Unit 4 Reprographics


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Unit 4 Reprographics

  1. 1. Unit 4 Reprographics Mr Arthur
  2. 2. Lesson Starter – October 5th <ul><li>Identify 2 advantages of using a computerised database. 2 </li></ul><ul><li>Data users holding information on individuals must comply with the principles of the Data Protection Act. Outline 3 of these principles. 3 </li></ul><ul><li>At a recent meeting between Ian Murray, the owner of Murray Motors, and Fiona Anderson, the Admin Manager, the following points were raised. 4 </li></ul><ul><li>(i) One of the Admin Assistants is suffering from RSI. </li></ul><ul><li>(ii) The customer waiting area is unwelcoming. </li></ul><ul><li>What must Ian advise Fiona to do to solve these problems? Give reasons </li></ul><ul><li>for your answers. </li></ul>
  3. 3. Aims of the Lesson <ul><li>To discuss the features and uses of Reprographics equipment in a company </li></ul>
  4. 4. Reprographic Equipment <ul><li>The process of reproducing, reprinting, or copying graphic material especially by mechanical, photographic, or electronic means. </li></ul><ul><li>Photocopier </li></ul><ul><ul><li>A device used to create multiple copies of documents, stapling, copying back to back or reducing from A4 to A5 </li></ul></ul><ul><li>Laminator </li></ul><ul><ul><li>Used to coat documents in clear plastic </li></ul></ul><ul><ul><li>Protects document, used for ID cards, notices etc </li></ul></ul>
  5. 5. Reprographic Equipment <ul><li>Binder (comb) </li></ul><ul><ul><li>Used to fasten multi page documents together i.e. Reports, plans etc </li></ul></ul><ul><ul><li>Improves the appearance of the document, making it look more professional </li></ul></ul><ul><li>Scanner </li></ul><ul><ul><li>Used to input photographs, paper documents etc into the computer </li></ul></ul><ul><ul><li>Device uses a light sensors to convert to electronic format </li></ul></ul>
  6. 6. Aims of the Lesson <ul><li>To discuss the features and uses of Reprographics equipment in a company </li></ul><ul><ul><li>Desktop Publishing </li></ul></ul><ul><ul><li>Printers (laser, inkjet) </li></ul></ul>
  7. 7. Reprographic Equipment <ul><li>Desktop Publishing software </li></ul><ul><ul><li>A program that is used to combine text, graphics etc, where the user can lay them out on screen and create professional documents </li></ul></ul><ul><ul><li>Magazines </li></ul></ul><ul><ul><li>Newsletters </li></ul></ul><ul><ul><li>Leaflets </li></ul></ul>
  8. 8. Reprographic Equipment <ul><li>Inkjet Printer </li></ul><ul><ul><li>Creates printout by spraying drops of ink </li></ul></ul><ul><ul><li>Adv </li></ul></ul><ul><ul><ul><li>High quality </li></ul></ul></ul><ul><ul><ul><li>Inexpensive to buy </li></ul></ul></ul><ul><ul><li>Dis </li></ul></ul><ul><ul><ul><li>Slow </li></ul></ul></ul><ul><ul><ul><li>High ink costs </li></ul></ul></ul><ul><ul><ul><li>Smudge </li></ul></ul></ul><ul><li>Laser Printer </li></ul><ul><ul><li>Creates printout using toner dust </li></ul></ul><ul><ul><li>Adv </li></ul></ul><ul><ul><ul><li>Very fast </li></ul></ul></ul><ul><ul><ul><li>Print back to back </li></ul></ul></ul><ul><ul><ul><li>No smudging </li></ul></ul></ul><ul><ul><li>Dis </li></ul></ul><ul><ul><ul><li>Expensive to buy, particularly colour </li></ul></ul></ul>
  9. 9. Lesson Starter – October 19th <ul><li>List 3 different examples of Reprographic equipment </li></ul><ul><li>List 2 different examples of printers </li></ul><ul><li>Give 2 advantages of using a laser printer over an inkjet </li></ul>
  10. 10. Aims of the Lesson <ul><li>Why training is required </li></ul><ul><li>In house V external copying </li></ul>
  11. 11. Why is Training Required? <ul><li>To meet Health and Safety laws </li></ul><ul><li>To minimise equipment damage </li></ul><ul><li>To improve productivity – so he knows how to use it </li></ul><ul><li>To reduce wastage </li></ul>
  12. 12. In House V External Copying <ul><li>In House </li></ul><ul><li>Saves you paying another company </li></ul><ul><li>You can complete the task quickly if it is urgent </li></ul><ul><li>Able to complete whilst doing other tasks </li></ul><ul><li>External </li></ul><ul><li>Employees can get on with other tasks </li></ul><ul><li>External company may have better equipment </li></ul><ul><li>Hold company accountable </li></ul>