Power up!


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How can you make easy changes to gain productivity and enjoyment in your job? This presentation will help inspire you with real-world ideas from others here in the Mizzou community.
Genevieve Howard interviewed 10 people on campus about how they manage their workflow, set up their workspace and save time.
Get recommendations for improving everyday habits and learn how to stay energized through the day.

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Power up!

  1. 1. power up!genevieve howard senior multimedia specialist, CAFNR howardg@missouri.edu @HowGen
  2. 2. intro• 6 Questions• 10 People• 3 Books• Power of time, email and workflow mgmt.• Power of habit• Willpower• Power from a supportive workspace• Posture for power #muwebdev @HowGen
  3. 3. STEAL LIKE AN ARTIST Austin Kleon • Figure out what’s worth stealing. “You’re only going to be as good as the stuff you surround yourself with.”#muwebdev@HowGen
  4. 4. the questions• What’s a typical day look like?• How do you manage your to-do list?• What’s your best time-saving shortcut?• What’s your workspace setup like?• What’s the best advice you’ve ever received?• What’s your favorite muscle car? #muwebdev @HowGen
  5. 5. the sources #muwebdev @HowGen
  6. 6. break up the day or the week!#muwebdev@HowGen
  7. 7. learn something new Fridays#muwebdev@HowGen
  8. 8. keep a log!#muwebdev@HowGen
  9. 9. email• Everyone keeps their email open• If request can be done in __ minutes, do it• Consider the block of time method where you have a dedicated work time and a dedicated email response time #muwebdev @HowGen
  10. 10. best time-saving shortcut?• Perform good email management – “What did we do for ____?” – Can find all related emails in project folder #muwebdev @HowGen
  11. 11. best time-saving shortcut?• Use an agenda for weekly meetings• *Send weekly summary email with each person’s major priorities #muwebdev @HowGen
  12. 12. Project nameNotesWireframe: link or server path hereTarget launch: specific date or general timeframePotential/Upcoming ProjectsProject nameNotes sampleProjects on back burnerProject name agendaNotes*Vacations/out of officeHenry – Out Friday*Non-standard meetings (Conf Room unless otherwise stated)TuesdayMeeting topic 8:15-8:45 (JC, PA)Meeting topic 9-11*Major prioritiesJames: item one; item two; item threeMadison: item one; item twoEtc… #muwebdev @HowGen
  13. 13. best time-saving shortcut?• Working with text-only editor (strip out formatting) –Warren• Templates (HTML and CSS) –Tammy• Programs like Hyperdock, Self-control, Codebox, Alfred app launcher, Codekit –Chad• Crowdsource or search on internet –Ryan• Invest in services that are more efficient than self or in-house –Justin #muwebdev @HowGen
  14. 14. best time-saving shortcut?• When you see an error, take the time to train the person on how to correct it rather than just correcting it yourself. #muwebdev @HowGen
  15. 15. to-do list#muwebdev@HowGen
  16. 16. to-do list problems• Too many items• No due dates• Confusion about priorities• Tasks don’t match goals• Project vs. goal vs. step #muwebdev @HowGen
  17. 17. goals & steps2012-2013 Goals 1. Engage with primary audience 2. Goal description 3. Goal description Relates Initiative Metrics Qtr 1 Qtr 2 Qtr 3 Qtr 4 Summary to goal Increase Add 5 2 more 1 social more added media Twitter followers 1 #muwebdev @HowGen
  18. 18. The Power of Habit Charles Duhigg#muwebdev@HowGen
  19. 19. motivation• Cue (the urge or craving, the trigger that starts behavior: location, time of day, other people)• Routine (behavior itself)• Reward (switch things around to find out your true reward) #muwebdev @HowGen
  20. 20. to-do list motivation• Timer method• Choose task – Set timer to __ minutes – Work on task – Take short break (reward)• Works well if you work well in chunks #muwebdev @HowGen
  21. 21. to-do list motivation• Restart method http://lifehacker.com/5953986/restart-your-day-at-2pm-to-stop- procrastinating-and-build-momentum-in-the-afternoon – Works well if your best time is the morning – Restart your daily routine in the afternoon after lunch #muwebdev @HowGen
  22. 22. workspace#muwebdev@HowGen
  23. 23. workspace• Make it comfortable with items that mean something to you – Snacks, drinks, slippers, lip balm, photos, plants• Keep what you use often closest to you, less frequent items farther away• Purge clutter ruthlessly #muwebdev @HowGen
  24. 24. workspace • Consider a standing desk or flexible desk#muwebdev@HowGen
  25. 25. The 7 Habits of Highly Effective People Stephen Covey • Habit 7: Sharpen the Saw#muwebdev@HowGen
  26. 26. posture for power• Take breaks every hour• Breathe: 4-7-8• Straighten up• Visualize• Use the power poses #muwebdev @HowGen
  27. 27. best advice?• Ask questions. The worst you’ll hear back is “no” (or no response). #muwebdev @HowGen
  28. 28. best advice?• If you’re feeling any emotion, be quiet and step away from the keyboard. Step back and say, “How would____ read this? Or respond?” #muwebdev @HowGen
  29. 29. as we reach the finish line…• Survey• Power of time, email and workflow mgmt.• Power of habit• Willpower• Power from a supportive workspace• Posture for power #muwebdev @HowGen
  30. 30. best advice?• Always try to be the best version of you that you can be. #muwebdev @HowGen
  31. 31. thank you! genevieve howard senior multimedia specialist, CAFNR howardg@missouri.edu @howgen
  32. 32. sources for cars• Jamie’s Dodge Charger http://commons.wikimedia.org/wiki/File:1969_D odge_Charger.jpg• Jeremiah’s Ford Mustang Shelby GT-500 http://commons.wikimedia.org/wiki/File:1967_F ord_Mustang_Shelby_GT-500_Eleanor.jpg• Kerri’s Subaru Forester http://commons.wikimedia.org/wiki/File:2009_S ubaru_Forester.jpg• Justin’s provided courtesy of Justin Roberts
  33. 33. • Chad’s Kitt from Knight Rider http://commons.wikimedia.org/wiki/File:KITT _Interior_at_Toronto_Auto_Show_2011.jpg• Shahn’s Dodge Viper http://commons.wikimedia.org/wiki/File:DOD GE_Viper_Gen_1.JPG• Warren’s Ford Mustang http://commons.wikimedia.org/wiki/File:1973 _Ford_Mustang_%28orange%29.jpg
  34. 34. • Ryan’s Toyota Prius http://commons.wikimedia.org/wiki/File:2010 _Toyota_Prius_rear.JPG• Tammy’s ‘68 Chevy Chevelle http://commons.wikimedia.org/wiki/File:Flick r_-_DVS1mn_- _68_Chevrolet_Chevelle_SS_396.jpg
  35. 35. other photo sources• Navy sailor and to-do list http://commons.wikimedia.org/wiki/File:US_Navy_080916- N-6764G- 050_eoman_2nd_Class_Lucien_Gauthier_logs_commands_ and_actions_on_the_bridge_of_the_amphibious_transport _dock_ship_USS_San_Antonio_%28LPD_17%29.jpg• Child with MacBook by Deryck Hodge http://commons.wikimedia.org/wiki/File:Waverly_learns_t o_hack.jpg• To-do list hand http://commons.wikimedia.org/wiki/File:Writing_hand.jpg
  36. 36. sources for posture for power• http://lifehacker.com/5389892/better- posture-means-more-energy-at-work• http://www.realsimple.com/health/fitness- exercise/9-energy-boosters- 10000001171644/page2.html• http://www.entrepreneur.com/blog/223678