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Efficiency systems


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from lig lunch and learn

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Efficiency systems

  3. 3. 1. CREATE A MENTAL SAFETY NET• Ifyou fall short from time to time, accept that and move forward• log why you procrastinate• dont feel bad about it. THE NOW HABIT
  4. 4. 2. USE POSITIVE SELF TALK TO REPROGRAM YOUR ATTITUDES• Always have a positive dialogue running in your mind• Focus on results rather than affixing blame• "I choose to..." rather than "I have to..."• "I dont have time to play ... " vs "I must take time to play so..." THE NOW HABIT
  5. 5. 3. USE THE SYMPTOMS OFPROCRASTINATION TO TRIGGER THE CURE • Use rewards for completion not penalties for delay • start with short period and small rewards • build to bigger rewards THE NOW HABIT
  6. 6. 4.STRATEGICALLY SCHEDULE SOME GUILT-FREE PLAY TIME• More play time the greater freedom youll feel • more motivated to do quality work when required• create positive work atmosphere THE NOW HABIT
  7. 7. 5. USE THREE-DIMENSIONAL THINKING AND REVERSE CALENDARS • break the project down • start with completion and work backwards THE NOW HABIT
  8. 8. 6. MAKE WORRY WORK FOR YOU RATHER THAN AGAINST YOU • What is the worst that can happen? (its not that bad) • Is there anything tangible i can be doing to achieve my goal? THE NOW HABIT
  9. 9. 7. CREATE AND USE AN UNSCHEDULE ON A DAILY BASIS • dont schedule high priority projects • squeeze them in between scheduled time THE NOW HABIT
  10. 10. 8. SET A FEW REALISTIC GOALS WHICH DESERVE YOUR ATTENTION • makecommitments only to those goals you can wholeheartedly embrace. • differentiate between must haves and "nice" • you can downgrade to "wish" THE NOW HABIT
  11. 11. 9. LEARN HOW TO WORK IN YOUR MOST PRODUCTIVE FLOW STATE • in the zone --> no need to procrastinate • different perception of time • form positive attitudes about your work THE NOW HABIT
  12. 12. 10. TURN SETBACKS INTO OPPORTUNITIES TO MOVE FORWARD • become more resilient • avoid "Ill try" and "its not working" • "how can this work for me" THE NOW HABIT
  13. 13. 4 HOUR WORKWEEK
  14. 14. D: DEFINITION• define your actual goals not your perceived goals 4 HOUR WORKWEEK
  15. 15. E: ELIMINATION• eliminate the unnecessary• Parkinsons Law: A task will swell in importance and complexity in relation to the time allotted for its completion• identify the critical tasks and focus on those 4 HOUR WORKWEEK
  16. 16. A: AUTOMATION• have others and automations do what they can • dont do things unless you are the only one who can do it, right. 4 HOUR WORKWEEK
  17. 17. L: LIBERATION• embrace your freedom • do something meaningful with your time, that will better motivate what you have to do. 4 HOUR WORKWEEK
  18. 18. THE 80/20 PRINCIPLE
  19. 19. MAIN THOUGHT• 80 % of results come from 20% of efforts• Determine the 20% and grow that• Fix the results on the 80% THE 80/20 PRINCIPLE
  20. 20. SECOND FOCUS• Encourage the top performers not try and increase the overall average. THE 80/20 PRINCIPLE
  21. 21. APPLICATIONS• 20% customers -> 80% profit ... treat them well• focuson speeding up repeat tasks, ignore one time or low frequency tasks THE 80/20 PRINCIPLE
  22. 22. PERSONAL• Its not about being organized better, but increased productivity• set your goals according to their reward first THE 80/20 PRINCIPLE
  24. 24. THE ART•A trusted system for capturing everything• Plan for knowing what to do next GETTING THINGS DONE
  25. 25. HORIZONTAL STRESS FREE PRODUCTIVITY Collect Get Everything together Process Empty your in-box Organize set up system Review Keep improving Do It! Trust your system GETTING THINGS DONE
  26. 26. VERTICAL STRESS-FREE PRODUCTIVITY Define Specify Purpose Visualize See Perfect Outcome Think Brainstorm Organize Components & Sequences Action Focus on next actions GETTING THINGS DONE
  28. 28. THE SEVEN HABITS• Be Proactive • SeekFirst to understand• Begin with the end in then to be understood mind • Synergize• Put first things first • Sharpen the saw• Think win/ win 7 HABITS
  29. 29. POMODORO
  30. 30. THE POMODORO TECHNIQUE•    Choose a task to be accomplished•    Set the Pomodoro to 25 minutes (the Pomodoro is the timer)•   Work on the task until the Pomodoro rings, then put a check on your sheet of paper•    Take a short break (5 minutes is OK)•    Every 4 Pomodoros take a longer break POMODORO
  31. 31. Resources• "The Now Habit" - Neil Fiore (Summary Available)• "4 Hour Workweek" - Timothy Ferriss (Summary Available) • "The 80/20 Principle" - Richard Koch (Summary Available)• "Getting things done: The Art of stress-Free Productivity" -David Allen (Summary Available)• "The 7 Habits of Highly Effective People" -Steven R Covey (Summary Available) (Digital Copy Available) • "ThePomodoro Technique" - Francesco Cirillo (Apps available in almost every app store)• "Dealing with Information Overload and Improving Effectiveness" -Scott Hanselman ( Overload-and-Improving-Effectiveness)