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Electronic textbooks for studying of the archival sciences

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Ludmila Sulitková (Jan Evangelista Purkyně University in Ústí Nad Labem, CZ) on “Electronic textbook for studying of the archival sciences and diplomatics at the Faculty of Humanities of Ústí nad Labem (Czech Republic)” held on 29.04.2015 at the international conference "Archival Cooperation and Community Building in the Digital Age" within the panel "Learning the past to build the future: education in the Digital Age" at Břevnov Archabbey in Prague (CZ).

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Electronic textbooks for studying of the archival sciences

  1. 1. Electronic textbooks for studying of the archival sciences and diplomatics at the Faculty of Humanities of Ústí nad Labem (Czech Republic) Ludmila Sulitková
  2. 2. • Applying new technologies leads into the changing paradigm of archival science • Should we think of two separated types of archives in the future, the historical and new ones? • What methodology will be adequate in the future in the care of historic archival material and in relation to the newly- formed electronic records and documents (so called digital born documents)
  3. 3. • The major concepts or principles of the archival work must remain in force even in the future • The credibility of archives as specific institutions must be the same in the so called electronic era • The focus must be nowadays laid not only on the classical sources but also on the the variety of digital objects
  4. 4. • The impetus for me to prepare the textbooks for students were the ENArC projects and also our internal projects supporting the creation of online learning materials for students • The first textbook is focused on diplomatics, and first of all on the development of editorial work related to official documents in our country since the 19th century
  5. 5. • The second textbook which I will present more deeply is aimed at archival science – ff.ujep.cz/archivnictvi • While the second chapter of this textbook is devoted to the historical development of archival materials of all kinds, it can be also considered as a instruction of how to work with historical sources and as an introduction to the methodics of diplomatics as well • Therefore, the first mentioned texbook is interconnected with the second one using the appropriate links
  6. 6. • In the preparation of the second textbook on archival science I had in mind four principal factors: • 1) it is not possible to describe the development in one country without a respect to the situation in broader Europe • 2) that the archivïstics is now widely recognized as an independent discipline but that it is a composed, for the most part applied discipline which is unimaginable without knowing more relevant disciplines (history and historical auxiliary sciences, administrative and legal sciences and for new materials of course also informatics)
  7. 7. • 3) that it is necessary to explain to the students in concise form the main accents of our specialized archival legislation, which is undergoing in recent years rapid development (the new archival act, containing also a part devoted to the records management, was adopted in the Czech Republic in 2004 and since that year was not only the Act, but also the related Decrees repeatedly updated, most recently and significantly in 2014 - in relation to electronic documents and to the generally expanding e-Government) • 4) that students need to be familiar in various parts of the textbook not only with all titles of relevant printed literature, but also with a reliable online sources
  8. 8. • What is new and well evaluated by the students and can be underlined: • The textbook contains a number of necessary links to websites where they may obtain more appropriate and detailed information • The attention to the latest valid archival legislation which came in ČR into force in 2014
  9. 9. • The respect to the new technologies and to the work with electronic documents (on two chapters dealing with the specifics of working with them participated an experienced archivist, Radek Pokorny, the Director of the State District Archives in Hradec Králové and the teacher at the local university)
  10. 10. • The textbook is therefore broadly divided into 9 chapters: • Development of archives and their institutionalization in the Czech lands (in the European context – in the chapter there are also highlighted the activities of the International Council on Archives, of UNESCO, the chapter provides basic information on the major European and international archival journals ad.) • Archival material (explanation is given, as I have mentioned, in the context of the doctrine of sources)
  11. 11. • Records Management (historical development and current status reflected in the revised Act on archiving and Records Management and in special Decree which are in force since 2014) • Archival theory and methodology (the explanation follows the issue in a broader historical context, it means, not only for our country; for the situation in our country are taken thoroughly into account the new basic rules for the processing (or arrangement) of archival material; under the concept of “arrangement of archival records” shall be understood along our tradition the classification, breakdown and description of archival records
  12. 12. • Protection of archival documents and archival legislation (prevention is also discussed and internal archival legislation is ranked into a wider European context) • Theory of use of archival records (there is outlined what for new possibilities can our archives offer by using also the so called electronic reading-rooms and what for various types of publicity our archives prepare – publications, editions, professional journals, lectures, exhibitions and so on) • Archival technics (the functionality requirements of specialized archive buildings in all respects are there analyzed)
  13. 13. • Education of Archivists (the possibility of specialized archival education are there outlined in a broader historical context; the chapter deals with the specifics of this training not only for our country - and therefore for the former monarchy and Austria - but also for the German countries and France) • Selected biographies of archivists

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