SharePoint4Gov Symposium - Section 508 and Data Entry in SharePoint
508 COMPLIANCE, AND DATACOLLECTION IN SHAREPOINTLiam ClearySolution Architect | SharePoint MVP
ABOUT ME> I dream about SharePoint> I am a Geek – I am a techy guy> Sometimes my wife says “it is good to me married to a geek”, wondering at what point my name changed from Liam to Geek?> Solution Architect @ SusQtech, Operations> SharePoint MVP since 2007> Working with SharePoint since 2002> Worked on all kinds of projects • Internet • Intranet • Extranet> Involved in Architecture, Deployment, Customization and Development of SharePoint
“THE POWER OF THE WEB IS IN ITSUNIVERSALITY. ACCESS BYEVERYONE REGARDLESS OFDISABILITY IS AN ESSENTIALASPECT.”Tim Berners-LeeFounder of the World Wide Web | Director of W3C
AGENDA> What is Web Accessibility?> Web Standards> Accessible Standards> Accessible Technology> Accessibility Problems in SharePoint 2010> How to make SharePoint Accessible> Data Entry and SharePoint> Implementing Data Entry in SharePoint> Accessibility Implications for Data Entry> Is it really worth it?
WHAT IS WEB ACCESSIBILITY?> Site accessibility is a measure of how effective all people, including those with disabilities, are able to access and use web pages> Users may have: • Learning Difficulties • Language fluency problems • Hearing impairment • Vision restrictions • Dexterity restrictions • Work area restrictions • Limited to mobile access • General disabilities from age> Assistive Devices • Screen Readers Magnifiers, Closed Captioning & Transcripts, Voice Recognition, Eye Tricking or even modified keyboards
WEB STANDARDS> Correct Markup • Structure> Document Type • HTML 4.01 • XHTML 1.0/1.1> Document Level • Transitional • Strict • Frameset> Quirks Mode • Backwards Compatibility with Browsers
ACCESSIBILITY STANDARDS> Other industries have them • Construction> Way to guarantee “global” use • Any OS • Any Browser • Any Device> Standards • WCAG 1.0/2.0 • WAI:ARIA • Section 508 • Mandate Federal Government • General Country Specific> Accessibility Levels
ACCESSIBLE TECHNOLOGY> Use of Assistive Technologies • Can be used to translate information to the user • Elements need to have text equivalents • Images, multimedia, sounds • Tables, frames • Scripts, applets, objects • Color • Style Sheets • Forms> Example would be this picture • Sighted user would see picture • Blind or Partially sighted would hear screen reader say “image100.jpg”
ACCESSIBILITY IN SHAREPOINT 2010> Standards Based> Well-formed XHTML 1.0 Strict • Lower-case tags • Self-closing elements • Attribute values wrapped in quotes • In-line elements wrapped in block elements • Doctypes • WCAG 2.0 Level AA • Microsoft Statement for SharePoint – excludes custom development • Level A (Priority 1): SharePoint Foundation Administration and Configuration (Settings) • Level AA (Priority 2): All Default Content Pages • WAI:ARIA • SharePoint 2010 Supports> Implemented in SharePoint Foundation 2010 • Except for • Central Administration • Settings UI
HOW TO MAKE SHAREPOINT ACCESSIBLE> Master Pages • Images proper Alternative Text • Logical Structure, Tags and Landmarks • Links in Footer specifically for Assistive Technology • Adaptive layout (utilize EM or % sizing) not pixels • Table-less design, use DIV design> Custom CSS > Contrast Ratio for Colors> Templates> Web Part Control Adapters • Intercept rendered HTML, selectively alter> Page Control Adapters • Intercept rendered HTML, selectively alter> Regex Replacement Code> Modify Compat.browser> 3rd Party Vendor
DATA ENTRY AND SHAREPOINT> List Form Web Part • ListFieldIterator Control> Data Form Web Part> Data View Web Part> Custom SharePoint Designer> InfoPath Form> Custom Code> 3rd Party Product
WHAT MAKES DATA ENTRY COMPLICATED?> Type of data you wish to capture • Files, List Data or Both> Security implications • Anonymous read and write> Audience for the Form • Unknown – Anonymous • Known – Logged In> Why does it matter? • Known = Easy • Browser, OS, Machine • Target approach to Audience • Unknown = Complicated • No standard> Implementation of Web Accessibility Standards into out of the box approaches is complicated> 99% time involves custom code or solution
OTHER OPTIONS> 3rd Party Solutions are available • Most web part vendors complete Voluntary Product Accessibility Template (VPAT) • SharePoint 2010 • http://download.microsoft.com/download/A/E/C/AEC9B9BD-EAEF-4724-95B2- 6CFAB3A0C184/Microsoft_Office_SharePoint_Foundation_2010_Service_Pack_1_VPAT.docx • http://download.microsoft.com/download/A/E/C/AEC9B9BD-EAEF-4724-95B2- 6CFAB3A0C184/Microsoft_SharePoint_Server_2010_Service_Pack_1_VPAT.docx • http://download.microsoft.com/download/2/C/B/2CB51FB9-EF38-4E2A-8ED1- E4E6B897103F/MicrosoftSharePointServer2010-VPAT.docx • http://download.microsoft.com/download/2/C/B/2CB51FB9-EF38-4E2A-8ED1- E4E6B897103F/MicrosoftSharePointFoundation2010-VPAT.docx • SharePoint 2007 • http://download.microsoft.com/download/c/2/3/c23bc250-5f80-4d0c-a29d- 877355ff91e8/Windows%20SharePoint%20Services%203%20VPAT.doc • Check the vendor has one> Web Parts are only half the battle • Full solutions are available such as HiSoftware> Custom controls for ASP.NET and SharePoint • Such as Telerik, DevExpress etc.
IS IT REALLY WORTH IT?> Yes> Always worth it> Can be very expensive though • Lots of Effort • 3rd Party Products maybe needed • Custom Code will be needed • Designer will be needed for the UI elements> “The issue in Web accessibility is the fact that blind and visually-impaired people need the single biggest boost to achieve equivalence, since the real-world Web is a visual medium.”
TAKEAWAYS> Accessibility is Important • SharePoint does support some standards> Accessibility is not just about standards but about “everyone gaining easy access, device and browser independent”> Harness native support then customize for more complicated items • Code will always work – time consuming and can be expensive • 3rd Party product will work, support from Vendor but may not support all standards> Data Entry is the next big thing for SharePoint • Waiting since early versions of SharePoint • Business Connectivity Services (BCS) Read / Write brings greater capabilities • SharePoint designer great tool for web based forms – limitations • InfoPath works well, underused technology • Custom code should be last option based on requirement> Use out of the box first • Content Types • Lists • Business Connectivity Services (BCS)> Remember the Mobile Experience