Doing Business with FEMA 2011 ASU SBTDC

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From Today's Presentation by the Federal Emergency Management Agency (FEMA) for our small businesses interested in contracting with FEMA due to recent regional disasters. As requested here is the powerpoint used by our presenter from FEMA

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  • Industry Days (Hosted by IL/Program Office): * events are determined by the Program Office and Contracting Officer * events will present specific acquisition and procurement requirements to vendors interested in doing business with FEMA, as well as provide an opportunity for questions and answers * events are synchronized with the release of the procurement requirement solicitationsVendor Outreach meetings/Sessions: not a substitute for sol/requirements * meetings/sessions 15-45 mins * highlights vendors’ products/services, strengths and benefits, describe how products/services meet the needs of FEMA * VPMS and VOSs include Industry Liaison, Program Office, Contracting Officer (CO), and the vendorNetworking: * opportunities to speak with vendors, state (county, city) entities with emergency response responsibilities, procurement groups, private entities and associations….get the word out about requirements & opportunities (Stafford act etc.)Vendor Profiles: * opportunities to speak with potential vendors, add to FEMA databases utilized to provide sources to various regions
  • Electronic catalog initiativesGSA Advantage (EDI architecture) allows vendors to upload product catalogs and reference texts for web accessGet listed via GSA Schedules Program ((order direct from contractor))Identify the appropriate “schedule”, respond to solicitation, negotiate, receive contract award Eligible agencies place awards. A complete list of schedules can be found in the library of the GSA website.You can always contact your regional contracting offices for opportunities under $25k
  • Doing Business with FEMA 2011 ASU SBTDC

    1. 1. 1<br />FEMA 101How to do Business with FEMAKhadijeh Abdullah, LBTT, Region VIMay 12, 2011<br />
    2. 2. 2<br /> FEMA’s Mission<br />“ FEMA’s mission is to support our citizens and first responders to ensure that as a nation we work <br />together to build, sustain, and improve our <br />capability to prepare for, protect against, <br />respond to, recover from, and <br />mitigate all hazards.”<br />
    3. 3. 3<br />FEMA Contracting Hierarchy<br />(Kimberly C. Brown)<br />
    4. 4. 4<br />Vendor Relations Programs<br />Key programs involved in vendor relations when doing business with FEMA<br /><ul><li> Industry Liaison Program (ILP)
    5. 5. Strategic Relationships
    6. 6. Information Provider
    7. 7. Connectivity with Program Offices</li></li></ul><li>5<br />Vendor Relations Programs<br />Key programs continued,<br /><ul><li> Local Business Transition Team (LBTT)
    8. 8. Deployable
    9. 9. Facilitates Transition of Requirements
    10. 10. Establishes Local Relationships
    11. 11. Small Business Program
    12. 12. Facilitates Maximum Socio-Economic Participation</li></li></ul><li>6<br />Business Outreach Activities<br /><ul><li> Industry Day Events
    13. 13. Vendor Outreach Meetings/Sessions
    14. 14. Networking
    15. 15. Vendor Profiles</li></li></ul><li>7<br />Vendor<br />Vendor<br />Vendor<br />Vendor<br />Vendor<br />How FEMA Locates Local Vendors<br />FEMAProgram Officecommunicates need or requirementto CO<br />State or Federal Agency <br />communicates <br />need or requirementto FEMA Program<br />Office<br />Method C<br />Method D<br />Method E<br />Method B<br />Method A<br />CO searchesCCR for vendor<br />CO seeksassistance from FEMA Small Business Analyst<br />CO posts Request for Proposals/Quotations on FedBizOpps<br />CO seeksassistance fromILP<br />Disaster CO may seekassistance fromILP/LBTT to supplement<br />market research<br />ILP searches CCR<br />& Dynamic Small Business Search, contacts Stakeholders <br />LBTT searches CCR<br />& Dynamic Small <br />Business Search,<br />contacts Stakeholders<br />Vendor submits<br />Proposal/Quotation<br />Small BusinessAnalyst searchesCCR & Dynamic Small Business Search<br />Stakeholders: Small Business Administration, Small Business Development Centers, Procurement Technical Assistance Centers, City Council, Economic Development Councils, Chambers of Commerce, minority organizations, and professional and trade groups<br />
    16. 16. 8<br /> Steps to Doing Business with FEMA<br />Vendors interested in doing business with FEMA should follow the steps below:<br />1. Register in the Central Contractor Registration (CCR) at www.ccr.gov. CCR is the primary registrant database for the Federal government. Contracting Officers at FEMA extract vendor profile information from CCR to indentify potential vendors. <br />2. Contact FEMA: <br />a. Industry Liaison Support Center<br />http://www.fema.gov/business/contractor.shtm<br />b. Small Businesses <br /> FEMA-SB@dhs.gov. <br />c. Debris Removal Businesses<br />https://asd.fema.gov/inter/nerr/home.htm<br />d. Housing Solution Businesses <br />https://asd.fema.gov/inter/hat<br />
    17. 17. 9<br />Vendors interested in doing business with FEMA continued,<br />3. Find Opportunities: The single point-of-entry to search, monitor, and retrieve Federal procurement opportunities over $25k is Federal Business Opportunities (FedBizOpps) at www.fbo.gov. <br />4. Submit a Proposal: A responsive, responsible submittal that offers an appropriate solution, technical requirements or staffing and meets other specialized requirements stated in the solicitation or RFQ.<br /> Steps to Doing Business with FEMA<br />
    18. 18. 10<br /> Additional Tips for Vendors<br /><ul><li>Promote your services in government-wide databases. FEMA uses the CCR database. Register with this database and FEMA will be able to locate your business. Identify your company as a disaster contractor. (www.ccr.gov)
    19. 19. Watch the Web. Federal and state agencies are placing more procurement opportunities on their web sites. FEMA posts its procurement opportunities on FedBizOpps. (www.fbo.gov)
    20. 20. For Small Businesses. Consult with your local SBA for assistance and specialized opportunities
    21. 21. Federal Procurement Data System (FPDS). Contact the companies who have been awarded contracts for subcontractor, supplier or teaming opportunities. (www.fpds.gov) </li></li></ul><li>11<br /> Additional Tips for Vendors<br /><ul><li>Get listed in electronic catalogs. GSA Advantage and other electronic commerce initiatives will let you list your product for government browsing.
    22. 22. Get listed on a schedule.GSA establishes long-term government-wide contracts that allow customers to acquire a vast array of supplies (products) and services directly from commercial suppliers.
    23. 23. Accept the government credit card. The government buys more than $5 Billion in goods and services annual with the purchase card. Many Contracting Officers prefer the purchase card to paperwork for purchases.
    24. 24. Teaming and partnering. If you are strong in one business area, but inexperienced in another, find a subcontractor or teaming partner who can fill in the areas where you’re weak. The Federal government encourages teaming. </li></li></ul><li>12<br /> Additional Tips for Vendors<br /><ul><li>Seek additional FEMA opportunities. Public Assistance Programs provide supplemental financial assistance to state, local and tribal governments, and certain private non-profit organizations for response and recovery activities.
    25. 25. Seek additional Federal opportunities. Other Federal agencies providing disaster assistance under their own authorities / funding independent of the Stafford Act.
    26. 26. Stay connected. Follow FEMA through Social Media outlets to keep abreast of potential opportunities. Sign up and monitor updates when available. </li></li></ul><li>13<br />Contact Information<br />Local Business Transition Team<br />Khadijeh Abdullah<br />Phone: (940) 898-5156<br />Email: khadijeh.abdullah1@dhs.gov<br />FEMA Region 6 Contracting Officer<br />Andrea T. Tubbs<br />Phone: (940) 898-5395<br />Email: AndreaT.Tubbs@dhs.gov<br />Industry Liaison Program Manager, HQ<br />Kimberly C. Brown<br />Phone: (202) 646-2902<br />Email: Kimberly.C.Brown@dhs.gov<br />Please send correspondence and inquiries to:<br />Industry Liaison Support Center<br />Phone: (202) 646-1895<br />Email: FEMA-Industry@dhs.gov<br />
    27. 27. 14<br />Questions<br />

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