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Fiscal year 2013 RTC Presentation

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There was a change in program oversight and appropriation management of the Regional Telecommunications Council’s (RTCs) allocated funding. The RTC appropriation of $992,912 was listed as a General Fund appropriation to the Iowa Telecommunications and Technology Commission (ITTC). In past years, these funds have previously been appropriated to Iowa Public Television (IPTV), who allocated the funding to Iowa’s community colleges to support the functions of the RTCs.

SF 2313 provides funding of various activities at the regional level to support all educational users of the Iowa Communications Network (ICN). RTCs are to plan for and expend these funds based upon the activities outlined in legislation. Quoting from SF 2313, “The regional telecommunications councils established in section 8D.5 shall use the moneys appropriated in this section to provide technical assistance for network classrooms, planning and troubleshooting for local area networks, scheduling of video sites and other related support activities.”

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Fiscal year 2013 RTC Presentation

  1. 1. FY 2013 RTC Appropriation Allocation ProcessIowa Telecommunications and Technology Commission Meeting May 17, 2012 Approved by ITTC on 5/17/2012
  2. 2. Background• RTC function and inclusion in the bill that created ITTC• Role of IPTV and transfer of functions to ICN• RTC current support functions Approved by ITTC on 5/17/2012
  3. 3. Long-Term Goals• Effective and sustainable support• Accountability and transparency of allocated funds• Initiatives to increase video and broadband usage to optimize distance learning• Technology migration incentives• Educational technology requirements and long- term planning• Phased-in approach Approved by ITTC on 5/17/2012
  4. 4. The Phased-In Transition ProcessCreated with lots of help and input• RTC Support Staff• ETC Chair• ITTC members• Community College Association• ICN Staff Specialists Approved by ITTC on 5/17/2012
  5. 5. Changes for FY 2013• Implementing tracking for ALL three functions to show extensiveness of RTC support• Transparency and Accountability Focus• Expanded Guidelines• Allocation provided in two parts• Sign off by CFOs for both Plans and Reports• Monthly RTC tracking submission to ICN• Shorter report completion time frames• Des Moines School District• Allocations not released until documents/tracking received• Random spot reviews for RTCs Approved by ITTC on 5/17/2012
  6. 6. Subcommittee• 5 members – 1 - ITTC member – 2 - ETC members – 1 - Community college member – 1 - ICN staff member• Estimated four meetings during FY 13 – Review RTC plans (Two meetings in late summer) – Review of tracking (February/March) – Review of reports (August/September) Approved by ITTC on 5/17/2012
  7. 7. FY 2013 Allocation Process• Appropriation amount is the same as FY 2012• Formula• Two allocation steps – 1st half of requested budget when plan is approved by subcommittee & ITTC – 2nd half of requested budget when 1st half of fiscal year’s tracking is approved by subcommittee & ITTC• Des Moines School District Approved by ITTC on 5/17/2012
  8. 8. Proposed Allocation Amounts Approved by ITTC on 5/17/2012
  9. 9. Tentative Timeline Approved by ITTC on 5/17/2012
  10. 10. Why Tracking? Inconsistency Between SourcesCurrent Classroom Support InformationFY 11 RTC Reports Approved by ITTC on 5/17/2012
  11. 11. Why Tracking? Specific Type of Support Not Tied to Amount of SupportCurrent LAN/WAN Internet InformationFY 11 RTC Reports 3. Installation and maintenance: Train and assist local school employees with skills needed to install hardware and software, and to perform preventive maintenance on networks. Number of Calls/Requests from Schools: 31 (Enter the number of calls/requests from schools for installation and maintenance.) Comments: Typical installation questions as in past years including significant increases to school bandwidth through the ICN. Approved by ITTC on 5/17/2012
  12. 12. Why Tracking? Inconsistency Between RegionsCurrent Scheduling InformationFY 11 RTC Reports• Include regional count of session and hours by audienceRTC A RTC B Approved by ITTC on 5/17/2012
  13. 13. Tracking Examples• Technicians – Use current Service Desk system with additional fields• Schedulers – New Excel spreadsheet tracking• LAN/WAN – New Excel form tracking Approved by ITTC on 5/17/2012
  14. 14. Commission’s Role• Total of 15 RTCs throughout Iowa – Approve RTC Plans • Disperses 1st half of requested budget – Acknowledge/Approval of RTC Tracking Component • Tracking for July – December • Disperses 2nd half of the allocation – Approve RTC Reports • End of the Fiscal Year Approved by ITTC on 5/17/2012
  15. 15. Next Steps• Present process to ETC, June 7• Training and tracking processes for each RTC function• Receipt and evaluation of Regional Support Services Plans• Begin tracking on July 2; and submit monthly tracking documentation to ICN• Receive documentation that CFO’s are aware of new guidelines for random spot reviews Approved by ITTC on 5/17/2012
  16. 16. QuestionsApproved by ITTC on 5/17/2012

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