Formal Writing 1

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How to write formal emails or letters

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Formal Writing 1

  1. 1. Writing I 2NI
  2. 2. Formal e-mails How do we write a formal e-mail? <ul><li>Greeting </li></ul><ul><li>1st paragraph. Reason for writing the letter: complaining, giving your opinion, applying for a job / course, … </li></ul><ul><li>2nd par. Give and ask for information. </li></ul><ul><li>3rd par. Give and ask for further information. </li></ul><ul><li>Closing expressions </li></ul><ul><li>Final line </li></ul><ul><li>Name </li></ul>
  3. 3. Formal e-mails Complete the following useful expressions. <ul><li>Greeting and 1st paragraph </li></ul><ul><li>D_ _ _ Sir / M_ _ _ _ _ </li></ul><ul><li>D_ _ _ M_ Smith _ </li></ul><ul><li>I am writing _ _ reply _ _ an advertisement _ _ _ summer positions, w_ _ _ _ appeared _ _ The Times _ _ 21st February. / _ _ your website. </li></ul><ul><li>I am writing to complain a_ _ _ _ … / I am not a_ a_ _ happy w_ _ _ … </li></ul>
  4. 4. Formal e-mails Complete the following useful expressions. <ul><li>Greeting and 1st paragraph </li></ul><ul><li>D ear Sir / M adam, </li></ul><ul><li>D ear M r/s Smith , </li></ul><ul><li>I am writing in reply to an advertisement for summer positions, w hich appeared in The Times on 21st February. / on your website. </li></ul><ul><li>I am writing to complain a bout … / I am not a t a ll happy w ith … </li></ul>
  5. 5. Formal e-mails Complete the following useful expressions. <ul><li>2nd and 3rd paragraphs </li></ul><ul><li>I am an e_ _ _ _ _ _ _ _ _ _ and q_ _ _ _ _ _ _ _ guide and … </li></ul><ul><li>I am curr_ _ _ _ _ doing /studying/ working … </li></ul><ul><li>Your ad_ _ _ _ _ _ _ _ _ _ _ states that … </li></ul><ul><li>I w_ _ _ _ be gr_ _ _ _ _ _ if you could … / I </li></ul><ul><li>w_ _ _ _ r if you could … </li></ul><ul><li>Let me k_ _ _ if you … / Please do not </li></ul><ul><li>he _ _ _ _ _ _ to … / I en_ _ _ _ _ …. </li></ul>
  6. 6. Formal e-mails Complete the following useful expressions. <ul><li>2nd and 3rd paragraphs </li></ul><ul><li>I am an e xperienced and q ualified guide and … </li></ul><ul><li>I am cur rently doing /studying/ working … </li></ul><ul><li>Your ad vertisement states that … </li></ul><ul><li>I w ould be gr ateful if you could … / I </li></ul><ul><li>w onde r if you could … </li></ul><ul><li>Let me k now if you … / Please do not </li></ul><ul><li>he sitate to … / I en close …. </li></ul>
  7. 7. Formal e-mails Complete the following useful expressions. <ul><li>Closing </li></ul><ul><li>I look f_ _ _ _ _ _ to h_ _ _ _ _ _ f_ _ _ you soon. </li></ul><ul><li>Final line </li></ul><ul><li>Yours _ _ _ _ _ _ _ _ _, </li></ul><ul><li>(when you use Dear Sir / Madam,) </li></ul><ul><li>Yours _ _ _ _ _ _ _ _ _, </li></ul><ul><li>(when you use Dear Mr/Ms Smith,) </li></ul>
  8. 8. Formal e-mails Complete the following useful expressions. <ul><li>Closing </li></ul><ul><li>I look f orward to h earing f rom you soon. </li></ul><ul><li>Final line </li></ul><ul><li>Yours … faithfully , </li></ul><ul><li>(when you use Dear Sir / Madam,) </li></ul><ul><li>Yours … sincerely , </li></ul><ul><li>(when you use Dear Mr/Ms Smith,) </li></ul>
  9. 9. Match formal words on the left to their informal counterparts on the right. <ul><li>inform </li></ul><ul><li>approximately </li></ul><ul><li>ensure </li></ul><ul><li>concerning </li></ul><ul><li>enquire </li></ul><ul><li>require </li></ul><ul><li>request </li></ul><ul><li>reply </li></ul><ul><li>purchase </li></ul><ul><li>about </li></ul><ul><li>need </li></ul><ul><li>buy </li></ul><ul><li>about </li></ul><ul><li>tell </li></ul><ul><li>ask about </li></ul><ul><li>answer </li></ul><ul><li>ask for </li></ul><ul><li>make sure </li></ul>

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