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Introduction to ZPortal


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Introduction to ZPortal

  1. 1. Introduction to ZPORTAL Prepared by Houeida K. Charara Electronic Resources Librarian LAU Libraries ©2010
  2. 2. What is ZPORTAL? <ul><li>ZPORTAL is a library portal or federated search engine. It offers to the LAU libraries the chance to layer a single / federated search environment across its catalogue, its e-resources and approved external websites, offering end-users an internet search engine feel, but with the safeguard of searching 'professional approved' content </li></ul>
  3. 3. In other words: <ul><li>ZPORTAL allows you to: </li></ul><ul><ul><li>Cross-search multiple resources at the same time </li></ul></ul><ul><ul><li>Use one single search interface </li></ul></ul><ul><ul><li>Display results in a single presentation </li></ul></ul>
  4. 4. Why to use ZPORTAL? (1) <ul><li>Integration of widest possible collection of resources thanks to choice of compatible data harvesting tools </li></ul><ul><li>Non-searchable resources integrated into 'one stop shop' for users </li></ul><ul><li>Works with authentication services to control access to the most appropriate resources </li></ul>
  5. 5. Why to use ZPORTAL? (2) <ul><li>Efficient and seamless access to full text without further authentication </li></ul><ul><li>Focused searching as resources are profiled to users' specific needs </li></ul><ul><li>Options for naive and advanced users, both with intuitive user interface </li></ul><ul><li>Range of personalization features including saved searches, saved lists, filtering, sorting and de-duplication </li></ul>
  6. 6. Resources currently searchable <ul><li>Some Open Access Resources may be added to ZPORTAL in the future </li></ul><ul><li>Selective websites are covered </li></ul>
  7. 7. Signing In <ul><li>The first screen that appears in ZPORTAL is the Standard Search </li></ul><ul><li>You MUST “sign in” in order to search the LAU Libraries resources </li></ul>
  8. 8. How to sign in <ul><li>In the Sign In screen enter your LAU e-mail username (e.g. jsmith or john.smith) and password </li></ul><ul><li>You know you are signed in when a “Sign Out” option in the left pane is available </li></ul>
  9. 9. Standard Search Screen after Sign In Name of the user
  10. 10. Profiles and Collections <ul><li>Profiles are groupings of databases or catalogs, so called Collections </li></ul><ul><li>You can select or deselect individual catalogs/databases within these profiles for searching </li></ul>User “private” Profile Library “shared&quot; profiles
  11. 11. Standard Search <ul><li>On the Standard Search Screen select your profile, then enter your keywords in the search box </li></ul><ul><li>To submit your search click on GO </li></ul><ul><li>Try to be very specific; use several keywords to narrow down your search </li></ul><ul><li>Don’t use general keywords </li></ul>
  12. 12. Advanced Search <ul><li>This search is recommended ONLY if you have a certain field to be excluded or included otherwise the Standard search is preferable </li></ul>
  13. 13. S earch Results <ul><li>Your search results will be displayed in a brief record format in the Search Results Screen. (Results are returned in the order of the fastest collection) </li></ul>Clicking on Details will bring up a full record DON’T click on Get it!!! Click on HTTP icon to have the fulltext
  14. 14. Search Status <ul><li>It is very important to check the search status because NOT all resources are available at all times (due to overload, system crashes, etc.) </li></ul>Error means database was NOT searched Unsupported (Advanced Search) your search strategy is NOT supported
  15. 15. Record Details <ul><li>Click on Electronic Resource to have the fulltext </li></ul><ul><li>2 Options are available HTML and PDF according to the database </li></ul>N.B. If the field Electronic Resources is missing = NO Full text available
  16. 16. Journal/Article Finder <ul><li>To find journals that are not available in the searchable collections, i.e., Other Collections </li></ul>
  17. 17. Personalization features <ul><li>Sorting </li></ul><ul><li>Filtering </li></ul>
  18. 18. Personalization features De-duplication Don’t use big numbers: Merge 50 records at a time Saved searches 3 options are available: Edit, Re-run and Delete
  19. 19. Building a new Profile <ul><li>You can create your own individual profile if none of the profiles provided are suitable </li></ul><ul><li>Select the Search profiles link from the My Account menu, then click on create </li></ul>
  20. 20. Useful information <ul><li>“ Standard search” searches all the fields including the full text which explains why some records may look irrelevant </li></ul><ul><li>Use quotation marks for exact phrase searching </li></ul><ul><li>Hits are retrieved according to the fastest collection, therefore sorting, filtering, etc. are needed </li></ul><ul><li>ZPORTAL is NOT a database, results will be taken from the online databases as usual </li></ul><ul><li>Saved lists and Search history will be cleared after signing out </li></ul><ul><li>Check your Search Status regularly </li></ul>
  21. 21. ZPORTAL BENEFITS USERS BY: (1) <ul><li>“ SAVING TIME – Users don’t have to search across a variety of interfaces to find the information they need </li></ul><ul><li>RELEVANT INFORMATION – Users are guided to appropriate resources which provide only quality information </li></ul><ul><li>IMMEDIATE ACCESS TO CONTENT – Users can go directly to full text, PDFs and e-journals </li></ul><ul><li>IMPROVED QUALITY OF DATA – All information has been filtered to provide only quality data </li></ul>
  22. 22. ZPORTAL BENEFITS USERS BY: (2) <ul><li>UNDERSTANDING RESOURCES AVAILABLE – Users are only presented with collections relevant to their research or study </li></ul><ul><li>PERSONALISED FEATURES – Users can save and reuse searches in addition to setting up groups of favorite resources to cross-search </li></ul><ul><li>EASE OF USE – Users only have to learn how to use one interface and remember one password”. </li></ul>
  23. 23. Less advantageous <ul><li>No Arabic support </li></ul><ul><li>Security: It involves the opening of some ports outside the university firewalls </li></ul><ul><li>End-user overwhelmed with # of hits </li></ul><ul><li>Continuous maintenance and update </li></ul><ul><li>Unable to cover all licensed databases </li></ul><ul><li>Unable to use each database’s features and capabilities to the maximum </li></ul>
  24. 24. Need more info? <ul><li>Contact the Electronic Resources Librarian </li></ul><ul><li>@ </li></ul><ul><li>[email_address] </li></ul><ul><ul><li>ext. 1817 </li></ul></ul><ul><ul><li>N.B. ZPORTAL benefits (slides 21-22) are taken from FDI’s ZPORTAL brochure for Academic Libraries. </li></ul></ul>