Break out: Collaboration tools - Piet Verhoeve

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Break out: Collaboration tools - Piet Verhoeve

  1. 1. MyBBTDo’s & Don’t as seen in practice industry view WeBBT 2011, May 3 Breakout – Collaboration tools
  2. 2. My personal context• Master degree K.U.Leuven• PhD UGent• Televic Healthcare staff member since 2001• Strong history on IBBT collaboration • Active with IBBT since day -100 (2004) • Co-creator of IBBT - project “1” : COPLINTHO • #MyBBT=14
  3. 3. Nice (Good?) practical experiences• Proposal writing • Latest version on MyBBT (put there by integrator) • Store in version domain (one location only !) • Track changes & mail to integrator• Project startup • Logos • Publications/accepted & publications/submitted• Sub WP mailing lists • Create “new work package” & move to other location
  4. 4. Nice (Good?) practical experiencesDirectories with restricted access (ltd visibility)
  5. 5. Don’t overestimate skills of the users !• ICT skills • password • upload in correct directory • Wiki page creation, is not common knowledge!
  6. 6. User gap, especially “industry partners”• Not everybody opens it every day• Respect their tools: • accept meeting AND copy in own calendar (tedious, errors) • Remove person from meeting• Bandwidth • Can be very limited• Company policies • E.g. no use of skype• Redirect from mail does not work always on all browsers • Trick: log in to MyBBT before clicking the mail link…
  7. 7. User gap, especially “industry partners”security trust factor“not @ my location”, google docs
  8. 8. Formal reports & follow up• Formal follow up needed • Project lead has to ask/force all info into MyBBT • Keep mailing lists up to date• Need for more details on procedures • Which reporting goes where ? • M3, Q1 (project year or calendar year ?) • What gets transferred to formal reporting ? • Who approves • Publications ? • Reporting !!! • What reporting was accepted/processed by IBBT/IWT ?
  9. 9. MyBBTDo’s & Don’t as seen in practice industry view WeBBT 2011, May 3 Breakout – Collaboration tools

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