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Democracy, Representation and Archives: Acquisition Policies in South African University Archives


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Presentation on proposed research on acquisition policies at university archival repositories in South Africa.

October 28, 2010. Presentation sponsored by Association of Hawaii Archivists; Hamilton Library, University of Hawaii—Manoa; University of Hawaii Museum Studies Certificate Program.

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Democracy, Representation and Archives: Acquisition Policies in South African University Archives

  1. 1. Democracy, Representation and Archives<br />Acquisition Policies in South African University Archives<br />Harrison W. Inefuku<br />October28, 2010<br />Honolulu, HI<br />
  2. 2. Overview of Presentation<br />Introduction<br />Overview of South African archives<br />Discussion of research<br />
  3. 3. Introduction<br />Student<br />Dual MAS/MLIS Program, University of British Columbia<br />Graduate Research Assistant<br />Digital Records Forensics<br />InterPARES 3 Project<br />University Institutional Repositories: Copyright and Long-Term Preservation<br />Where I Am<br />
  4. 4. Introduction<br />Alumni<br />University of the Pacific, BA/BFA (Stockton, CA)<br />Punahou School<br />Previous Work Experience<br />Belkin Art Gallery Archives (Vancouver, BC)<br />National Library of Medicine (Bethesda, MD)<br />University of the Pacific Archives and Special Collections<br />Punahou School Archives<br />Where I’ve Been<br />
  5. 5. Introduction<br />Archival Policies and Procedures<br />Electronic records management<br />Digital preservation<br />Diversity and Archives<br />Diversity in staffing<br />Diversity in users<br />Diversity in archival record<br />Research Interests<br />
  6. 6. Archives in South Africa<br />Apartheid Era (1962–1991)<br />Transition (1991–1994)<br />Democracy (1996–present)<br />
  7. 7. Brief Introduction to Apartheid<br />Afrikaans for “apartness”<br />Four Racial Groups<br />White<br />Black<br />Asian<br />Coloureds<br />Segregation<br />Homelands<br />“Independence”<br />Public Services<br />
  8. 8. Archives Act, 1962<br />Gave director of archives broad control over management of public records in all government agencies<br />Government records were to be transferred to the custody of the archives after 30 years<br />Later amended to 50 years<br />
  9. 9. Access During Apartheid<br />Obstacles to public access:<br />Time<br />Permission<br />Minister able to restrict access<br />Social inequality<br />
  10. 10. Apartheid’s Impact on Records<br />Acquisition policy aimed at capturing historical milestones<br />Acquisition Policies<br />Homelands Policies<br />Security<br />
  11. 11. Apartheid’s Impact on Records<br />Homelands in charge of maintaining its own archives<br />Lack of support from State Archives Service<br />Only one—Transkei—had an established archives service<br />Acquisition Policies<br />Homelands Policies<br />Security<br />
  12. 12. Apartheid’s Impact on Records<br />Persecution of anti-apartheid groups:<br />Destruction of records by security officers<br />Fear of creating records<br />Acquisition Policies<br />Homelands Policies<br />Security<br />
  13. 13. Transition and Records Destruction<br />Illegal destruction of government records to cover up human rights abuses<br />Truth and Reconciliation Commission<br />African National Congress<br />
  14. 14. ContemporaryArchival Legislation<br />Established the National Archives and Records Service of South Africa<br />“Total archives”<br />Recognition of need to fill gaps in the archival record<br />Cooperation between national archives and other archival organizations<br />Closed period reduced from 50 to 20 years<br />National Archives and Records Service of South Africa Act (1996)<br />Constitution (1996)<br />Promotion of Access to Information Act (2001)<br />
  15. 15. ContemporaryArchival Legislation<br />30 rights are guaranteed in the Constitution<br />Emphasis on equality<br />Includes Access to Information as a guaranteed right<br />Archives Act (1996)<br />Constitution (1996)<br />Promotion of Access to Information Act (2001)<br />
  16. 16. ContemporaryArchival Legislation<br />Fulfills the constitutional right of access to information<br />Scope includes both public and private records<br />Archives Act (1996)<br />Constitution (1996)<br />Promotion of Access to Information Act (2001)<br />
  17. 17. University Archives and Special Collections<br />Acquisition Policies<br />
  18. 18. Background<br />Postmodernism, Social History and Archives<br />Calls for a representative archival record<br />Documentation Strategy (Helen Samuels)<br />
  19. 19. Background<br />What role, if any, do South African university archives play in the filling of archival gaps?<br />Is the desire to fill archival gaps evident in the policies of South African university archives?<br />ZofiaSulej, “[South African university archives’] involvement in different community projects and contributions towards forming a new national history is still not often discussed in an open arena.”<br />
  20. 20. Methodology<br />Survey sent to university archives and special collections in South Africa<br />Analysis of acquisition policies (written and unwritten)<br />Site visits (February 2011)<br />
  21. 21. Research Questions<br />How do university archives and special collections contribute to the creation of a representative archival record?<br />Do university archives and special collections view the development of a representative archival record as important?<br />If university archives and special collections acquire materials beyond university records, how are areas of acquisition focus determined?<br />Who determines areas of acquisition? (Archivist, university librarian/dean, university’s academic strengths, external researchers/consultants, archives/special collections mandate)<br />How are areas of acquisition defined? (Geographical region, racial group, chronological period)<br />If university archives and special collections do not acquire materials beyond university records, why?<br />
  22. 22. Acknowledgements<br />Association of Hawaii Archivists, UHM Hamilton Library, UHM Graduate Certificate in Museum Studies<br />Maja Clark, Stu Dawrs<br />Supervisor: Dr. Lisa Nathan<br />Archival Adviser: Dr. Luciana Duranti<br />Consultaton/Advice: Jeanette Bastian, Graham Dominy, Terry Eastwood, Verne Harris, ShadrackKatuu, Victoria Lemieux, Francesca Marini, Laura Millar, Anne Thurston<br />Aidan Collier, Tracey Collier, Andrew Hill, KediboneLeubane, Samara Pillay, Ryan Schwartz, MarliVlok<br />
  23. 23. Thank you!<br />Harrison W. Inefuku<br /><br /><br />