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New Goals of PARES: Spanish Archives Web Portal


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Presentation of the recent developments in the presentation of spanish cultural heritage in the internet.

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New Goals of PARES: Spanish Archives Web Portal

  1. 1. ........ EscritoriologoPares -2. jpg ........ EscritoriologoPares -2. jpg New Goals of PARES: Spanish Archives Web Portal International Conference „ Archives on the Web – Experiences, Challenges, Visions“ Vienna, 23rd – 25th November 2010
  2. 2. SPANISH ARCHIVES COMPUTERIZATION PARES Acronym of Portal de Archivos Españoles (Spanish Archives Web Portal). 3rd generation at the Spanish Archives Computerization Internet Archival Dissemination Portal. Intranet Professional Networking. Provide Electronic Tools to: 1) Encrease access on-line . 2) for the Management of the Archival Services. Concurrence with the International Archival Lines of Cooperation. 2007 Internet Web Site. Integration AER – CENSO. Normalización (ISAD, ISAAR).. First Community of Virtual Clients. 2003 Local Net. Model of Electronic Tools. Archivo General de Indias 1992
  3. 3. The Spanish Archives Web Portal It is an Web Platmform for the Spreading of the Spanish Documentary Heritage; Electronic Management of the Archival Services + Control of the Founds. Provide service to 12 State Archives Network, distributed geographically; That preserve and manage 280 Km of Documents shelves ( 148 Km at AGA ); With a great variety of different analogical supports created from VII-XXIth centuries). PARES must now addvance to the new challenges as these goals: e-Governance adaptation . Web 2.0: Semantic + Colaborative Archives.
  4. 4. Searching Tools Holdings Guide + Finding Aid Monographic Microsites News Video Links to Archival Information Resources Contacts List of Distribution Web Information Architecture Access on-line to Information . Virtual References .
  5. 5. ACCESS – SEARCHING TOOLS / I There is an Easy Search An Advanced Search that operate on Oracle tm Full text on ISAD (G) Filters by Signatures Archives / Founds Dates. Types of Reprografy Access Points: Indexes. But this representation looks like so much a tool for Professional Researchers and Archivists. PARES has develop a type of representation of the Archival Fonds and Collections, providing access on-line to them.
  6. 6. ACCESS – SEARCHING TOOLS / II Data are provided arranged by Archive and Founds -It’s a Clients Suggested from AER. Each Found offers the list of Records presented by : Title. Signature. Date. The Client can also: Link to the Descriptive Record. Link to the Digital Object. Select Records and send it to the Agenda , it’s a virtual Folder, where to save the Records he takes interest.
  7. 7. ACCESS – SEARCHING TOOLS / III At the Archival Descriptive Record, Clients can access to: Descriptive Metadata on ISAD (G); the Agenda (virtual Folder); the Digital Object (DO) on JPEG format; Print it ; also export DO by e-mail ( Envío Telemático ) on “PDF” format; and there is a Watermark on pictures.
  8. 8. INVENTARIO DINÁMICO (Dynamic Inventory) provides Hierarchical Access to the Holdings Guide of each Archive. Clients know which Holdings from every Archive are computerized and accesible by PARES. What’s accesible on PARES? This tool also provides Virtual references about Founds or Series that are full or partially Digitized or Described. New Records published or modified; it’s updated every 30 days (Novedades = News). So, Clients should know What’s new on PARES? Navigation is provided by mouse, and by searching engine for every list of documents. Digital Objects are directly clicked too. ACCESS – SEARCHING TOOLS / IV
  9. 9. DIGITAL + ARCHIVAL INPUTS INPUTS A R C H I V E S Preservatión Copy SRDAE (TIFF / JPEG) Security Copy i-MCU (JPEG) Description on-line External Data Bases Migration Microfilm Direct Digitization OUTPUTS ISAAR Access Points
  10. 10. Yearly Description Program (2007) Digital Difussion and Preservation Program (2008-2012) 11398 Agenda Users 29.982 Creators 1.152.327 Index 23.181.260 Pictures 4.861.020 Description Records
  11. 11. Results: Virtual / Presence More visibility on Internet Encreases the Clients Community Get Foundings to Digitization and Description Programs Public Founds. While the Presential access to the Archives falls; It encreases the Virtual community. About 70% comes from the International Spaniard Language Community: Spain, America (included USA) and Euorpe. 3.137,61 123.328.292 189.622 100.973.329 33.922 694.890 6.592 376.084 2009 2.397,89 123.702.718 198.811 104.085.695 33.609 626.684 7.112 367.641 2008 1.261,48 63.713.821 281.406 51.873.675 34.828 356.615 s.d . 205.054 2007 Exports GB Virtual Presence Virtual Presence Virtual Presence Virtual Copies / Downloaded Records looked up Nº visits / Researchings Clients Year
  12. 12. NEW GOALS That is not enough; so New Times brings new Goals that PARES must face. PARES - OAI To Update Archival Description to National + International Standards Web 2.0 Center of Digital Preservation
  13. 13. GOAL 1: Develop SRDAE to the Center of Digital Preservation SRDAE: Service of Documentary Reprography Center of Digital Preservation Working Group for State Archives Digitization (2010): Guide of Digitization. Handbook for Good Practices and Technical Procedures. To Recive OD produced on e-Governance. 1.500 millions of digital pictures. Provide the Programs for Preservation and Migration of DO and Technological Supports. Transformation in to the PARES now only provides Digital facsimils of the documents; must provide to the Clients all type of Digital Objects: Sounds, Videos, other formats .
  14. 14. GOAL 2: Interoperability – Transformation of PARES in an OAI-PMH Tecnology Present Archival Contents Provider State Archives State Archives and other Spanish Archival Systems Future Harvester / Provider Other Spanish Archival Systems EUROPEANA Dublin Core ESE OAI - APENet APENet HISPANA HISPANA Dublin Core ISDIAH - EAG CENSO – GUÍA APENet EAD - APENet OAI - MCU ISAD (G) – EAD ISAAR-CPF - EAC PARES Service Protocol Services Provider Metadata Data Provider
  15. 15. GOAL 3: To Advance in the Archival Standardization About International Standards: PARES works with ICA Description Rules: ISAD (G), ISAAR-CPF; but needs to add: ISDIAH and ISDF. Now has been included EAD, EAG, EAC. About Spanish National Standards: There is a WG to develop it: CNEDA (2007). Now it’s going to be published the Logic model (Series Description method). There isn’t a Formal model of description still. PARES provides records based on an ISAD (G) model, developed on 2003 at the Spanish Archives; and it will be modified when CNEDA finish its Standardization works. Access Points In Sept 2010, State Archives have develop the 1st Spanish description rule for the making of Indexes and Creators. Creators Metadata are based on ISAAR-CPF. In this organizational way, the CIDA (Center of Archival Documentary and Information) becames as Standadization Agency for Access Points. And PARES team (at Ministry of Culture) becames as Agency for de Archival Description Quality control. CNEDA Description Logic Model
  16. 16. PARES, between 2010-2011 will work to add the Web 2.0 solutions: Cooperative tools as Wiki . To provide Archival descriptions availables on the main Internet searching tools (PARES-OAI). Presence at the Colaborative Social Nets ( Facebook, Tweter, RSS , others). PARES now offers a model of electronic tools, but so much focused to provide the access on-line to professional researchers and archivists. So it’s necessary to advance to make much better the searching tools, so external common clients could navigate much easily. GOAL 4: To the Web 2.0
  17. 17. Thank you for your Attention! Vielen dank für Ihre Aufmerksamkeit! [email_address] What’s PARES?