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JOB QUESTIONNAIRE Ref.MS-JQ-010/01-008 Name of Job Holder: Employee No. Cost Center Location Job Title Job Title of Immediate Supervisor/Manager Instructions The purpose of this questionnaire is to revise the existing job description or to create a new one. By completing this questionnaire, the HR department will analyze this information, draft a proposed job description and send it to the concerned department manager for final review & approval. Please keep the following points in mind as you complete this questionnaire: • Respond to the items thoughtfully and completely so that someone not familiar with your job can get a clear idea of what it involves. • Avoid using jargon, acronyms or abbreviations. • Focus on the job itself not your performance. The purpose is Job analysis not Job Holder. • Describe your job as it presently exists, not as it was in the past or as it might be in the future When you have completed the questionnaire, print it and if its possible discuss it with your immediate supervisor / manager for his/ her review. This will give both of you the opportunity to discuss the questionnaire before signing and returning it to HRD. Thank you for taking the time to complete this questionnaire. If you have any question or concern please feel free to contact HRD.5
JOB QUESTIONNAIRE Ref.MS-JQ-010/01-008 Section 1 Major Duties In order of importance, list your major job duties. 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. Section 2 Position Related Experience & Education5
JOB QUESTIONNAIRE Ref.MS-JQ-010/01-008 Check the minimum level of education a person is required to have in order to perform your job (not necessarily your education level). High School Bachelor’s degree Master’s degree Doctoral ’s Degree Other (e.g. training, certifications) please specify: List the preferred (but not required) level of education or training. Indicate the minimum total number of years of experience in your field that is required to do your job. This may or may not equate to your personal experience level. No experience (i.e., capable person could quickly learn to do this job) Up to & including 6 months More than 6 months up to 2 years More than 2 years up to 5 years More than 5 years up to 10 years More than 10 years Section 3 Scope of Responsibility5
JOB QUESTIONNAIRE Ref.MS-JQ-010/01-008 This question measures the managerial responsibility (direct and indirect) for achieving results through people. Check the single statement that best describes your job. No supervisory or lead responsibility Responsible for up to 5 person Responsible for 5 to 10 person Responsible for 11 to 25 person Direct supervision over a department, involving responsibility for result in term of budget management, methods of work, policy development and personnel issues. Section 4 Organizational Relationships Please fill in the chart below as it applies to your job. Start with your job (shaded) and then complete the other jobs. Next Management Level Name Title Immediate supervisor/ Manager Name Title Your Job Name Title List the job titles directly report Title & No to you and indicate the number Title & No of employees in each job Title & No Title & No.5
JOB QUESTIONNAIRE Ref.MS-JQ-010/01-008 Section 5 Work Environment Identify your normal work environment; mark all that apply. Office environment Heavy lifting Loud noise Health and Safety hazards Other( specify) Section 6 Employees Comments In the space below, please provide any additional information that is significant to your job. Job Holder Name: Manager/Supervisor Name Employee No5
JOB QUESTIONNAIRE Ref.MS-JQ-010/01-008 Signature & Date Signature & Date Once again, thank you for completing the job profile questionnaire. Please return it to HRD.5