Open data layers to helsinki city’s case management

465 views

Published on

Presentation of Open Data Layers to Helsinki City’s Case Management Solution (AHJO) by Jouni Seppälä from Tieto Corporation at OKFestival 2012 okfestival.org in Helsinki, Finland.

0 Comments
1 Like
Statistics
Notes
  • Be the first to comment

No Downloads
Views
Total views
465
On SlideShare
0
From Embeds
0
Number of Embeds
3
Actions
Shares
0
Downloads
0
Comments
0
Likes
1
Embeds 0
No embeds

No notes for slide
  • 7
  • AHJO-information solution enables third-party access to approved documents generated in the decision-making process. Agendas and minutes of the meetings as well as the attached material is packed as Zip-files to public servers.
  • AHJO-information solution enables third-party access to approved documents generated in the decision-making process. Agendas and minutes of the meetings as well as the attached material is packed as Zip-files to public servers.
  • Open data layers to helsinki city’s case management

    1. 1. Company confidential Open Data Layers to Helsinki City’s Case Management Solution (AHJO)© 2012 Tieto Corporation Jouni Seppälä Business Development Manager Tieto, Public jouni.seppala@tieto.com
    2. 2. Company confidentialMaterial• http://www.hri.fi/fi/ajankohtaista /helsingin-paatosasiakirjojen- avaaminen-kehittajille/2 © 2012 Tieto Corporation 2012-09-17
    3. 3. Company confidentialCity of Helsinki – some facts• Population 588 549 (2010/2011)• The city produces full range of basic services related to helthcare, social welfare and education and is responsible for the construction of municipal utilities and maintenance of City infrastructure• Helsinki Group concists of 30 departments, 6 public utilities and 129 subsidiaries as well as foundations and affiliate companies.• Number of employees is nearly 40 000 who are working in 4 000 locations throughout the city.• Helsinki is a bilingual city.3 © 2012 Tieto Corporation 2012-09-17
    4. 4. Company confidentialAbout decision making in Helsinki• The highest decision making authority is the City Council• Part of decision making is transferred to the City Board, Mayor, deputy mayors, committees and boards and office holders.• During 2010 there were 550 council body meetings with 9000 decision-related issues. 13 000 decisions were made by office holders and about 100 000 documents were stored into centralised repository• Issues (cases) are mainly public, but in small extent also non public (based on law) In practice all decisions since 5.7.2011 are prepared and processed with help of Ahjo.4 © 2012 Tieto Corporation 2012-09-17
    5. 5. AHJO subsystems Company confidential DOCUMENT CASE PROCESSING PRODUCTION RECORDS MANAGEMENT MEETING PROCEDURE DOCUMENT MANAGEMENT COUNCIL MEETINGS Ahjo is a complex system comprising several information systems7 © 2012 Tieto Corporation
    6. 6. Company confidentialOpen Ahjo solution Target: •enable third-party access to approved documents (agendas, minutes, attachments) generated in the decision-making process Principles •Phased progress (first phase going on) •Simple solution - first zip files •Learning and experience collection Status •First XML schemas and structures created • Standards? • Feedback is needed •Technical environments not fully up and running8 © 2012 Tieto Corporation 2012-09-14
    7. 7. Company confidentialDocument processing in Ahjo XML-formatsStructured documents are created in ownsolution html-formats pdf-formats9 © 2012 Tieto Corporation 2012-09-14
    8. 8. Company confidentialThe Document Production Application © 2012 Tieto CorporationCity of Helsinki Economic and Planning Centre 15.2.2012 10
    9. 9. Open Ahjo solution generates Company confidentialdocuments to third-party use• Packed ZIP-files on public server contain following documents and formats • Agendas and minutes of the meetings • Xml-format • Pdf-format • Html-format • Individual proposals on agendas/minutes • Pdf-format • Html-format • Attachements • Pdf-format• ZIP-file is e.g. format: Liv 2012-07-06 LILK 7 El.zip (office, decision date, decision maker,meeting number, document type)11 © 2012 Tieto Corporation 2012-09-14
    10. 10. Company confidentialOpen Ahjo solution Ahjo Helsinki 3rd Party Read zip-file Transfer zip-file 3rd Party Applications Create zip-file12 © 2012 Tieto Corporation 2012-09-14
    11. 11. Esitysten- ja päätösten kuvailutietoja xml-rakenteessa • <Pikapaatos PikapaatosId="String">String</Pikapaatos>• <KuvailutiedotOpenDocument> • <Seuraavakokouspvm>String</Seuraavakokouspvm>• <Otsikko>text</Otsikko> • <Kokouspaiva>1967-08-13</Kokouspaiva>• <Dnro> • <PaatosTaso>String</PaatosTaso> <DnroLyhyt>String</DnroLyhyt> • <Kvsto>String</Kvsto>• <DnroTmuoto>String</DnroTmuoto> • <KvstoKokouspaiva>String</KvstoKokouspaiva> <DnroJuoksevaNumero>String</DnroJuoksevaNumero> • <VHPoytakirjanosa>String</VHPoytakirjanosa> <PoytakirjahyvaksyttyTarkastettu>String</PoytakirjahyvaksyttyTarkastettu>• <DnroVuosi>String</DnroVuosi> • <Arkistointipaiva>String</Arkistointipaiva>• </Dnro> • <Suljettupaiva>String</Suljettupaiva>• <Viite>1967-08-13</Viite> • <Maaraaika>String</Maaraaika>• • <Poistopaiva>String</Poistopaiva> <Tehtavaluokka>String</Tehtavaluokka> • <Laadittupaiva>String</Laadittupaiva>• <AsiakirjallinenTieto>String</AsiakirjallinenTieto> • <Kumottupaiva>String</Kumottupaiva>• <AsiakirjaTyyppi>String</AsiakirjaTyyppi> • <VoimassaoloaikaAlkaa>String</VoimassaoloaikaAlkaa>• <JulkisuusLuokka <VoimassaoloaikaPaattyy>String</VoimassaoloaikaPaattyy> <JulkisuusLuokkaId="String">String</JulkisuusLuokka> • <Julkaisupaiva>String</Julkaisupaiva>• • <Internetiin>1967-08-13</Internetiin> <Kieli KieliId="String">String</Kieli> • <JulkaisuPoistoaika>String</JulkaisuPoistoaika>• <Paattaja PaattajaId="String">String</Paattaja> <SailytysajanLaskentaperuste>String</SailytysajanLaskentaperuste>• <Toimiala ToimialaId="String">String</Toimiala> <SailytysajanPaattymisajankohta>String</SailytysajanPaattymisajankohta >• <Virasto VirastoId="String">String</Virasto> • <SailytysajanPituus>String</SailytysajanPituus> • <SailytysajanPeruste>String</SailytysajanPeruste>• <Osasto OsastoId="String">String</Osasto> • <Vuosi>String</Vuosi>• <Esittelija EsittelijaId="String">String</Esittelija> • <JarjestysNumero>String</JarjestysNumero>• <Valmistelija ValmistelijaId="String">String</Valmistelija> • <OttoharkintaaKaytetty>String</OttoharkintaaKaytetty>• <Viranhaltija ViranhaltijaId="String">String</Viranhaltija> • <Astu>String</Astu> <AsiakirjanTyyppiTunniste>String</AsiakirjanTyyppiTunniste>• <Asiantila>String</Asiantila> • <AHJOTunnus1>String</AHJOTunnus1>• <Asiakirjantila>String</Asiakirjantila> • <AHJOTunnus2>String</AHJOTunnus2>• <Henkilotietoja>text</Henkilotietoja> • <Astujulkaisu2vrakenne>String</Astujulkaisu2vrakenne>• <Lisatieto>String</Lisatieto> <Astujulkaisu2vpoistopaiva>String</Astujulkaisu2vpoistopaiva> • <Kayttotarkoitus>String</Kayttotarkoitus>• <EsityslistanAsianumero>text</EsityslistanAsianumero> • <MIMETyyppi>String</MIMETyyppi>• <X-kordinaatti>text</X-kordinaatti> •</KuvailutiedotOpenDocument>• <Y-kordinaatti>text</Y-kordinaatti>• <Tietojarjestelmarekisteri>String</Tietojarjestelmarekisteri>• <Asiasanat>String</Asiasanat>• <Asiasanat>String</Asiasanat>• <Asiasanat>String</Asiasanat>• <Asiasanat>String</Asiasanat>• <Asiasanat>String</Asiasanat>• <KokousTunniste>String</KokousTunniste>• <Pykala>String</Pykala>• <Paatospaiva>String</Paatospaiva>•
    12. 12. Company confidentialMinutes/agendas description information in xml-structure <DescriptionInformationOpenDocument> <NextMeetingDate>String</NextMeetingDate> <Header>text</Header> <Dnro> <MeetingDate>1967-08-13</MeetingDate> <DnroShort>String</DnroShort> <DecisionLevel>String</DecisionLevel> <Kvsto>String</Kvsto> <DnroTformat>String</DnroTformat> <KvstoMeetingDate>String</KvstoMeetingDate> <DnroRunningNumber>String</DnroRunningNumber> <VHMinutes_of_the_meetingnosa>String</VHMinutes_of_the_m <DnroYear>String</DnroYear> </Dnro> eetingnosa> <Reference>1967-08-13</Reference> <Minutes_of_the_meeting_ApprovedChecked>String</Minutes_ <TaskClass>String</TaskClass> of_the_meeting_ApprovedChecked> <DocumentaryData>String</DocumentaryData> <ArchivingDate>String</ArchivingDate> <DocumentType>String</DocumentType> <ClosingDate>String</ClosingDate> <PublicityClass <DueDate>String</DueDate> <PublicityClassId="String">String</PublicityClass> <ExpirationDate>String</ExpirationDate> <Languagy LanguaguId="String">String</Language> <PreparationDate>String</PreparationDate> <Decision-maker Decision- <AbolishedDate>String</AbolishedDate> makerId="String">String</Decision-maker> <Business <Period_of_validityAlkaa>String</Period_of_validityAlkaa> BusinessId="String">String</Business> <Office <Period_of_validity_ends>String</Period_of_validity_ends> OfficeId="String">String</Office> <Department <PublishingDate>String</PublishingDate> <To_Internet>1967- DepartmentId="String">String</Department> <Presenter 08-13</To_Internet> PresenterId="String">String</Presenter> <Preparer <PublishingRemovalDate>String</PublishingRemovalDate> PreparerId="String">String</Preparer> <OfficeHolder <CountingPrinciple_of_curingPeriod>String</CountingPrinciple_ OfficeHolderId="String">String</OfficeHolder> of_curingPeriod> <Status_of_the_case>String</Status_of_the_case> <EndDate_of_curingPeriod>String</EndDate_of_curingPeriod> <Status_of_the_document>String</Status_of_the_docum <Lenght_of__the_curingPeriod>String</Lenght_of__the_curingP ent> <Personal_data>text</Personal_data> eriod> <Additional_data>String</Additional_data> <Principle_of__the_curingPeriod>String</Principle_of__the_curi <ArticleNumber_of_the_agenda>text</ArticleNumber_of_ ngPeriod> <Year>String</Year> the_agenda> <X-coordinates>text</X-coordinates> <Y- <SerialNumber>String</SerialNumber> coordinates>text</Y-coordinates> <DiscretionUsed>String</DiscretionUsed> <Astu>String</Astu> <Data_system_index>String</Data_system_index> <DocumentTypeIdentifier>String</DocumentTypeIdentifier> <Index_termt>String</Index_termt> <AHJOIdentifier1>String</AHJOIdentifier1> <MeetingTunniste>String</MeetingTunniste> <AHJOIdentifier2>String</AHJOIdentifier2> <Article>String</Article> <PublicationStucture>String</PublicationStucture> <Decision_Date>String</Decision_Date> <Astujulkaisu2vExpirationDate>String</Astujulkaisu2vExpiration Date> <Purpose_of_the_use>String</Purpose_of_the_use>14 © 2012 Tieto Corporation <MIMEType>String</MIMEType> 2012-09-14 •
    13. 13. Company confidentialWhat can you do?• Sky is limit?• For example • Website that lets citizens search, visualize and comment on meeting minutes of interest, such as city planning, children’s day care, public health and energy.15 © 2012 Tieto Corporation 2012-09-17
    14. 14. Company confidentialNext steps• Testing of open Ahjo solution • Feedback • Open Ahjo as a part of bigger desicion making process/solution • Development of material (contents, shemas etc) • Instructions to developers• Open more material• Programming interfaces16 © 2012 Tieto Corporation 2012-09-17
    15. 15. Company confidential© 2012 Tieto Corporation Jouni Seppälä Business Development Manager Tieto, Public jouni.seppala@tieto.com

    ×