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Dmars Part 1


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Part 1 Online Training

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Dmars Part 1

  1. 1. <ul><li>NATIONAL GUARD </li></ul><ul><li>YOUTH CHALLE NG E PROGRAM </li></ul><ul><li>DMARS 101 </li></ul><ul><li>Online Training </li></ul>
  2. 2. National Guard Challe NG e Program Data Collection and Management
  3. 3. CHALLE NG E STATS <ul><li>Program Began with 10 Sites in 1993 </li></ul><ul><li>Currently has 36 Sites in 29 States and Puerto Rico </li></ul><ul><li>Targets Over 7,000 Corps members for Graduation Each Year </li></ul><ul><li>Just over 70,000 Graduates </li></ul>
  4. 4. NAMING A CHALLE NG E CLASS <ul><li>Two letter State Code: IN </li></ul><ul><li>Federal Fiscal Year Funds: 2008 </li></ul><ul><li>First or Second Class: 1 or 2 </li></ul><ul><li>IN-2008-2 </li></ul><ul><li>NGB Class Number: NGB 32 </li></ul>
  5. 5. Current System <ul><li>Security Infrastructure </li></ul><ul><ul><ul><li>Application servers located at dedicated co-location facility in Reston, Virginia </li></ul></ul></ul><ul><ul><ul><li>Only approved employees can access the facility </li></ul></ul></ul><ul><ul><ul><li>Addition/removal of machines subject to additional security measures </li></ul></ul></ul><ul><ul><ul><li>Machine rack protected by locked cage </li></ul></ul></ul>
  6. 6. System Security <ul><li>Infrastructure </li></ul><ul><ul><ul><li>24/7 monitoring of mission critical machines </li></ul></ul></ul><ul><ul><ul><li>Continuous power supply (CPS) flywheel generators and diesel backup generators </li></ul></ul></ul><ul><ul><ul><li>Single point of entry into facility </li></ul></ul></ul><ul><ul><ul><li>24/7 video surveillance </li></ul></ul></ul>
  7. 7. System Security <ul><li>Infrastructure (continued) </li></ul><ul><ul><ul><li>State-of-the-art fire suppression </li></ul></ul></ul><ul><ul><ul><li>Reinforced facility built to withstand earthquakes, flooding and other natural disasters </li></ul></ul></ul><ul><ul><ul><li>Climate controlled environment (temperature, humidity, light) </li></ul></ul></ul><ul><ul><ul><li>Very Early Smoke Detection Alarm (VESDA) constantly samples air for dangerous particles </li></ul></ul></ul>
  8. 8. Introduction to DMARS <ul><li>Getting Started on DMARS </li></ul><ul><ul><li>The Hierarchy: Secure and Access Controlled </li></ul></ul><ul><ul><li>The Login: User Name and Password </li></ul></ul><ul><li>The Home Page </li></ul><ul><li>Data Entry:  The Process </li></ul><ul><li>Data Entry: Requirements </li></ul><ul><li>Reports:  Standard, Ad Hoc, Alerts </li></ul>
  10. 10. DMARS FOR NEW USERS Getting Started <ul><li>To access DMARS, you’ll need the following… </li></ul><ul><ul><li>Computer </li></ul></ul><ul><ul><li>Internet Connectivity </li></ul></ul><ul><ul><li>DMARS User Name </li></ul></ul><ul><ul><li>Password </li></ul></ul>
  11. 11. Login Screen ***NOTE*** Enter the provided username (email address) and password.
  12. 12. Home Page When you log in, you will see the homepage for the DMARS website. You may access standard and ad-hoc reports, enter data, view the Cadet Achievement site, and access resources.
  13. 13. DMARS Data Entry <ul><li>Steps to enter data in Core Components: </li></ul><ul><ul><li>Click Data Entry on the Home Screen. </li></ul></ul><ul><ul><li>Ensure you are in the correct class in the Class field on the top left corner. </li></ul></ul><ul><ul><li>Click on Cadets for the field entitled Focus. </li></ul></ul><ul><ul><li>Click on Core Components . </li></ul></ul><ul><ul><li>Choose the Core Component you are entering information in. </li></ul></ul><ul><ul><li>Enter needed information and review the DMARS Manual for specific data entry needs. </li></ul></ul>
  14. 14. DMARS Data Entry
  15. 15. DMARS DATA ENTRY <ul><li>Two types of fields for data entry: </li></ul><ul><ul><li>Required and Non-required. </li></ul></ul><ul><ul><li>  </li></ul></ul><ul><li>Required data fields are those data variables that MUST be entered. </li></ul><ul><ul><li>All required data fields are marked with a red “ ! ”. </li></ul></ul><ul><ul><ul><li>Information needs to be entered in these fields. </li></ul></ul></ul><ul><ul><li>Fields that are required by the system because the system (DMARS) will not allow you proceed without entering the data are marked with a red * . </li></ul></ul><ul><li>Non-required data fields are fields that have been added to the system based on individual program requests. </li></ul>
  16. 16. Data Entry Requirements <ul><li>Number 9 of Attachment A to Appendix 1 in the Master Youth Program Cooperative Agreement states: </li></ul><ul><ul><li>Data must be collected at each Challe NG e site throughout all phases of each class on a consistent and regular basis. </li></ul></ul><ul><ul><ul><li>Residential Phases: </li></ul></ul></ul><ul><ul><ul><ul><li>Data updated weekly by close of business (COB) each Monday for the previous weeks’ activities. </li></ul></ul></ul></ul><ul><ul><ul><li>Post-Residential Phase: </li></ul></ul></ul><ul><ul><ul><ul><li>Data updated monthly by COB on the 15 th of each month. </li></ul></ul></ul></ul><ul><ul><ul><li>NGB-ZC-AY will publish weekly reports to reflect most recent data submitted. </li></ul></ul></ul><ul><ul><ul><li>Records for each cadet maintained for at least 3 years. </li></ul></ul></ul>
  17. 17. Checking Your Work <ul><li>Once information is entered in DMARS, it needs to be check/validated. This step is very important . </li></ul><ul><ul><li>Click Standard Reports on the Home Screen. </li></ul></ul><ul><ul><li>Scroll down until you see Core Components . </li></ul></ul><ul><ul><li>Click on the individual report you would like to view based on the information just entered or click on Core Components Summary Report (New). </li></ul></ul><ul><ul><li>On the box that appears, click on v Report Options then ensure the following information is entered correctly in the drop down boxes: </li></ul></ul><ul><ul><ul><li>Year </li></ul></ul></ul><ul><ul><ul><li>Class </li></ul></ul></ul><ul><ul><ul><li>Status: Active </li></ul></ul></ul><ul><ul><li>Click Request Report . </li></ul></ul>
  18. 18. <ul><li>NATIONAL GUARD </li></ul><ul><li>YOUTH CHALLE NG E PROGRAM </li></ul><ul><li>Complete Data Entry Training Assignment & Quiz </li></ul>