Managing scope creep in IT projects

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  • VenkatMaganti
  • VenkatMaganti
  • VenkatMaganti
  • Venkat
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  • Ram
  • Ram
  • Ram
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  • Siva
  • Siva
  • Siva
  • Siva
  • Vidya
  • Vidya
  • Vidya
  • Sonia
  • Anusha
  • Himanshu
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  • Managing scope creep in IT projects

    1. 1. MANAGING SCOPE CREEP IN IT PROJECTS Presented By: GROUP 3 Anusha, Himanshu, Ramakrishnan, Siva, Sonia, Venkat and Vidya4/12/2012 1
    2. 2. Agenda for the presentation What is Scope Creep? Why does Scope Creep occur? What happens after Scope Creep? How can we remove or reduce the Scope Creep? Summary Questions? 2
    3. 3. WHAT IS SCOPE CREEP?4/12/2012 3
    4. 4. 4/12/2012 4
    5. 5. What is Scope Creep? DEFINE PROJECT SCOPE DEFINE SCOPE CREEP 5
    6. 6. Agenda for the presentation What is Scope Creep? Why does Scope Creep occur? What happens after Scope Creep? How can we remove or reduce the Scope Creep? Summary Questions? 6
    7. 7. WHY DOES SCOPE CREEP OCCUR ? Ziv’s Law: Specifications will never be fully understood4/12/2012 7
    8. 8. Why does Scope Creep occur ? REASONS  Poor Project Management Requirements  Lack of Change Control  Underestimating the Complexity of the Project  Gold plating.4/12/2012 8
    9. 9. Types of Scope Creep  Internal scope creep- project team decides to do more work than agreed.  External scope creep- caused by sponsors or other stakeholders4/12/2012 9
    10. 10. Agenda for the presentation What is Scope Creep? Why does Scope Creep occur? What happens after Scope Creep? How can we remove or reduce the Scope Creep? Summary Questions? 10
    11. 11. Langdon’s Lemma: software evolves more rapidly as it approaches chaotic regions WHAT HAPPENS AFTER SCOPE CREEP?4/12/2012 11
    12. 12. What Happens after scope creep ? - Missing deadlines - Increased maintenance costs - Deferred benefits and lowered return on investment - Additional expected loss (ex. project cancellation)4/12/2012 12
    13. 13. Standish Group Report -A minor Scope creep can easily result in a project from being successful to challenged. Year Success -As reported in 2009,44 % of 1994 16 % the projects were termed 2009 32 % as challenged.4/12/2012 13
    14. 14. Agenda for the presentation What is Scope Creep? Why does Scope Creep occur? What happens after Scope Creep? How can we remove or reduce the Scope Creep? Summary Questions? 14
    15. 15. Humphrey’s Law: the user will never know what they want until after the system is in production. HOW CAN WE REMOVE OR REDUCE SCOPE CREEP?4/12/2012 15
    16. 16. Scope Change Control Process4/12/2012 16
    17. 17. Scope Change Control Process4/12/2012 17
    18. 18. How can we remove or reduce the Scope Creep? Scope Change Management Plan  Define scope change  Submit and review scope change process  Documentation for the change process  Track change requests and their resolutions4/12/2012 18
    19. 19. Scope Change Control Process4/12/2012 19
    20. 20. Sample Change Request Form4/12/2012 20
    21. 21. How can we remove or reduce the Scope Creep? Everyday measures to avoid Scope Creep • Work Breakdown Structures (WBS) – A good WBS, if well written and reviewed, can determine just about every element of a project including items from initiation to testing to completion to delivery to market, as well as the project tasks that need to be completed. • Milestones – Create milestones within the project that can be reviewed when complete and compare the outcomes to your WBS. Don’t proceed if milestones aren’t clear or effective. • Critical Path – Use a critical path method to find acceptable levels of project goals and milestones as well as those that are not acceptable or above or below the critical line of the chart. • Scheduling – Stick with a good scheduling plan and review it often to address concerns. • Status Meetings – A project manager must schedule regular status meetings. • Communication – Use an effective communication plan that is accessible to everyone.4/12/2012 21
    22. 22. How can we remove or reduce the Scope Creep? How can we “LOVE” Scope Creep Document this in your contract • Have the client sign a contract • Neither too much nor too less details • Specify your limits for the project scope • Changes beyond the limit might cost extra Hourly Rate • Hourly Project +Scope Creep= more Billable hours • Do both per project and hourly depending upon the project Have them sign a completion document • Sign a “Completion Document” • All further work will be charged at hourly rate4/12/2012 22
    23. 23. How can we remove or reduce the Scope Creep? “It is not the strongest of the species that survives, nor the most intelligent that survives. It is the one that is the most adaptable to change.” - Charles Darwin Managing Scope Creep - the Agile Way4/12/2012 23
    24. 24. Managing Scope Creep - the Agile Way Scrum Sprint Life Cycle4/12/2012 24
    25. 25. Managing Scope Creep - the Agile Way4/12/2012 25
    26. 26. Agenda for the presentation What is Scope Creep? Why does Scope Creep occur? What happens after Scope Creep? How can we remove or reduce the Scope Creep? Summary Questions? 26
    27. 27. SUMMARY4/12/2012 27
    28. 28. Summary • What? What is Scope Creep? What are the after effects? • Why? Why does Scope Creep occur? • How? How can we manage Scope Creep?  Proper Change Management.  Everyday measures to avoid Scope Creep.  LOVE Scope Creep and make money.  Going Agile.4/12/2012 28
    29. 29. QUESTIONS AND ANSWERS4/12/2012 29
    30. 30. References GOOGLE WIKIPEDIA http://www.intellisoft.com.sg/Managing-Scope-Creep.html http://glossary.tenrox.com/Scope-Creep.htm http://www.projectmanagementquestions.com/1750/how-can-having-an- sme-on-your-project-alleviate-scope-creep http://www.projectperfect.com.au/info_scope_creep_mgmt.php http://www.projectsmart.co.uk/stop-scope-creep-running-away-with-your- project.html http://www.umsl.edu/~sauterv/analysis/6840_f03_papers/gurlen/ http://www.stonecrossingsolutions.com/blogs/lessons-learned/scope-creep http://www.freelancermagazine.com/scope-creep/ http://www.collegiateproject.com/articles/Managing%20Scope%20Creep.pdf http://www.epmbook.com/scope.htm4/12/2012 30

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