant for value-added services • Free services from Microsoft and Google for non-profits
  5. 5. How to Stop the Migration • Valid Business Reason? • Costs? • Soft (Productivity) • Hard (Tools, Consultants) • Rarely effective
  6. 6. How to Stop the Migration • Valid Business Reason? • Costs? • Soft (Productivity) • Hard (Tools, Consultants) • Rarely effective • Don’t get too caught up in stopping the project!
  7. 7. Recent Migrations • Domino to Office365 • Connections Cloud to Office365 • Office365 to Connections Cloud • Exchange to Connections Cloud • Domino to Google Apps • Quickr to everything else • Connections to SharePoint
  8. 8. Beware the Siren Song • What customers really want is Good, Fast, and Cheap…
  9. 9. Beware the Siren Song • What customers really want is Good, Fast, and Cheap… • “You Can’t Always Get What you Want” (The Rolling Stones, 1969)
  10. 10. So what can we deliver… Easy, Fast, Cheap, Complete • MUST prioritize • Pick Primary (1st) • Pick Secondary (2nd) • Pick Tertiary (3rd)
  11. 11. Easy, Cheap, Fast • Most commonly advertised by vendors as onboarding tools • MOM (IBM), GAMIN (Google), Migration (Microsoft) • Cut-over • Significant data abandonment • Problematic for data with disposition managed by external compliance mandate • Primary vendors make tools for this
  12. 12. Native Office365 Migration Options
  13. 13. Native Office365 IMAP
  14. 14. Easy, Cheap, Complete • Requires third-party tools (e.g. Quest, Transend) • Cut-over or Data Duplication (manual system change) • Minor data abandonment • Data mapping is based upon tools and requirements • Evaluate tools carefully • Important to utilize experts
  15. 15. Easy, Fast, Complete • Requires third-party tools/services • Cut-over or Co-existence • Maximum data retention • Tools can be customized to meet specific needs • Requires experts
  16. 16. Cheap, Fast, Complete • Requires third-party services • Cut-over • Some data abandonment • Services are menu options (third-party data center based) • Limited control • Elevated risk with greater unknowns
  17. 17. Other Migrations • Connections, Quickr, SharePoint, etc. migrations require analysis of CONTENT • TYPES (static pages, files, versions, calendars, etc.) • USE (how it was actually used) • RELEVANCE (is it still utilized and necessary or can it be abandoned) • SECURITY (who can see it now, how does new security model impact data and process)
  18. 18. IIUI LEARN™ Project Methodology ISTEN to users and repeat your understanding of their issues NGAGE with users in their environment and language CT upon everything committed to, including regular updates EFER items to appropriate people in a timely manner and notify all people OTE when users do things appropriately and highlight successes
  19. 19. Questions
  20. 20. Legal © Copyright Innovative Ideas Unlimited, Inc. 2016. All rights reserved. •IIUI, the IIUI logo, and the LEARN Methodology are trademarks or registered trademarks of Innovative Ideas Unlimited, Inc. in the United States, other countries, or both. •IBM, the IBM logo, ibm.com, and IBM Connections are trademarks or registered trademarks of International Business Machines Corporation in the United States, other countries, or both. If these and other IBM trademarked terms are marked on their first occurrence in this information with a trademark symbol (® or ™), these symbols indicate U.S. registered or common law trademarks owned by IBM at the time this information was published. Such trademarks may also be registered or common law trademarks in other countries. A current list of IBM trademarks is available on the Web at “Copyright and trademark information” at www.ibm.com/legal/copytrade.shtml •Microsoft, Windows, and Internet Explorer are trademarks or registered trademarks of Microsoft Corporation in the United States, other countries, or both. Other company, product, or service names may be trademarks or service marks of others.

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