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Library Training


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Curriculum for library aides to complete

Published in: Education, Business

Library Training

  1. 1. Welcome to the Library! Now that you’re working in the library, we want you to be acquainted with where things are, how things work, and what you’ll be expected to do when you’re here.
  2. 2. First, let’s talk about some basic terms: Call number : this is the code on the outside spine of the book, used to file books. Bar code : this is the number used by the computer to identify an individual book. Textbooks, library books, videos, and reference books all have bar codes. Dewey Decimal : a system of numbers used to file non-fiction and reference books, and videos.
  3. 3. Layout Take a look around. The library is home to four kinds of books, videos, computers, a backpack check-in area, a print services area, the Career Center, the textbook room, intervention services, independent study services, and a circulation desk. Take some time and study the directory. Notice where signs are placed. You should be familiar with where things are so you can help the library staff and other students who may need assistance locating items.
  4. 4. Four Kinds of Books? What’s the Difference? In the library there are Fiction , Non-Fiction , Academy and Reference books Let’s start with Fiction. Fiction means it’s not a true story, like novels and short stores, or collections of stories. Fiction is located in two places in the library - on the paperback racks (the three spinning racks near the textbook room door) and along the southeast corner and south wall of the library. A paperback will have a PB in front of the call number. Also, some of the low bookcases in the center of the library hold story collections. These books will be marked SC before the call letters.
  5. 5. ALL Fiction is filed alphabetically by author’s last name. Here is how the call number might look for the Fiction book, Harry Potter by J.K. Rowling: PB FIC ROW THIS MEANS IT’S A PAPERBACK THIS MEANS IT’S FICTION THIS IS THE FIRST 3 LETTERS OF THE AUTHOR’S LAST NAME Here is how the call number might look for a collection of stories by Edgar Allen Poe: SC FIC POE THIS MEANS IT’S A COLLECTION OF STORIES The barcode for Fiction is a six-digit number starting with a “1”, like 115617.
  6. 6. Non-Fiction Non-fiction means it’s true, like biographies, autobiographies, and books you would use for research. Non-fiction books are located along the west and north walls of the library. Non-fiction is shelved by the Dewey decimal system, which is a way of assigning numbers by categories. The barcode for Non-fiction will be a six-digit number that starts with a “1.”
  7. 7. Dewey decimal system of categorizing books 0-90s How-To, Biographies (located in the center low bookcases) 100s Philosophy & Psychology 200s Religion 300s Social Sciences Education, Customs, Economics, Political Science 400s Language 500s Natural Sciences Astronomy, Chemistry, Physics, Mathematics 600s Technology/Applied Sciences Health/PE, Drug & Substance Abuse 700s The Arts 800s Literature & Rhetoric 900s Geography & History
  8. 8. Filing by Dewey Decimal System Non-fiction books will fall into different categories, and are assigned numbers. The numbers could be simple, like 398, or complicated, like 398.114. It’s important that they are filed in order. Here’s the rule to follow: 200 200.1 200.11 200.111 200.12 200.2 As you can see, between each decimal place, there may be more numbers. Between 200.11 and 200.12, there are 200.111, 200.112… 200.118, 200.119, and then 200.12.
  9. 9. ACADEMY BOOKS ACADEMY books are only available to students in the Literacy Enhancement classes. They are located along the north wall of the library, between the two classroom doors, and story collections and biographies are in the low bookcase that faces those doors. Fiction ACADEMY books are filed first, then non-fiction, according to the same rules as the main library. There are lots of empty shelves around these books because we order new ones often and need to leave room. ACADEMY books have colored stickers on the spine, and their barcode number is a six-digit number that begins with a “2,” like 217611.
  10. 10. Reference Reference books are books that may not be checked out of the library. They include dictionaries, encyclopedias, and other research materials. Reference books are located in the low bookcases in the center of the library. They are barcoded with a six-digit number starting with a “1,” and there is an R in front of the call number. A reference set of school textbooks will be located behind the print services area. These will be available to checkout for students in intervention, and may not leave the library.
  11. 11. Magazines <ul><li>Magazines are another kind of Reference book. They may not be removed from the library, but students are free to check them out for an hour. </li></ul><ul><li>Current Magazines are located in front of the backpack check-in. They are placed in protective covers for the week or month. </li></ul><ul><li>Many students need to research articles from past issues. The library’s Thomson-Gale Research Site will direct students to past magazine articles, called “periodicals.” We keep one year’s worth of past magazines. They are filed alphabetically in the low bookcase facing the south wall. These magazines are also considered Reference materials. They are not to leave the library, and under no circumstances are students to use these magazines to cut out pictures. They are welcome, however, to photocopy any pages they wish. </li></ul>
  12. 12. A Quick-Reference Chart Barcode is a six-digit number starting with a 1 Dewey decimal system, with an R in front of the call number Low bookcases in the center of the library Reference Barcode is a six-digit number starting with a 2 Fiction is first, then non-fiction North wall of library between the two classroom doors Academy Barcode is a six-digit number starting with a 1 Dewey decimal system - number first, then alphabetically by author’s last name West wall of library Non-Fiction Barcode is a six-digit number starting with 1, or PB for Paperback Alphabetically by author’s last name Paperbacks, southeast corner and south wall of the library Fiction Card Catalog How It’s Shelved Location Type of Book
  13. 13. VIDEOS AND TEXTBOOKS The only other materials you may be asked to put away are videos , audio books and textbooks . Videos and audio books are located in the back corner of the backpack check-in area. They are filed by Dewey decimal system. There will be a VT before the call number. General textbooks are located in the back room. They are put away on labeled shelves according to subject. Paperback novels that teachers use as texts will have the barcode number written on the side of the book (on the pages). They get put away in the textbook room, and occasionally a class will come in to check out sets of books. Sometimes, a student may request to check out a textbook in order to complete an assignment. Two copies of each textbook are located behind the print services area for library use only. They may be checked out for one hour, and they cannot leave the library.
  14. 14. Backpack Check-In and Print Services <ul><li>Before a student can use a computer, he must first check in his backpack and keep his ID for display at his terminal. He may take a notebook, pen or paper with him, but a backpack, gym bag or tote bag must be stored in the check-in area. Any student unwilling to comply with this request will be denied access to the computer. This rule applies AT ALL TIMES, including during class with teachers present, during brunch, lunch and after school. </li></ul><ul><li>Students may print their work, but there is a charge of 5c per page to print or copy. Pictures that are larger than half a sheet cost 10c per page. If you are assigned to the backpack area, you will be collecting print and photocopy money from students. There are cash tins to collect the money. </li></ul>
  15. 15. Now let’s take a brief pretest to see if you remember what you’ve just read. Click on the link below to enter Education Connection, our on-line quiz center. If you haven’t already done so, scroll down to CREATE STUDENT ACCOUNT. Fill in the necessary information (your invitation code is 36987412). Then, return to home (on the top scroll bar) and enter your name as follows: John_Smith. Log on to and click on “Education Connection.” Enter your user name and password. Click on OnLine Test Center. Scroll down to take Library Pretest 1, ID# 00008, teacher: hwolfe
  16. 16. DUTIES AND RESPONSIBILITIES <ul><li>When you come to the library each day, you will check on the assignment chart to see your duties for the day. Let’s talk about some of the things you will be expected to do in the library. </li></ul><ul><li>PEER TUTOR : You may be assigned to help as a peer tutor during Intervention services. </li></ul><ul><li>LIBRARY AIDE : You may be asked to keep a section of books straightened and clean; You may be helping students locate books, both on the computer or on the shelves. </li></ul><ul><li>CIRCULATION/BACKPACK : You may be working at the circulation desk or the backpack check-in area, which includes helping at print services. </li></ul><ul><li>CAREER CENTER : You may be creating displays on the bulletin boards or delivering materials to classrooms. </li></ul>
  17. 17. PEER TUTOR <ul><li>Every period, students will be coming to the Intervention Services area of the library. Some are required to attend, others are attending voluntarily. </li></ul><ul><li>Students who are required to attend Intervention must sign in, locate their materials, and go to a designated area to work.* An Intervention teacher will be circulating to help, and may ask you to work with a group of students on the computer or with an assignment. </li></ul><ul><li>Students coming voluntarily must sign in and indicate their purpose. They may wish to access materials or work on a computer, in which case they will need to check in their backpack. These students will be more independent, but will still require supervision and assistance. Only five to ten voluntary slots are available each period. </li></ul>
  18. 18. LIBRARY AIDE You will be responsible for a certain group of shelves in the library, as well as one table of computers. Being in charge of that section means: • Returning books scattered around the library to carts and shelves • Making sure the books on the shelves in your section are in order • Dusting the books and checking for trash, tears, markings, etc. • Checking your assigned computer table for trash and making sure the equipment stays in good condition
  19. 19. Help students locate books . Many of our students do not know how to locate books in the library. It is your job to help students in the following ways: • Help them look up books on the computer • Help them locate books on the shelves Let’s start with the computer…
  20. 20. Looking Up Books on the Computer There are two ways to use the computer to find books. THE FIRST WAY: Students who need to search for a book, or who want to know if a book is checked out, may use our Spectrum Catalog on the computer. Here’s how: Log on to the computer. Click on the “Items for Teacher” or “Items for Student” icon. Find the “Patron’s Catalog” icon. (It looks like a 5 in a rainbow-colored circle). Double click on this icon. From this website, students can enter a key word, title, author or subject and click SEARCH to find a list of what is available in the library.
  21. 21. How do I know if the book I want is available or checked out? Once a student has located the title of the book he wants from the “Materials Found” page, he may click on the “Details” icon at the bottom. This will show him the card image , which gives a summary of the book. Behind the card image is another tab that says copies. If he clicks on copies it will tell how many copies the library has, the call number and whether or not the book is “in” or “out.” Now you try it. Go to the next slide and complete the assignment. You may want to keep this presentation open if you need to refer to the directions.
  22. 22. <ul><li>Look up the book Zap by Paul Fleischman. </li></ul><ul><li>On your assignment sheet, enter the call number of this book. </li></ul><ul><li>How many copies does the library have? </li></ul><ul><li>Is it checked in or out? </li></ul><ul><li>Pretend a student wants to find books about microbiology. </li></ul><ul><li>On your assignment sheet, write down the number of books the library has on microbiology. </li></ul><ul><li>Write down two of these book titles. </li></ul><ul><li>How many of these books are checked in? </li></ul>
  23. 23. Looking Up Books on the Computer The Second Way - Academy books are not listed on the main catalog, but if Literacy students want to look up books, they can. The Academy Book Search is accessible through the Northview Website Homepage at: Students should click on “Education Connection.” If they haven’t created an account, they may do so at this screen. Otherwise, they can log in and search for summaries of books. (Directions on how to use this website are included, and Academy students will also receive a tutorial presentation). You may want to give this a try, too. Unfortunately, at this time only the computer at the circulation desk will tell them if the book is checked out or not.
  24. 24. Help Students Locate Books on the Shelves Now that students know if we have a book or not, they need to find it on the shelves. Part of your job will be to help them use the call numbers to locate books. Remember, Fiction books are shelved alphabetically by author’s last name. So the call number for Harry Potter and the Sorcerer’s Stone by J.K. Rowling would say FIC ROW . That means it’s a Fiction book, and should be filed under ROW. Non-fiction books are filed by Dewey decimal number, then by author’s last name. So the call number for Creative Color by Faber Birren would be (752 BIR) and would come before the call number for Color: A Complete Guide by Ralph Fabri (752 FAB) because B comes before F.
  25. 25. CIRCULATION & BACKPACK <ul><li>Part of your job will require you to check out books at the circulation desk. You will be given training on the desk procedures after this tutorial, but here are some basic things to remember: </li></ul><ul><li>Students MUST have an ID to check out any materials. Just knowing their ID number is not good enough. An ID with a picture prevents someone from checking out books in another student’s name, and subjecting that other student to possible fines. </li></ul><ul><li>Textbooks are checked out exactly the same way as library books, but students checking out novels for English classes may not check out a new novel unless their last novel has been returned. </li></ul><ul><li>There are two sets of textbooks that are to be treated as Reference for use in the library ONLY in case a student forgot his book and needs to do an assignment. These textbooks are to be checked out as LIBRARY USE ONLY and must be returned before the student leaves the library. If the book is not returned, the student will be subject to a replacement fine for that book. </li></ul><ul><li>Other materials to check out include disk drives, iPods and other listening devices for audiobooks. These may be checked out for the hour, and if they are not returned, the student will be subject to a replacement fine for that item. </li></ul><ul><li>When students wish to use a computer, they must check in their backpack. Find an empty spot on the shelves and give the student a corresponding number in exchange for their backpack. When the number is returned, they may have their bag. </li></ul>
  26. 26. Keeping up the bulletin boards The Career Center will be posting new information on a regular basis, such as scholarship and college information, job listings, and announcements. You may be asked to create and hang displays once a week or more.
  27. 27. TIME FOR ANOTHER QUIZ! Now you’ll take another quiz to see if you remember everything you just read. Go back to the Northview Home Page at Click on Education Connection, log on, and go to “Take a Test.” You will be taking test #00009.
  28. 28. CONGRATULATIONS! You’ve made it through the first part of your training. There are still a few things to learn. • Library Rules • How to check out books and textbooks. • How to record and keep up the magazines.
  29. 29. LIBRARY RULES <ul><li>There are no food or drinks allowed in the library. Students should throw away their food outside. </li></ul><ul><li>Students are not to be using cell phones. </li></ul><ul><li>Students are not to be playing games on the Internet or visiting on-line chat rooms. They should also not be checking e-mails. </li></ul><ul><li>Noise should be kept to a minimum. </li></ul><ul><li>Students coming from another class to use the library must have a pass from their teacher and need to sign in. </li></ul>
  30. 30. Now you’re ready to be trained on how to check out books and record and keep track of the magazines. Please see Mrs. Wolfe or Ms. Johnson now to see the results of your quizzes and to finish your training. Thanks!