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The Hungarian National Archives’ online portal on medieval charters

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Overview of the The Hungarian National Archives’ online portal on medieval charters.

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The Hungarian National Archives’ online portal on medieval charters

  1. 1. Medieval Hungary online - The Hungarian National Archives’ online portal on medieval charters György Rácz International Conference Archives on the Web – Experiences, Challenges, Visions Vienna, 25th November 2010
  2. 2. Solemn moment: the inauguration 29th March 2010 by cultural minister <ul><li>the basic data is complete </li></ul><ul><li>there's a picture of every diploma </li></ul><ul><li>the greater part of the paper source publications are also available </li></ul><ul><li>everybody has a free access to all data and pictures of the database </li></ul>
  3. 3. Archives of the Medieval Hungarian Kingdom <ul><li>The database purpose is to integrate every medieval collections of the formerly existed Hungarian Kingdom </li></ul><ul><li>In worst cases these collections were destroyed or at least scattered during history </li></ul><ul><li>The database provides an essential source regarding to the territory of 9 current states </li></ul><ul><li>Let’s see how the whole story began… </li></ul>
  4. 4. The Day of the Mohács Disaster (29th Aug. 1526) The Battle of Mohács, 1526; a Turkish miniature  
  5. 5. The consequence of the battle is valid until the present day <ul><li>Archives disappeared (Ottoman army) </li></ul><ul><li>The most important and greatest collection: the documents of central administration at Buda </li></ul><ul><ul><li>Private and diplomatic correspondence of kings </li></ul></ul><ul><ul><li>the volumes in which charters and writs issued by the cancellery had been registered </li></ul></ul><ul><ul><li>whole of the chamber’s administrative records </li></ul></ul><ul><li>some private archives of magnate and gentry families, ecclesiastical institutions and municipalities has survived </li></ul><ul><li>So, the Hungarian historians divided the historical periods „before Mohács” and „after Mohács” </li></ul><ul><li>Every document issued before Mohács has a special value and regardless of type we call them „charters” (=diploma) </li></ul>
  6. 6. <ul><li>D iplomatikai L evéltár ( DL ) = Collection of Diplomatics </li></ul><ul><li>Medieval Collection from 1874 </li></ul><ul><ul><li>medieval records were gathered into a separate collection from the modern fonds </li></ul></ul><ul><ul><li>bearing own, serial reference numbers (the so-called DL numbers ) </li></ul></ul><ul><ul><li>it contains now more than 108 , 372 charters (= diploma) </li></ul></ul><ul><li>D iplomatikai F ényképgyűjtemény ( DF ) = Photographic Collection of Diplomatics </li></ul><ul><li>the other charters (preserved not in NAH) were microfilmed from 1930’s </li></ul><ul><li>In the 1980’s microfilms were enlarged and indicated with unique reference numbers starting with 200 , 001 according to the DL (-> DF ) </li></ul><ul><li>currently involving almost 94 , 000 archival items </li></ul><ul><li>All medieval documents (original + photos) are almost 300 , 000 texts (with transcriptions, protocollum, chartularium) </li></ul>Establishment and augmentation of the Collection
  7. 7. <ul><li>Paper-based finding aids </li></ul><ul><ul><li>Sheets of chronological lists ( for every charter text) </li></ul></ul><ul><ul><ul><li>they are filled in to every record (the two collections involve altogether 300,000 records) </li></ul></ul></ul><ul><ul><ul><li>DL reference number, date, issuer, survival form, the old reference number of the records (the provenance before the records were taken into the DL, in case of DF: present reference number), mode of sealing in case of original documents </li></ul></ul></ul><ul><ul><li>Abstracts (regesta, made in Hungarian) in different forms </li></ul></ul><ul><ul><ul><li>Óváry Abstracts (Óváry Lipót) DL 1–39 , 000, short, bound into 30 volumes according to issuer of diplomas </li></ul></ul></ul><ul><ul><ul><li>after 1948: A5 sheets of paper, more information </li></ul></ul></ul><ul><ul><ul><li>A5 sheets of paper, for publication from family archives, these are the bests </li></ul></ul></ul><ul><ul><ul><li>they are not filled in to every record </li></ul></ul></ul>How was the database created?
  8. 8. <ul><li>The first steps </li></ul><ul><ul><li>1970 (!!!) Concept by Borsa Iván head of departement, later deputy-director of the NAH (MOL) </li></ul></ul><ul><ul><li>1980’s Start of implementation of Database </li></ul></ul><ul><ul><li>The first set of metadata added to the database consisted of the data indicated on sheets of chronological list </li></ul></ul><ul><ul><li>The first conception intended to collect all text contents relating to the medieval charters into one archival database into 32 fields </li></ul></ul><ul><ul><li>Technical co-ordination partners: </li></ul></ul><ul><ul><ul><li>1981-1997 Computer and Automation Research Institute Hungarian Academy of Siences = MTA SZTAKI, state institution) </li></ul></ul></ul><ul><ul><ul><li>1998- ARCANUM Database Ltd. (private company) </li></ul></ul></ul>The history of processing of data and images
  9. 9. The database and results (access: CD, DVD) <ul><li>„ only” </li></ul><ul><ul><li>datas of the charters </li></ul></ul><ul><ul><li>offline </li></ul></ul>2003 2008 <ul><ul><li>1999 The first CD-ROM (Warctis softver) </li></ul></ul>2000 with FOLIO-VIEWS
  10. 10. <ul><li>Georgius Fejér: Codex Diplomaticus Hungariae (CD) </li></ul><ul><li>Collectiones digitales diplomaticae Hungariae, 1.0 (CD) </li></ul><ul><li>2008 Collectio diplomatica Hungarica (DVD) </li></ul>Source Publications in Full-Text Digital form
  11. 11. <ul><li>The archives’ had to face new challenges: </li></ul><ul><ul><li>the Internet became a widely used source </li></ul></ul><ul><ul><li>as it turned out, text edition and data storage offers an unlimited opportunity </li></ul></ul><ul><ul><li>furthermore, it’s possible to store images (according to the first impressions: we can store a huge amount of pictures, but later turned it out: this possibility is also limitless) </li></ul></ul><ul><ul><li>there was a constant need for visualized publications by the researchers </li></ul></ul><ul><li>Professional (archival, historical) solutions to these challenges: </li></ul><ul><ul><li>the service should be renewed and available in 24 hours a day, from everywhere </li></ul></ul><ul><ul><li>the contents should be renewed, too, by joint use of text and image </li></ul></ul><ul><ul><li>for achieving these aims we had to reconstruct the database’s old conception </li></ul></ul>In the meantime, during the 2000’s a technical revolution started, as we all know
  12. 12. <ul><li>The old conception of database intended to collect all text contents (from paper) relating to the medieval charters into one archival database (without images). The new conception interconnects several databases with each other and bonds text data, images and pdf-files together. The development of information technology allowed scanning and storing images in a great quantity, as well as publishing them via Internet really fast and at an affordable price. </li></ul><ul><li>What we had already: a collection of basic information (and sometimes a small description, text), but we had to apply the rest to them. </li></ul><ul><li>Between 2007 and 2010 the digitization was completed (it took place involving external funds of competitions supported by the National Cultural Foundation). We digitized all the concerned paper-based aids: </li></ul><ul><ul><li>numerical abstract series (100 , 000 pages in pdf, which means 60 , 000 DL-DF numbers); </li></ul></ul><ul><ul><li>Óváry-Abstracts ( 30 volumes = 8 , 030 files); </li></ul></ul><ul><ul><li>all original charters (108 , 000 pieces = 380,000 files ) </li></ul></ul><ul><ul><li>black-and-white photocollection (94,000 pieces = 350,000 files) </li></ul></ul><ul><ul><li>old paper-based source publications (275 volumes on 140,000 pages) </li></ul></ul>Processing of the data and images
  13. 13. Conditions and effects <ul><li>Technical implementation by Arcanum </li></ul><ul><ul><li>Dual-player pdf files (access text much more cheaply than with full-text form) </li></ul></ul><ul><ul><li>Warctis search program (searching fast in databases with great content) </li></ul></ul><ul><ul><li>Agisview image viewer (showing quickly images of excellent quality) </li></ul></ul><ul><li>Co-operation with ICAR-US project (Monasterium) transformed the conservative attitude in Hungary (free online access) </li></ul>
  14. 14. Current Results Database of Mediaeval Charters with images Archival units 108,372 original, copies + 94,000 photos = 202,372 Data 318,742 records (108,372 of the NAH only) Files of the original charters (orig): 217,587 Files of the copies (copia): 84,087 Files of the seals (sigil) 51,101 Files of the other documents (cover page, translations)(ceteri): 8,223 Files of the Photographs (in that case, if it is not original charters, burned material) 20,840 ALL Files (only NAH): 381,838 ALL Files (with co-operating partners and DF photos) 737,356 Texts of the abstracts: 105,147 Index: 14,502 Finding aids as image (dual-layer searchable abstracts, pdf): 96,384
  15. 15. Co-operating partners
  16. 16. http://mol.arcanum.hu/dldf
  17. 17. German
  18. 18. English Soon will be Croatian, Slovak and Rumanian search form
  19. 24. <ul><ul><li>we made sure that the reference number and colo u r palette in cm would be indicated </li></ul></ul>
  20. 25. even of the verso in each case
  21. 26. <ul><li>T he file names </li></ul><ul><li>are the DL reference numbers </li></ul><ul><li>they refer to the content of the file </li></ul><ul><li>(orig = original, copia = copy, r = recto, v = verso, ceteri = other documents, sig = seal) </li></ul>
  22. 27. t he images were made in 300 dpi tiff format , later were compressed them
  23. 28. individual digital photos were taken about each seals
  24. 31. Characteristics of usage <ul><li>The images can neither be printed nor saved from the Internet (safeguarding of memory institutions) </li></ul><ul><li>Images are in the individual system, can be viewed individually </li></ul><ul><li>Rorating of images (important if notes are on backside) </li></ul><ul><li>Underlines (emphasis to help reading between the rows) </li></ul>
  25. 32. Access platforms: competition of 3 systems <ul><li>The current Internet-connected version of the database is 5.1. </li></ul><ul><li>Former different software : ISIS, BRS, Warctis (for CD), Folio, Warctis (for net). </li></ul><ul><li>10 years experience had taught us to try out and use more software . Several competing solutions were highly recommended by the publications (and data maintenance), even in the same time, simultaneously. The researchers prefer also different functions. </li></ul><ul><li>Current above page online: product of Arcanum </li></ul><ul><ul><li>but it is only publication form </li></ul></ul><ul><ul><li>data management in an other system </li></ul></ul>
  26. 33. <ul><li>Own maintenance system </li></ul><ul><ul><ul><ul><li>this is part of the e-Archives program ( supported by government ) </li></ul></ul></ul></ul><ul><ul><ul><ul><li>repairing in this system (suitable online service) </li></ul></ul></ul></ul>
  27. 34. 3. platform: MOM (Monasterium/ICARUS-project)
  28. 35. Digital Library of Medieval Hungary Digitalizing of the printed source publications and to publish them in searchable dual-layer PDF format by support Charters Network (Monasterium-ICAR-US) project 275 volumes 140,000 pages
  29. 39. What are the effects on searching-room? <ul><li>the amount of order forms </li></ul><ul><li>2008 2,190 </li></ul><ul><li>2009 1,591 (since November accessible the first 38,000 charters) </li></ul><ul><li> 8,78 (until October, since March accessible all charters) </li></ul><ul><li>January 89 </li></ul><ul><li>February 183 </li></ul><ul><li>March 134 </li></ul><ul><li>April 100 </li></ul><ul><li>May 76 </li></ul><ul><li>June 57 </li></ul><ul><li>July 68 </li></ul><ul><li>August 17 </li></ul>
  30. 41. Visitig to the webpage, measuring 20.10.2010—19.11.2010 NAH home page 2,656 NAH Urbaria et conscriptiones 1,240 NAH DL-DF -online (alone) 3,894 Average duration on NAH DL-DF page: 11 minutes 125,61 visitig/day 1,389 visitor
  31. 42. Thank you for your attention! http://mol.gov.hu http://www.mol.arcanum.hu/dldf/ http://mol.arcanum.hu/medieval racz.gyorgy @ mol.gov.hu

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