We bbt 2009 Role_play_final

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  • HieveryoneAgainwelcome at We-BBT 2009. My name is Jothi Blontrock, I amrecentlyresponsiblefor IBBT internalcommunication. I willbeyour hostess during the WE-BBT Roleplay of which I willexplain the guidelines
  • First of all I willtellyouwhy we willplay a role-playthisafternoon, the mission of the game and then i willconcludewith the different aspects of the game
  • The ‘I’ in IBBT stands forinterdisciplinary -> how we conduct research -> approach has advantages : buildsbridgesbetweenpeoplewith different mindsets & different skills-> poses challenges: communicate, collaborate and deal withdelocalizationToday we will meet these challenges in the interactiverole-playThe output of the role-playwill is basedon the insight of coconut and willbeusedfor the Coconut project and for the furtherdevelopment of the MyBBTtoolTo explainthis I give the floor to An Jacobs, senior researcher at IBBT SMIT, Free university of Brussel
  • Coconut is an isbo project that stands for communication and collaboration network utitlitiesIt is grown out of the Missing link initiative some years ago of Ann Ackaert en Nadia FranckAnd today we can say that the the results we gained in this project was already the result of a lot of collaboration of different teams within IBBT
  • Of course we write reports, articles and go to conferences, for one we leave with a paper about the project to Boston next Friday to talk about our approach and experiences, during the different phases we learned a lot about us, people working at IBBT, a typication of users with differen of expectaitons about collaboration tools was formulated based on the big survey, the types differ on the importance a tool fit their personal workflow and personality, as wel as the attention they give to the usefulness to others and themself the opportunity ibbt project offered all teams in their growth, but also the change in their focus by the demand driven applied side of the work, a different kind of research often seen as the less research but it also showed the heterogenity of the tools used, about the autonomy we cherish, being researchers as main goal, about the ways teams differ in their needs to organise their internal communication, and tools they develop themselves to solve it or make use for example msn to signify availibity , or to be able to collaborate in a landscape offiice, but also the lack of extensive, as well as the burdens of the current system of project website and information sharing, need for one login, easier set up of projectwebsites.
  • The project functionalityHolds option for better document sharing, a calenderDashboard is personal, offers a view on your recent changes on the projects you are collaborating onDiscussion boars, shall replace the current maiinglists
  • After a thorough selection procdure started in 2008 alfresco is chosen as the platformThe beta version is planned for june, and we hope to go live in september, But this is the first phase there will be opportunities for on improvements, change on a To test from beta to live launch we need collaboration from users, therefore we aim 2 researchers per group, who get every 2 weeks a mail, with tasks to test the current release
  • So lets me go into the third part of the results we are creating within coconut. The social experiment of this afternoonAnd sorry to disappoint some of you we will not play a variant of temptation island, it will be very work related 
  • In science SIMULATION is proven a good tool, to learn about processes,Therefore we created based on user research 3 challenges createdIBBT project relatedin need of collaboration communication coordination
  • To simulate these challenges 4 stereotypical IBBT researchershaving specific real characteristics, like using a paper agenda, language difficulties, are combined to create challenges To learn from simulation exercises EMPATHY needed, so you have to step into the shoes of someone else
  • The ‘I’ in IBBT stands forinterdisciplinary -> how we conduct research -> approach has advantages : buildsbridgesbetweenpeoplewith different mindsets & different skills-> poses challenges: communicate, collaborate and deal withdelocalizationToday we will meet these challenges in the interactiverole-playThe output of the role-playwillbeusedfor the Coconut project and for the furtherdevelopment of the MyBBTtool
  • The mission of today is: We willplay an interactiverole-playComplete a project withyour team Meet interdisciplinarychallengesSimulation of a reallifeworking environmentAnd last butnotleast: we will have FUN!!!
  • There are 3 challenges; Organize a team event orWrite a paper orBuild a demonstratorThere is a jury whowillevaluateyouon the quality of the finalresultsfor the challenge (forwhichyouwill have twohours to complete).
  • There ara 4 characters in thisroleplay: - Andrew: Leuven – Law&ICTBram: Ghent – Infotech Claudia – Hasselt – Digital Media CentreDaan –Ghent – Me&ICT These 4 have to COLLABORATE to complete a challenge
  • Every character is a group of 3 players has 1 observerEvery team has 1 moderatorObserverMonitors every action of his/her personaKeeps track of pointsEvaluates empathyModeratorCollects scores from observersEvaluates collaboration between personaeJuryEvaluates deliverables for all projects
  • How are we goingfromthishugegroup to the teams? Explainhowtheygottheir team numberOnceyou enter the room as a team; your moderator will brief youhow to play the gaim. Thenyou enter the game room the room
  • All Andrews are at left upper corner, all Bram’s are at the right upper corner All claudia’s at the leftunder corner, all daan’s are at the right under corner Eachcharacter has a laptop to use and everycharachter has a meeting room and conference room. To go to another meeting room youwill have to walk around and follow the arrows.
  • The goal of the day is to win ->how win? -> you score points _> How score? -> Youcreateresults (200 points)Youmake these results as a team (100)Youempathizewithyourcharacter (100)
  • Themeans to achieveyour goal are the following: For instance, Andrewsends an e-mail itwillcosthim 5 points; claudiaanswers; 10; bram books a meeting room Finally a physical meeting takes place; everycharacter has to put in 40 time costs. Itwill go off of the 1600 points of your team. Youcanfind more info on the followingwiki (home page whenyou open your browser) EverychallengewillbeplayedfivetimesCompetitors are teams on the samechallenge
  • Now in reallife, shit happens: yougetstuck in traffic jam or have mail problems. So we alsowanted the conclude the factor of coïncidence in the game  rolling a dice
  • We bbt 2009 Role_play_final

    1. 1. There’s no ‘I’ in We-BBT<br />We-BBT 2009<br />
    2. 2. 2<br />Table of Contents<br />The ‘I’ in IBBT<br />Coconut<br />MyBBT<br />The ‘I’ of Interactive role play<br />The Mission<br />The Game<br />The Challenges<br />The Team<br />The Characters<br />The Room<br />The Tools<br />The Score<br />Next Steps<br />
    3. 3. The ‘I’ in IBBT (Interdisciplinary)<br />Advantages<br />Builds bridges<br />Different mindsets<br />Different skills<br />Challenges<br />Communication<br />Collaboration<br />Coordination<br />Different locations<br />3<br /><ul><li>Coconut + MyBBT</li></li></ul><li>Coconut: How do we improve the I in IBBT? <br />4<br />Communication & Collaboration Network Utilities<br />
    4. 4. LEUVEN <br />PSI <br />Cosic<br />Cuo<br />Distrinet<br />Icri<br />Imecnes<br />HASSELT <br />EDM <br />17 research groups at the core<br />ANTWERPEN <br />Pats <br />Visielab<br />BRUSSEL <br />ETRO <br />Smit<br />GENT <br />Medisip/IP <br />MICT <br />MMLAB <br />WICA <br />IBCN <br />
    5. 5. How? <br />6<br />
    6. 6. ? <br />7<br />
    7. 7. What’s coming out of this research? <br />1. reports, articles and presentations: <br />2. input for MyBBT<br />3. creation of social experiment of this afternoon<br />8<br />
    8. 8. What’s coming out of this research? <br />1. reports, articles and presentations: <br />2. input for MyBBT<br />Preparation of concepts for 2nd phase: e.g<br />Operationalising cookbook idea <br /> tacit knowledge primary targeted at ‘IBBT newcomer’<br />3. creation of social experiment of this afternoon<br />9<br />
    9. 9. MyBBT is...<br />... the collaboration tool within IBBT. <br />Project websites<br />IBBT Extranet<br />... using the results of last we-bbt<br />... running in parallel with the CocoNut project<br />Coconut user researchare vital input for MyBBT<br />MyBBTimplements the CocoNutresults<br />
    10. 10. MyBBT Scope for phase 1<br />Project functionality <br />Extranet Functionality<br /><ul><li> Document Sharing
    11. 11. Calendar
    12. 12. Dashboard
    13. 13. Discussion boards
    14. 14. User profiling and tagging
    15. 15. Template repository
    16. 16. Internal IBBT communication</li></li></ul><li>Key points in design<br />Single sign-on over all projects<br />First point of entry when researchers look for IBBT information.<br />Interface with the user’s existing online life<br />Create a central hub for IBBT researchers<br />
    17. 17. MyBBT - Planning<br />Become Part <br />of <br />the usergroup<br />Planning<br />Chosen platform = Alfresco (open source platform)<br />Beta: end of June 2009<br />Live : end of september 2009 (~ first ICON projects)<br />Continuous development cycles (1 year)<br />User Centric Development :<br /> Your involvement is crucial<br />Mixed Usergroupduring implementation<br />Provide feedback, suggest features<br />Aim : 2 researchers per group!<br />2 hrs of time every two weeks<br />
    18. 18. MyBBT - contact<br />Do you want to know more?<br />Apply for usergroup?<br />matthias.priem@ibbt.be<br />
    19. 19. What’s coming out of this research? <br />1. reports, articles and presentations: <br />2. input for MyBBT<br />3. creation of social experiment of this afternoon<br />15<br />? <br />?<br />
    20. 20. this afternoon<br />Why ? <br />Looking for solutions<br />for changing behavior <br />needs active <br />REFLECTION <br />on current PROCES<br />
    21. 21. 17<br />How ? <br />Good tool: SIMULATION<br />Based on user research<br /> 3 challenges created<br />IBBT project related<br />in need of <br /> collaboration<br /> communication coordination<br />
    22. 22. 18<br />How ? <br /><ul><li> To simulate these challenges
    23. 23. 4 stereotypical IBBT researchers
    24. 24. having specific real characteristics combined to create challenges
    25. 25. To learn from simulation exercises</li></ul> EMPATHY needed<br />
    26. 26. SO we will play for a cause….<br />Personal level: reflect on own and others workstyle<br />Create insight from and for<br /> coconut project and mybbt tool<br />So how will we play? <br />
    27. 27. The ‘I’ of Interactive role play<br />Advantages<br />Builds bridges<br />Different mindsets<br />Different skills<br />Challenges<br />Communication<br />Collaboration<br />Coordination<br />Different locations<br />20<br /><ul><li>Coconut + MyBBT</li></ul>Interactive role play<br />
    28. 28. The Mission<br />Interactive role play<br />Complete an assignment with your team<br />Meet the interdisciplinary challenges<br />Simulation of real life working environment<br />HAVE FUN !!!<br />21<br />
    29. 29. The Game - The Challenges<br />22<br />Build demonstrator<br />Write an abstract<br />Concept for team building event<br />RESULTS<br />JURY<br />
    30. 30. any resemblance to existing persons or events is purely coincidental<br />23<br />
    31. 31. <ul><li> Andrew
    32. 32. Leuven
    33. 33. Bram
    34. 34. Ghent
    35. 35. Claudia
    36. 36. Hasselt
    37. 37. Daan
    38. 38. Ghent</li></ul>The Game – The Characters<br />24<br />Challenge<br />
    39. 39. The Game – The Team<br />25<br />1 observer<br />+<br />+<br />3 to 4 players<br />+<br />+<br />
    40. 40. The Game – The Team<br />26<br />
    41. 41. Game – The room <br />LEUVEN (Law & ICT)<br />GHENT(InfoTech)<br />ANDREW<br />BRAM<br />01<br />02<br />03<br />04 <br />05<br />06<br />07<br />08 <br />09<br />10<br />11<br />12<br />13 <br />MR LEU<br />MR LEU<br />01<br />02<br />03<br />04 <br />05<br />06<br />07<br />08 <br />09<br />10<br />11<br />12<br />13 <br />VC LEU<br />VC LEU<br />HASSELT(Digital Media Centre)<br />GHENT (Me & ICT)<br />CLAUDIA<br />DAAN<br />MR LEU<br />MR LEU<br />01<br />02<br />03<br />04 <br />05<br />06<br />07<br />08 <br />09<br />10<br />11<br />12<br />13 <br />01<br />02<br />03<br />04 <br />05<br />06<br />07<br />08 <br />09<br />10<br />11<br />12<br />13 <br />VC LEU<br />VC LEU<br />
    42. 42. The Mission<br />The goal of the day is to win ->how win? -> you score points _> How score? -> <br />Youcreateresults (200 points)<br />Youmake these results as a team (100)<br />Youempathizewithyourcharacter (100)<br />28<br />
    43. 43. The Game - The means<br />29<br />More info at http://wikis.ibbt.be/we-bbt<br />
    44. 44. Tools & their risks<br />30<br />Every action has a risk<br />Determined at random by use of dice<br />E.g.<br />Action: physical meeting<br />Dice 1-2: all is OK<br />Dice 3-4: GPS broke down<br />You lose 15 points<br />Dice 5-6: Traffic is hell today<br />You lose 30 points<br />
    45. 45. Next steps <br />Next steps after lunch:<br />Moderators & observators: assemble 13h30<br />Players: enter the room + division into groups @ 14h sharp!<br />After the event: therewillbe a video chat organised to gatheryourresults<br />31<br />
    46. 46. ENJOY<br />32<br />

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