Break out: Participation in European projects - Willy Van Puymbroeck

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Break out: Participation in European projects - Willy Van Puymbroeck

  1. 1. WeBBT: information day for IBBT researchersConsortium building/networking & tips for success when applying - some personal reflections - Willy Van Puymbroeck May 2011
  2. 2. Overview• Short update on ICT in FP7• A competitive process based on published evaluation criteria• Golden rules• Some essential questions• Getting help with proposals ••• 2
  3. 3. ICT in FP7 – Some basic numbers• ICT Call for Propoals under WP 2007-08, WP 2009-10 and WP 2011-12 • >4200 M€ of EU funding committed • >1200 projects launched or to be launched • >11700 participations • >3900 distinct organisations participating – Calls under two Joint Technology Initiatives (JTI) - Artemis and Eniac - and the Ambient Assisted Living Joint Programme (AAL) in 2008, 2009 and 2010• To come – ICT WP 2011-12 Calls 8 and 9 • ~1350 M€ funding – ICT WP 2013 • >1500 M€ funding – JTIs + AAL WPs 2011, 2012, 2013 ••• 3 ••• 3
  4. 4. FP7/ICT Programme structure ICT for socio-economic challenges ~10% 260 M€, 11% 280 M€, 12% ~9% 140 M€, 6% 100 M€, 4% 5. ICT for 6. ICT for 7. ICT for 8. ICT for Health, Lower- Manufac. & Learning & Ageing, Carbon Enterprise Cultural Inclusion Economy Resources 1. Network and & Gov. Service 625 M€, 26% 261 M€, 11% InfrastructuresBasic ICT technologies & Technologies (FET) Future & Emerging 2. Cognitive infrastructures Systems and Robotics 155 M€, 6% 3. Component and 402 M€, 17% Systems 4. Digital 165 M€, 7% Content and Languages International cooperation, Cooperation in an enlarged Europe, Pre-commercial Procurement ••• 4 ••• 4
  5. 5. Overview of process Submission• Information for proposers• Pre-proposal check Eligible?• Submission of proposal• Evaluation process Evaluation – Eligibility check – Evaluation proper Negotiation• Selection decision• Negotiation of a project Selection• Launch of a project ••• 5
  6. 6. Competitive process Early feedbackThree main Calls for proposals(+ FET Open + Joint Call on Security)in 2007-08  ~ 2.1 B€ of EU funding  ~ 3000 proposal received  ~ 1500 above threshold .. 1:2  ~ 500 projects launched .. 1:6  HIGHLY COMPETITIVE ! ••• 6
  7. 7. More: Understanding the evaluation sub-criteria 1. Soundness of concept & quality of objectivesS&T excellence 2. Progress beyond state-of-art 3/5 3. Methodology and associated workplanImplementation 1. Management structure and procedures and 2. Quality/experience of individual participants 10/15 3. Quality of the consortium as a whole Management 4. Resources 3/5 1. Contribution to the expected impacts listed in Impact the WP 3/5 2. Measures for Dissemination and/or Exploitation 3. Management of IP ••• 7
  8. 8. Golden rules• Start early from an exciting and convincing idea• Collect information – Subscribe to newsletters – Consult with Commission staff – Study the work programme – Attend information days• Consortium engineering – Right number of partners, expertise, involvement and commitment – Plan to use and exploit• Use the pre-proposal check service to make sure the proposal is eligible and in scope of the call … and do this before you prepare the proposal in detail, not afterwards ••• 8
  9. 9. Golden rulesUse the Instructions* and Forms**we prepare for our evaluators1. Give the instructions and your draft proposal to experienced colleagues2. Then re-write your proposal following their recommendations3. Do not believe gossip as to how to optimise your chances * appendix in the Guide for Applicants** available on the ICT Call page on Cordis ••• 9
  10. 10. Golden rulesDivide your effort over the evaluation criteria • many proposers concentrate on the scientific element, but lose marks on project planning or impact descriptionThink of the finishing touches which signal qualitywork: • clear language • well-organised contents, following the Part B structure • useful and understandable diagrams • no typos, no inconsistencies, no obvious paste-ins, no numbers which don’t add up, no missing pages … ••• 10
  11. 11. Golden rulesMake it easy for the evaluators to giveyou high marks. Don’t make it hard forthem! • Don’t write too little; cover what is requested • Don’t write too much • Don’t leave them to figure out why it’s good, tell them why it’s good • Leave nothing to the imagination ••• 11
  12. 12. Golden rules• Set focused, realistic objectives and show how they will be achieved• Make sure your Project Workplan reflects the promises you made in the rest of your proposalFor example: • S&T quality implies an adequate and well-organised research effort • Good project management implies clear Workpackage leadership • Strong Impact implies an important dissemination effort and/or strong realistic exploitation plans ••• 12
  13. 13. Planning for failure• Address too many objectives• Set broad, too ambitious, unachievable objectives• Include redundant partners• Impact = a conference each year, a public website and x published papers• Buzzwords, empty statements ••• 13
  14. 14. Why get involved?• Prestige• International nature of research• Funding opportunities which do not exist nationally• Sharing expertise / facilities• Networking• Meeting staff/student expectations: – New IP and curriculum development – Staff training and development – broaden skill and competence base – Career development ••• 14
  15. 15. Ask yourself …• Do I clearly understand the pro’s and con’s of involvement in FP7?• Am I willing to co-operate internationally?• Do my capabilities match the Call requirements?• Do I have the resources to invest in time and money?• Do I have a supportive team and organisation? ••• 15
  16. 16. Getting help with proposals• http://cordis.europa.eu/fp7• National Contact Points:http://cordis.europa.eu/fp7/ncp_en.html• Partner search facilities: http://www.ideal-ist.net/• Information desk: ict@ec.europa.eu• IPR Helpdesk: http://www.ipr-helpdesk.org/index.html• Electronic proposal submission helpdesk: support@epss-fp7.org ••• 16
  17. 17. Participant Portal - Calls ••• 17
  18. 18. ICT Proposers’ Day 201119 - 20 May 2011, Budapest Networking for European ICT R&D • Prepare for Calls 8 and 9 • Networking and partnerships building – first-hand information from >100 EC officials • Structure: – thematic sessions with presentations of proposal ideas – information stands & meeting points • Registration: free of charge, open from January 2011 http://ec.europa.eu/ictproposersday ••• 18

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