Registrars To The Rescue

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Presentation given at AMA 2009 explaining the formation of a new group called Registrars to the Rescue.

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Registrars To The Rescue

  1. 1. Registrars to the Rescue Heather Marie Wells, Collections Assistant/Podcast Producer Shiloh Museum of Ozark History, Springdale, AR (479) 750-8165, hmwells@springdalear.gov Heather Bettinardi, Outreach Coordinator/Educator MacArthur Museum of Arkansas Military History, Little Rock, AR (501) 376-4602, hbettinardi@yahoo.com Tom Debo, Registrar The Ralph Foster Museum, Point Lookout, MO (417) 690-2602, debo@cofo.edu.
  2. 2. Agenda  Registrars to the Rescue – Interactive group discussion  Collections Care Basics – Very quick run through  Hands On – Helping the Marked Tree Museum
  3. 3. Part 1 Registrars to the Rescue
  4. 4. Who can use some extra help?  Basic idea is trained collections professionals volunteer to help museums accomplish collections related projects – RC-AAM Reinforcement Crew – Helping Hands Brigade – White Gloves Gang
  5. 5. Interactive Discussion This group can be whatever we want to make it, so please join in the discussion.
  6. 6. Proposed Mission The mission of Registrars to the Rescue is to assist any Arkansas museum regardless of staff size or budget with collections projects, to aid Arkansas museums with collections recovery from disasters, and to teach techniques for proper collections care. Registrars to the Rescue hopes to encourage a feeling of community and inter-institutional co-operation while also providing those interested with museum collections a networking opportunity.
  7. 7. Governing Body  5-7 member committee – odd number – size may depend on activity level  4 Congressional districts  Service of perhaps two year terms  Communication through Yahoo group
  8. 8. How to Volunteer  Application – To help us match you to projects that you would be interested in  Database  Benefits – Training – Networking  No Fees
  9. 9. How to Get Help  Application  Criteria – Merit of project (clearly defined, realistic goals) – Logistics (travel time, meals, housing) – Available help – Personal size (paid & unpaid) – Budget size  Committee member institutions
  10. 10. Once a Project is selected  Committee members meet with host museum (in advance of project date)  Determine list of supplies and skills need for project  Talk about getting sponsors or donations if needed (museum supplies but also food, housing etc.)
  11. 11. Future Endeavors  How many helping projects a year – AMA meeting (before, during, after) – Different locations  Publishing handouts, booklets, etc.  Workshops  Long distance training  Disaster response  Website
  12. 12. Anything else?
  13. 13. Part 2 Quick Collections Care Basics
  14. 14. Collections Care Basic Tenants  Do No Harm – Make it reversible – When in doubt wait & seek advice  Strive for consistency  Always have a paper trail – Document, Document, Document – Leave your initials, date, what you did, why you did it
  15. 15. Types of Collections  Artifact  Research  Education  Exhibit
  16. 16. Types of Collections  Artifact
  17. 17. Basic Steps  Accessioning  Cataloging  Cleaning  Marking / Tagging  Storing
  18. 18. Paperwork  Temporary receipt  Deed of gift  Accession forms  Tax forms
  19. 19. Accessioning  Basic information – Donor info – Description of collection as whole – Accession number (S-2009-45) – Sent / returned Deed of Gift
  20. 20. Cataloging  In depth history of object – Maker, date – Use, how it works – Connection to donor  Classify according to nomenclature  Description, measurements, markings – Based on your written descriptions can someone 50 years from now find that object?  Remarks – comments on cleaning, exhibiting, storage, numbering, cross reference, etc.
  21. 21. Cleaning  Do No Harm – Make it reversible – When in doubt wait & seek advice  Dusting – Soft rags – Natural hair brushes  Vacuuming – Protection screen – HEPA filter  Washing – Distilled water – GENTLE agitation if any at all – Lay flat to dry, no wringing or twisting
  22. 22. Marking  Make it reversible  Use pencil when you can  Consistent location on objects  Hang tags
  23. 23. Storing  Boxing  Hanging  Shelving - Not everything needs to be in a box  Creativity – Dealing with odd shapes – Maximizing your space  Naming consistency – Boxes – Shelves
  24. 24. Boxing
  25. 25. Hanging
  26. 26. Shelving
  27. 27. Shelving
  28. 28. Creativity
  29. 29. Creativity
  30. 30. Creativity
  31. 31. Hands On  Background on the Marked Tree Museum  Explain work areas  JUST DO IT!
  32. 32. Marked Tree Delta Area Museum • 1992 the Marked Tree Historical Society formed • 1993 the Marked Tree Delta Area Museum was envisioned and the Tri-City Area Cultural Council, Inc. formed
  33. 33. Marked Tree Delta Area Museum • May 1993 they held their first temporary public exhibit • 1994 first permanent exhibit opens at the library and they receive 501- C-3 status
  34. 34. Marked Tree Delta Area Museum • 1995 the contents of the Verser Hospital were donated to the museum and their second permanent exhibit opens • 1997 groundbreaking for the museum/library complex
  35. 35. Marked Tree Delta Area Museum • 1999 Grand Opening • To date the museum features – One quarter of a block at the center of town – One historical building – Five galleries – Staff of 1 and volunteer group of 15
  36. 36. What are we doing?  Explain work areas  JUST DO IT!
  37. 37. Thank You for Coming! Heather Marie Wells, Collections Assistant/Podcast Producer Shiloh Museum of Ozark History, Springdale, AR (479) 750-8165, hmwells@springdalear.gov Heather Bettinardi, Outreach Coordinator/Educator MacArthur Museum of Arkansas Military History, Little Rock, AR (501) 376-4602, hbettinardi@yahoo.com Tom Debo, Registrar The Ralph Foster Museum, Point Lookout, MO (417) 690-2602, debo@cofo.edu.

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