ROCKHURST HIGH SCHOOLCOLLEGE PLACEMENT OFFICE –SENIORCOLLEGEAPPLICATIONMANUAL2011-2012
Table of ContentsA. Senior College Planning Calendar……………………………….2B. Due Dates for Transcript Requests ……………………………..3C. High School Senior College Search Timeline of Activities ……...4D. Standardized Tests (ACT &/or SAT) …………………………...5-8E. Preparing For the College Application …………………………..9-13F. Preparing For a College Campus Visit …………………………..14-16G. Naviance Instructions to Request Transcripts from the CPO……17-19H. Writing the College Essay ……………………………………….19I. College Costs ……………………………………………………20J. Applying to a Military Academy …………………………………22K. NCAA- Student Athletes & Clearinghouse …………………… 23-24L. Simplified Flow-Chart of CPO & Senior Student Processes …….25
1THE HIGH SCHOOL SENIORGUIDE TO COLLEGE PLACEMENTROCKHURST HIGH SCHOOLCollege Placement Office (aka CPO)2011-2012 EditionFola OkedijiDirector, College Placement OfficeFola@rockhursths.eduStudents with last name (O-Z)Rich SullivanAssist. Director, College Placement OfficeRsulliva@rockhursths.eduStudents with last name (A-G)Jay ColemanCollege CounselorJColeman@rockhursths.eduStudents with last name (H-N)Lyn RixsonAdministrative Assistant, College PlacementLrixson@rockhursths.eduSchool CEEB Code: 261685Office Phone: 816-363-2036, ext 524
2 | P a g eCOLLEGE PLANNING CALENDARSun, Aug 21 Senior College Application Kick‐Off A review of the college application process, 12PM – 5:30 PM CPO and college/university specific procedures, college deadlines and the new online transcript request process that will be required of students in the coming application year. Times will be assigned.Mon, Aug 22 Senior College Meeting Sign‐Up Begins Sign‐up to meet with your assigned college counselor 7:30 – 3:00 PM All prior college planning assignments must be complete before signing‐up to see counselor. Sept – November College Visits Visits announced on PA announcements every morning. Schedule may be found on Naviance. Tues, Sept 13 Catholic College Fair Catholic college fair for RHS students ONLY 12:45 – 1:15PM Barry Commons often over 32 Catholic colleges. Tues, Sept 13 KC Private High School College Night College fair attended by over 100 colleges. 7PM – 8:30 PM Loyola Center (RHS) Wed, Oct 12 Shawnee Mission East College Fair College fair attended by over 200 colleges 6:30PM – 9:30 PM Shawnee Mission East High School Thurs, Dec 1 7:00 PM – 8:00 PM College Financial Aid Workshop College financial aid officers discuss ways to finance college needs. Thurs, Dec 1 Last Day for Off‐Campus College Visits College visits requests will no longer be reviewed or approved by the CPO after this date. Tues, May 1 RHS College Decision Day Colleges counselors will be in Theology classes to compile college decisions for the graduation program. Tues, May 1 Last Day for Off‐Campus College Visits College visits requests will no longer be reviewed or approved by the CPO after this date. Tues, May 1 National Candidates Reply Date Colleges have a reply date of May 1(excluding Early Decision.) Students must confirm with an acceptance letter and deposit. May 7 ‐ 18 Advanced Placement Exams May 20 Graduation Day See Due Dates for Online & Office Transcript Requests to be Submitted to the College Placement Office (See PAGE 3)
3 | P a g eDUE DATES FOR TRANSCRIPT REQUESTSINTO THE COLLEGE PLACEMENT OFFICECOLLEGE APPLICATIONPOSTMARK DUE DATE6 Transcripts Requests: FREE7 or more is $10 per requestONLINE TRANSCRIPT REQUESTS DUEDATESTranscripts requests must be submitted via Student’s Naviance(Family Connection) to the College Placement Office NavianceSystemNovember 1 Thursday, October 6For students applying Early Action(EA) or Early Decision (ED)Or submitting an application to a State UniversityNovember 15 October 14For students applying Regular Admission or RollingAdmission to any Private College/UniversityService Academies and any other type of schoolDecember 1 Friday, November 4December 15thFriday, November 11January 1 & 15 Friday, December 2February 1 Friday, January 13March 1 Friday, February 3March 15 Friday, February 17
4 | P a g eJANUARYHave parents/guardians file financial aid forms (FAFSA) as soon aspossible after Jan. 1.FEBRUARYAvoid SENIORITIS. Senior grades are crucial to your admission (including 3rdquarter grades for those on waiting lists). All acceptances are conditional untilcolleges deem your final grades have met their standards.Watch deposit deadlines for housing.Colleges begin notifying students of admission and financial aid status.APRILMost colleges will have notified you by April 15th. If you are waitlisted, consultyour college counselor immediately.MAYColleges have a reply date of May 1(excluding Early Decision candidates),which you must confirm with an acceptance letter and deposit.…College Placement Office will automatically send a copy of your finaltranscript to the College/University you’ve indicated as attending in thegraduation program.….Write a short letter/email to colleges where you were admitted but are not planning to attend. …Send thank you letters/notes to everyone that’s helped you with the college search process, especially your teachers. … Take Advanced Placement exams.…Graduate with pride!HIGH SCHOOL SENIOR COLLEGE SEARCH TIMELINE OF ACTIVITIESAUGUST… Attend the RHS Senior Application Kick-Off on Sunday,August 21st from 12:30PM – 5:30PM…Set-up your Common Application account. Visitwww.commonapp.org for more information andinstructions.… Sign-up for an appointment to review yourplans with your college counselor.SEPTEMBER… Sign-up for an appointment to review yourplans with your college counselor.Discuss your grades and test results from junior year… Register to retake the SAT and/or ACT, ifnecessary. You can take these tests as many timesas you want through the April national testing datein the year you will graduate from high school. Youshould take these exams at least six weeks beforeyour earliest college admission or financial aiddeadline.… Make a final list of the colleges that interestyou. Request complete admissions, housing,scholarship and financial aid information from eachof these colleges.Sign-up in the College Placement Office to meet withcolleges/universities visiting Rockhurst High School.NOVEMBER… Identify your teacher references. Ask if they willprovide a recommendation for you. Pick-up a teacherrecommendation reflection form from in the CPO before anyteachers will process your request.… Finalize portfolios, audition tapes, or writingsamples. Complete these if they are required foradmissions or scholarships. Schedule admissions interviews.If your colleges recommend them, schedule these NOW.Watch early application deadlines for selective programs.Special scholarship offerings begins at this time. Information on allscholarships can be found via the CPO Twitter account.www.twitter.com/rhscpoDECEMBER… Follow up with your references. Make sure theyhave remembered to send in the forms if they are sentseparately from your application.… Complete revisions of all applications and essays.Review them with a parent or your college counselor.… Mail all revised, complete admissions and collegeacademic scholarship application before holidaybreak. Keep copies for your file. Encourage parents/guardians toattend the College Financial Aid Program at St. Teresa’sAcademy on December 1 at 7PMOCTOBER… Visit the colleges that most interest you.Arrange, in advance, for a personal interview withan admissions counselor, financial aid officers, anda professor in the academic department representingyour intended major. If possible, stay overnight andtalk with current students. If you cannot visit thecampus, the colleges Web site may contain anonline tour or a link to request n information CD-ROM.… Start drafts of your college essays.… Request high school transcripts from theCPO. You will need a high school transcript foreach application you plan to submit.… Pay attention to the CPO transcriptrequest deadlines.Allow extra time for applications that require essay questions.Submit early decisions or early action applications.
5 | P a g eSTANDARDIZED TESTS (ACT &/OR SAT)Standardized tests have been heralded as one way to introduce some consistencyinto the admissions process, although the influence of the tests can be difficult todetermine. For the vast majority of four-year colleges, though, the tests play anintegral part in the admissions process. According to college admissions officers,they are used to verify what the transcript says and help the staff spot overachieversand underachievers.COLLEGES NO LONGER REQUIRING TEST SCORESHowever, a few colleges no longer require them. (Refer to http://www.fairtest.org/for these schools) Others refrain from giving the tests too much weight; they rely,instead, primarily on an analysis of the transcript and other factors.(In addition to admissions, some colleges use standardized tests for courseplacement of enrolled students, for academic advising, and in awarding scholarshipsand loans.)At most four-year colleges, the tests represent an additional tool in makingpredictions about an applicants likelihood of academic success in the first year ofcollege. Every college or university has some differences in the tests they require foradmission purposes. Some schools will accept either the ACT or SAT and somewill only accept the SAT. So, you will have to your research to clearly and accuratelydetermine which test the institution you are applying requires. For moreinformation on how to register online, you may access the ACT and SAT websitesvia (www.actstudent.org) and (www.collegeboard.com) respectively.
6 | P a g eACTThe ACT Assessment is a curriculum-based test designed to measure high schoolstudents college readiness and academic achievement in four skill areas: English,mathematics, reading, and science. The writing test which is optional measures skillin planning and writing a short essay. Virtually all four-year colleges and universitiesin the United States require the ACT or SAT for admissions purposes. However,there are a few colleges that no longer require them.Access this website for colleges that no longer require the ACT or SAT(Refer to http://www.fairtest.org/ for these schools)PREPARATIONThe best preparation for any student taking the ACT is rigorous college-preparatorycourses in high school.Three strategies can help students to prepare for the content included in the ACT:1. they should familiarize themselves with the content of the tests,2. refresh their knowledge and skills in the content areas, and3. identify content areas they have not studied.Students can go to ACT Test Prep Information at www.actstudent.org/testprep forseveral practice tests. There are several options outlined on this website:Online Prep—the official online test-preparation program with practice testquestions, a practice essay with real-time scoring, a diagnostic test, and a personalizedStudy Path.The Real ACT Prep Guide—the official published guide to the ACT. This bookincludes three practice tests, each with an optional writing test.2011-2012Test Date Registration Deadline (Late Fee Required)September 10, 2011 August 12, 2011 August 13 – 26, 2011October 22, 2011 September 16, 2011 September 17 – 30, 2011December 10, 2011 November 4, 2011 November 5 – 18, 2011February 11, 2012* January 13, 2012 January 14 – 20, 2012April 14, 2012 March 9, 2012 March 10 – 23, 2012June 9, 2012 May 4, 2012 May 5 – 18, 2012
7 | P a g eSAT & SAT Subject TestsWHAT IS THE SAT TEST?The SAT Reasoning Test, owned by the College Board is a measure of the criticalthinking skills students need for academic success in college. The SAT assesses howwell students analyze and solve problems—skills learned in school that are needed incollege. The SAT is typically taken by high school juniors and seniors. Virtually allfour-year colleges in the United States accept the SAT or ACT for admissionspurposes.Access this website for colleges that no longer require the ACT or SAT(Refer to http://www.fairtest.org/ for these schools)WHO SHOULD TAKE THE SAT AND WHEN IS IT GIVEN?The SAT is administered seven times during the year in the United States (six timesa year internationally). Typically, students are encouraged to take the SAT at leastonce in the spring of their junior year and again in the fall of their senior year if theyare not satisfied with their spring scores. Taking the test early in the spring of thejunior year enables the student and the counselor to see the results whileconversations about college are going on. It also means that the student has theinformation while researching and visiting colleges over the summer.IMPORTANT STATISTICS ON RETAKING THE SATThe College Board has found the following effects of taking the SAT more thanonce:55% of juniors improve their scores as seniors35% percent have score decreases10% percent have no change2011-2012 SAT and SAT Subject Tests Dateshttp://professionals.collegeboard.com/testing/sat-reasoning/register/test-datesRegular
8 | P a g eSAT SUBJECT TESTSWHAT DOES THIS COVER?There are 20 SAT Subject Tests covering 16 core subjects in five areas:1. english,2. history,3. mathematics,4. the sciences, and5. languagesLike the SAT, the Subject Tests apply one standard to all students taking the test in a givensubject.WHATS THE FORMAT OF THE TEST?The tests are one-hour, primarily multiple-choice, curriculum-based assessments of knowledge andskillsin particular subject areas.The exams offered in each area are as follows:■ English: Literature■ History: U.S. History, World History■ Mathematics: Mathematics Level 1, Mathematics Level 2■ Sciences: Biology E/M, Chemistry, Physics■ Languages:Reading Only: French, German, Modern Hebrew, Italian, Latin, SpanishReading and listening: Chinese, French, German, Japanese, Korean, Spanish (all offered inNovember only)WHEN AM I ALLOWED TO TAKE THE SUBJECT TESTS?Students may take up to three SAT Subject Tests on the same date, but they may not takethe SAT Reasoning Test and Subject Tests on the same day. It is important to check thedates on which each Subject Test is given because not all are administered on all sevenannual testing dates.WHEN SHOULD STUDENTS TAKE THE SUBJECT TESTS?Students should take Subject Tests as near as possible to the completion of their studies ina given discipline at the high school level.EXAMPLES: Thus, a ninth- or tenth-grade student who is taking biology and does notexpect to take a more advanced biology course in high school may want to take the SATSubject Test in Biology in May or June of that year. Likewise, a student taking Spanish IIIin eleventh grade who does not plan to take Spanish IV as a senior can take the SATSubject Test in Spanish in May or June of the junior year. The colleges that require SATSubject Tests tend to be selective and competitive.
9 | P a g ePREPARING FOR THECOLLEGE APPLICATIONHOW DO I START APPLYING?Request an application form from each of your colleges. However, most colleges &universities now highly encourage students to use the online application provided oneach schools website. [Often online applications do not require submission of anapplication fee - check with each college]APPLICATION PACKETS (be it online or paper) typically contain the following:• Application for admission• Supplemental application questions• Official Transcripts• Essay topics• Official copies of standardized tests (ACT/SAT) directly requested from the testingagency. Rockhurst does not provide these to colleges and universities.• School specific forms 1. Secondary School Reports or Guidance Counselor Form to becompleted by your College Placement Counselor2. Teacher Recommendation FormsCOMMON APPLICATIONWhat is the Common Application? - Wouldnt it be great if you could apply tomany colleges—and fill out only one application? In fact, you can. The CommonApplication has transformed the way students apply to college. The premise issimple. You complete a single general application and submit it to as many of theover 300 participating colleges as you want.Which Colleges Use the Common Application?You may be thinking there must be some catch. Many of the most selective collegesin the country accept the Common Application, including Harvard, Yale, Vassar,and Dartmouth. Participating colleges include public, private, highly selective, andless selective schools.Membership in the Common Application Consortium is limited to colleges anduniversities that evaluate students using a "holistic" selection process. A holisticprocess includes subjective criteria, including at least one recommendation form, atleast one essay, and campus diversity considerations. Colleges and universities that
10 | P a g euse only objective criteria (grades and test scores) are not eligible to be consideredfor membership.How Do I Apply Using the Common Application?If you want to apply online, you can choose between two starting points:1. Register for a common application account via www.commonapp.org2. Access www.commonapp.org to register and begin your application3. Link to the Common Application directly from the website of a school thataccepts it.4. Using the Common Application is FREE however; in some cases you may still berequired to pay the college’s application fee.9
11 | P a g eNOTE: Take your time in preparing your answers. Proof carefully. Write your essays ahead oftime in separate file, and then cut and paste them into the Common Application essay fields. Youcan save the common application until you are ready to submit it electronically to participatingschools.What are Common Application Extras (Supplemental Forms)?Besides the main application, a school may require supplemental forms to besubmitted separately. The Common Application supplies the following forms:• School Report (to be completed by your college placement counselor) • Mid-year report, and • Final report • Teacher evaluation/recommendation forms Many colleges also require one or more supplemental forms of their own forstudents to complete. For answers to questions about the forms, check first with thecollege youre planning to apply to. Pay attention, as oftentimes colleges require thatthe application and all supplements be submitted at the same time.You can access supplemental forms via the following methods:• the colleges website, • from the Common App website, • or both. THINGS TO REMEMBERBEING ORGANIZED: is the key to keeping your application process runningsmoothly.PAYING ATTENTION: to what each individual schools needs from you.DEADLINES: should be met and applications fees paid on time.MAKE COPIES: of everything just in case you accidentally lose original copies.
12 | P a g ePLEASE NOTE: Should you be waitlisted or deferred as an Early Action or Early Decision applicant, there isstill a chance that you could be admitted later in the process. Your application will be rolled into the regular decisionapplicant pool with all other hopefuls.Early Decision/Action applications should ONLY be used with schools you’ve researched, visited,appreciate and truly desire to attend. Early programs are not to be used as a means to see if you can get in earlyor how many selective bids you can secure. Colleges and universities expect that early applicants are serious aboutwanting to attend their school. Superfluous applications only take away from other applicants who trulywant to attend a particular school.NON- BINDING EARLY ACTION:As with Early Decision and Single Choice Early Action, NON-BINDING EARLY ACTION stillenables candidates to know their admission decision early, but they do not have do declare theirdecision until May 1st, which is the National Candidates Reply Date. Typically, students in anEarly Action program will know their admission result by December.PLEASE NOTE: Should you be waitlisted or deferred as an Early Action or Early Decisionapplicant, there is still a chance that you could be admitted later in the process. Your applicationwill be rolled into the regular decision applicant pool with all other hopefuls.Early Decision/Action applications should ONLY be used with schools youve researched, visited,appreciate and truly desire to attend. Early programs are not to be used as a means to see if youcan get in early or how many selective bids you can secure. Colleges and universities expect thatearly applicants are serious about wanting to attend their school. Superfluous applications onlytake away from other applicants who truly want to attend a particular school.
13 | P a g eBINDING EARLY DECISION (ED) transcripts and test scores be submitted to the college oruniversity you plan to apply to.Please pay careful attention to PAGE 17-19 for the NEW INSTRUCTIONS regarding how transcriptsand test scores are to be requested via the CPO.HOW DO I REQUEST MY TRANSCRIPTS TO BE SENT TO COLLEGES?See PAGE 17Please NOTE that all transcript requests are to be submitted via Naviance.Step 1Make an appointment to meet with your college counselor to discuss and reviewyour college plans and the process.If you are applying EARLY DECISION, you and your parents understand that should yougain admission, you must withdraw ALL other college applications. As an EARLYDECISION candidate, you, your parents and your counselor make a commitment that youwill attend the school that admitted you. You may apply to only ONE school as an EarlyDecision candidate.SINGLE CHOICE EARLY ACTIONSome selective colleges and universities offer a SINGLE CHOICE EARLY ACTIONprogram, which means that you can apply to their program ONLY as an early actioncandidate. In other words, should you apply as an Early Action candidate to Yale (which isa single choice early action program), you CANNOT apply to Boston College or any otherschool as an early action (EA) candidate even though Boston College is not a single choiceearly action program.SCHOOL TRANSCRIPTSWhen senior year begins, realize that you will need to request your 6th semester.LOCATING THE FORMS (AT SCHOOL & ONLINE)Transcript request forms for NCAA, Scholarship application and Academies can be picked up from theCollege Placement Office. Please see PAGE 17-19 for instructions on submitting all other transcriptrequests online.These instructions may be downloaded via• Access www.rockhursths.edu/ collegeplacement• Click on CPO Forms, Policies & Deadlines
14 | P a g ePREPARING FOR A COLLEGE VISITSchoolwork, your job, your parents... choosing the right time to go on campus visitsmay seem like a complicated procedure. But when youre planning your trip, just besure not to lose sight of the reason youre going: to see if the school is a good fit foryou. This means you need to see the college when classes are meeting and day-to-day activities are taking place. In other words, go when the college is in session.How to Select a Visit DateTheres more than one right time to make campus visits. The trick to selecting theright dates for you is to plan well ahead of time.During the WeekMondays through Thursdays are ideal since campuses are generally in full swing.Since junior and senior years can be busy for you, though, its important not to letvisits interfere with your schoolwork. If possible, try to visit during high schoolholidays that falls on Mondays, when most colleges are in session.The Best SeasonsLate summer and early September before senior year are convenient times to visit,since many colleges begin their fall semester as early as mid-August. But generally,fall through winter, and sometimes early spring, are the seasons when seniors shouldconduct their explorations.Rockhurst High School Visit PolicySeniors will be allowed 4 excused absences per academic year for college visits. After December 1, seniorvisits will not be allowed unless the student has submitted an application for admission to the school.College visits will not be approved after December 1 for the first semester or after May 1 for secondsemester. They also will not be approved for the days preceding or following Thanksgiving break,senior service projects, spring break, or Easter break. All visit request approval will be at thediscretion of the college counselor.Rockhurst/CPO College Visit ProcessThe student must submit to the CPO a written note from parents requesting that a college visit bepermitted. The CPO asks for at least a week’s notice in advance in order to notify all departments involved.Once the request letter is received, the student will be given a absence request form to take to all histeachers for their signature and to inform them of the upcoming absence. Once all signatures have beencompleted, the student MUST return the absence request form to the CPO prior to departing for thecollege visit. If the form is not returned to the CPO prior to the student’s departure, the request will beconsidered null and void.
15 | P a g eSpring of Senior YearSpring is also a good time of year if you play fall sports or are considering earlyaction or early decision with application deadlines in November of senior year.After Youve Been AcceptedMany colleges invite their accepted candidates to spend a few days on campus beforethe May 1 reply date to encourage them to enroll. This is a good opportunity tomake some in-depth comparisons between the colleges that have accepted you.On the other hand, if youre planning to visit colleges only after youve receivedacceptances, you may find yourself in a difficult position. Consider that most collegesdont mail acceptance letters before April and that the standard reply date is May 1.This means you may have only a few weeks before the reply date to visit.You could also be in a tight bind if, after visiting in person, you find youre notsatisfied with your options. Visit before applications are due so that youre confidentyoud be happy at any of the colleges on your list.Source: This article is adapted from the book Campus Visits & College Interviews by Zola Dincin Schneider, which is available atthe collegeboard.com store.Lastly, remember to read, familiarize and adhere to the Rockhurst High SchoolCollege visit policy. This can be found on page 15 or in the Student Handbook.PREPARING FOR A COLLEGE CAMPUS VISITKnow before You GoIt may be tempting to just yell "road trip!" and head out to campuses, but youll getmore out of your visits if you plan ahead.Research the CollegeIts important to know something about the college before you arrive on its campus,especially if you have an interview scheduled. Review the view books, course catalogs, and any other materials the collegesends to prospective students. Spend some time surfing their website. Talk to currently enrolled students or alumni about their college. Somecollege websites let you contact them online, or you can get theircontact information from the admissions office.Choose a time thats convenient to you, but try to go when classes are in session. Thatway, you can sit in on a lecture or stay in a dorm overnight. Youll only get a true feelfor the campus if youre there on a day when classes are in full swing.Schedule your time on campus, too, to make sure youll have time for everything youwant to do:
16 | P a g e Find out how often college tours run, and if you have to sign up in advance. Be sure to get a map of the school. You dont want to spend half your daytrying to park or find the admissions office. If an interview is suggested, make an appointment. Also, consider meetingwith the financial aid officer. If youre curious about a club, program, or a sport, arrange to attend apractice, rehearsal, or meeting.Pack a Camera and NotebookWas it X College or Y University that had that excellent exercise equipment in thegym? Where did I talk to that cool psychology professor? You think youllremember everything, but youll be surprised how colleges start to merge after youveseen a few.Whats Important to You?Make a list of what college characteristics are most important to you, so you knowwhat to evaluate. Do you feel overwhelmed in a large lecture hall? Check out theclass size. Do you have your heart set on joining a sorority or fraternity? See what theGreek system is like on campus. Is there a particular major that you want to pursue?Talk to current students or professors in that department.Develop a list of your preferences. Take this list to the schools that you plan to visit,and compare them when you get back home.Source: www.collegeboard.comCOLLEGE PLACEMENT PROCESSIf your colleges require recommendations, you will need to ask your college counselor and/or teachers tobe references. When identifying which teacher you should ask, consider your relationship with the personand how well youve done in your activities and interactions with him or her. It is important to alwaysask a teacher who has taught you in a core subject area (for example, Math, Science, Socialscience, and English). Admission offices want your counselor recommendation to come from yourcollege counselor not your guidance counselor.Your colleges will probably have a recommendation reflection document and other forms within theapplication to give to your references (college counselor and teachers), so make sure to request ordownload the application materials in plenty of time if they are not common application schools. If youare applying to a common application school, these forms (teacher recommendation reports) are inNaviance for your teacher to complete. Writing recommendations can be time consuming for the peoplewriting them. They might also be writing them for other students. Give your references up to threeweeks advance notice and make sure they are aware of recommendation deadlines. Keep in mind that a recommendation is a favor. Here are some commonlyaccepted rules of etiquette to follow:
17 | P a g e When giving your references the forms, include a pre-addressed envelope to theappropriate address with the correct amount of postage on the envelope if they aremeant to mail it directly to the college. This would be in the case of colleges that do not acceptonline teacher recommendation submissions. For the most part, teachers are able to submit lettersof recommendation electronically through Naviance. Write thank-you notes or emails to your references.APPLICATION INFORMATION ROCKHURST HIGH SCHOOL ACT/SAT CODE: 261685 (http://connection.naviance.com/rockhursths) ‘ METHODS TO APPLYING TO COLLEGE: 1. Common Application (www.commonapp.org) 2. Your College’s on‐line Application 3. Paper Application You may use any of the above methods to apply to colleges and universities. Once you have completed or nearly completed an application, you should submit your request for a transcript prior to submitting your application to a college. Request for transcripts must be submitted online by 4 p.m. (Refer to the BLUE paper with deadline dates.) This will allow your counselor or teacher time to prepare your transcript, write a letter of recommendation if necessary, and complete Counselor Recommendation forms. As a courtesy to others who have to add items to your application, please provide as much time as possible for this to be accomplished. Follow the attached BLUE paper with application deadlines, and due dates for submitting your transcript request online. You are HIGHLY ENCOURAGED to submit your application within 2 weeks of requesting a transcript. The College Placement Office will send up to 6 transcripts at no charge. However, any requests over 6 will incur a $10 fee per transcript request (NCAA, NAIA, Honors Colleges and scholarship transcript requests are not included in this count). Transcript Requests for NCAA, Scholarships, Service Academies & Honors Programs: Students must see their college counselor in‐person to submit transcript requests for NCAA, scholarships, service academies (Naval, ROTC, AirForce, etc) and Honors Programs. These forms are to be submitted in accordance with the deadlines indicated on the Due Dates for Transcript Request outline (BLUE paper). Transcript Requests for Fast Track Applications Students who plan to apply using pre‐filled applications from a College/University (often referred to as a fast‐track application) MUST notify their college counselor prior or immediately once a transcript request is submitted online. STEPS FOR COMPLETING THE APPLICATION PROCESS: 1. Create/Complete the Common Application (www.commonapp.org) 2. Log on to Naviance (http://connection.naviance.com/rockhursths) and start the process of requesting information for your application(s). Go to the “Colleges” tab of Naviance. This is where you will list and track the schools that you will or have applied to. This is also where you will request transcripts. Rockhurst will only submit transcripts to the colleges and universities you will be applying foradmission. It is your sole responsibility to request that your test scores be sent from Collegeboard orACT to where you are applying. It is imperative that you allow plenty of time for Collegeboard (SAT)and/or (ACT) to process and submit your scores before the application deadlines. Also, keep in mind
18 | P a g ethat there are fees associated with test score requests. Please visit collegeboard.com or ACT.com fordetails regarding these fees and their process.3. To begin with, you will need to complete the “Important Privacy Notice for Common Application.” Yes, you DO waive your rights. You will also need to check the “I authorize…” box in this section along with completing the Common Application information with your username and password. Remember to click submit at the bottom of this page. This information is used by Naviance to connect your school forms,transcripts and recommendations to your electronic file before it can be submitted to a college oruniversity. This authorization and waiver is required in order to activate your Common Application.4. After you have completed this section for the first time, the page with 3 tabs will appear and will always appear anytime you login to Family Connection. 5. Go to the “Colleges” tab. 6. On this page, you’ll find 2 sections: “Colleges that I’m considering” & “Colleges I am applying to.” The first section under “Colleges that I’m considering” is where you will enter schools that you are researching. The second section “Colleges I am applying to” is where you will enter the schools you are certain you will be applying for admission. 7. Click on “Colleges I am applying to.” If there are colleges listed that you are not interested in, please remove these from the list immediately. 8. Click on “Request Transcripts.” 9. The next page will show you a section titled “New Applications.” In this section, you will select the following: a. The Type of application: (regular decision, early action, early decision, priority, etc). Check the university’s website to determine what type should be entered. b. Click on “lookup” to search for the college or university. c. Then, click on “Request Transcript” at the bottom of the page. 10. Once this has been done and you are ready to apply or have submitted your application, go back to “Colleges I am applying to” located on the left‐side of the page. Identify the school you are applying to on the list then, click on the pencil‐like symbol under the “Edit” column. 11. Once you’ve clicked on the pencil‐like symbol associated with the school you’ve listed, do the following: i. Put a check‐mark in the first box indicating that you have submitted your application. ii. Verify the deadline provided by Naviance with what’s on the college’s website. Remember that this date may be different than what is listed in Naviance. This is important if you want to be considered for scholarships or Early Action or Early Decision. If the date you have been given bythe school is different from what is listed, you need to share that information with your CollegeCounselor (Mrs. Okediji, Mr. Sullivan or Mr. Coleman) by coming into the CPO or emailing yourcollege counselor immediately. iii. At the bottom of the page, click “Update Application.” This will take you back to “Colleges I’m applying to.” iv. Once back on this page, you can click on “View detailed status” to see what you’ve requested and can check back here to see what’s been processed. When you see “Initial Materials Submitted, this means your transcript, letter of recommendation (if necessary) and secondary school report have been submitted. If it shows “Pending” it means your counselor is still working on preparing this package for submission. NOTE TO ATHLETES: If you plan to play Division 1, 11 or NAIA athletics, an NCAA or NAIA Clearinghouse form must be completed. This form is ONLY available online at www.NCAACLEARINGHOUSE.NET or http://WWW.PLAYNAIA.ORG. Please complete the form, which requires an estimated payment of about $60 with a valid VISA or MasterCard Credit card. Once the form and payment information are completed, make sure that you complete the above directions requesting a transcript for the NCAA or NAIA Clearinghouse. You MUST first complete the NCAA or NAIA process online completely (including fees paid) before you submit your transcript request through NAVIANCE. YOU MUST ALSO PROVIDE YOUR NCAA or NAIA APPLICANT ID DIRECTLY TO YOUR COLLEGE COUNSELOR OTHERWISE YOUR REQUEST WILL NOT BE PROCESSED. Also, please make sure you request through ACT or COLLEGE BOARD that your test scores are sent to NCAA or NAIA directly.
19 | P a g eNOTE TO COLUMBIA UNIVERSITY & GEORGETOWN APPLICANTS: If you plan to apply to either of these schools, please be aware of the following: You are still expected to submit an online request for the transcript however, the Columbia University or Georgetown University issued counselor and teacher recommendation forms must be printed and physically given to these individuals for processing and mailing. Requesting Teacher Recommendation Letters: Requests must be made by STUDENTS ONLY! 1. Student MUST verify with the University that a teacher recommendation is indeed required. 2. Speak with the teacher and ask if he/she is willing to write a recommendation for you. DO NOT SKIP THIS STEP. IT MUST BE DONE FIRST! 3. Pick‐up from teacher or download from the CPO website the teacher recommendation reflection questions and complete this prior to submitting a request to your teacher. This form must be submitted to the teacher within the timeline you are given. 4. Once you have the teacher’s permission, log onto Naviance at http://connection.naviance/rockhursths 5. Go to the “Colleges” tab. Down toward the bottom of this page is where you will find “Teacher Recommendations (add/cancel requests).” Click on the “Add/cancel requests.” 6. The “Request Teachers to Prepare Recommendations” page appears. Select the teacher and in the “Personal note to teacher” section, include the DEADLINE for your applications. Go to the bottom of the page and click “update requests.” Once you do this, an email will be sent to the teacher informing him/her to prepare a recommendation for you. 7. If the teacher will be completing your recommendation online with the Common Application, no further action by you is necessary. If there is a form or letter for the teacher to complete, YOU will need to give it to each of the recommenders who will be writing for you, along with a CPO Teacher Recommendation Request form. YOU MUST complete all fields on this form. This process MUST be done for each recommendation being requested per school. WRITING THE COLLEGE ESSAYAdmission officers often view application essays as one of the critical factors in making their decisions.School officials scour candidate essays for proof of intellectual curiosity, critical thinking, and effectiveverbal expression. Regardless of where an application is being submitted, the essay must demonstrate astrong grasp of grammar and paint a vivid picture of the applicants personality and character--onethat compels a busy school official to take notice.ESSAY WRITING TIPS• Find out what college admissions officers are looking for and learn how to brainstorm essay topics• Decide which essay structure to use in your essay • Brush up on transition, word choice, verb tense, and sentence variety • Study different types of introductions and learn how to conclude effectively • Seek input from your parents, teachers (English) and/or college counselor Admission essays give you a perfect chance of conscious self analysis. In your essay,you should show your progress in self-development and the reader should see you asa person of great potential. Be very particular about the details you are going to present in your essay.Stay away from irrelevant facts, at the same time make sure you dont leave out anyimportant information.
20 | P a g eProvide the following: • Information about yourself as a person• Give perspectives of yourself as a future student • DEFINE your life goals, and explain how this college/university can help you achieve them• DO NOT flatter the committee with "why their school is the best in the world?"• Include pertinent experiences from school and real life connected with your future• Express yourself clearly and efficiently • STAY AWAY from long-winded phrases Be PRECISE and BRIEF Make your essay UNIQUE & MEMORABLE COLLEGE COSTSThe cost to attend college, which is often referred to as the "total student budget," or "cost of attendance,"includes both direct and indirect expenses. Direct expenses are: tuition, fees, room and board (fixed costsbilled by the college) Indirect expenses are: books, supplies, travel expenses, phone, laundry, pizza, etc.The cost of attendance (COA) is used in the calculation to determine your eligibility for financial aid andconsists of the following five parts:• Tuition and fees • Room and board • Books and supplies • Personal expenses • Transportation Colleges can also consider the following allowable costs when determining the total cost of attendance:• Allowance for dependent care • Loan fees • Costs related to a disability • Allowance for rental or purchase of a personal computer • Reasonable cost for eligible study abroad programs
21 | P a g eDetermining your own costsTo determine your own cost estimates, remember to consider any additional costs that might result frommedical bills or extraordinary personal expenses.Various Financial Aid OpportunitiesYou may be eligible for various financial aid opportunities such as scholarships, grants, loans and workprograms to help reduce your cost of attendance. The best way to find out if you might be eligible for anyof these resources is to contact the school youre applying to directly and file the FAFSA (Free Applicationfor Federal Student Aid). The FAFSA is federal and state form used to determine your eligibility for allfederal and many state financial aid programs. Colleges might require additional forms as part of theapplication process. Contact each colleges financial aid office to find out which forms are required.To file the FASFA or for more information about this process, visit www.fafsa.ed.govFor more information on financial aid pledges made by various institutions visit:http://projectonstudentdebt.org/pc_institution.php
22 | P a g eAPPLYING TO A MILITARY ACADEMYApplying to a military academy requires more time and effort then it takes to gain acceptance to a state school or aconventional private school. The process should begin second semester of junior year and hopefully will reach asuccessful conclusion in March or April of Senior Year. The process is exactly the same for a student recruited toplay a sport.Step One: Read the individual requirements for each academy you areinterested in attending. The websites are:LINKS TO THE ACADEMIESStep Two: Once you have decided which academies you would like to applyto register on the site. (This can be done as early as April of Junior Year and shoulddefinitely be done before senior year is started). Once you are in the system you willreceive a packet and access to the website for admission. The Navy and the AirForce prefers that the website be used to fill out forms. The Army and Coast guardare more flexible.Step Three: Take the ACT or the SAT as soon as possible. Check each sitecarefully for which tests are required. As of 2008/09 the Army is requiring that astudents take the writing section of the SAT or the ACT. (By October of SeniorYear).Step Four: Nominations. Nominations from your congressman or senator arerequired for admittance to an academy. Each congressman or senator has differentrequirements and deadlines. Most of these deadlines are early to later October butit is best to have them in as early as possible. A transcript, recommendation fromyour college counselor and test scores are generally required. IT IS YOURRESPONSIBILITY TO CONTACT THE CONGRESSMAN OR SENATOR.Step Five: (August, September) Make sure you complete all parts of theapplication and have requested transcripts from the College Placement Office. Theapplication is very extensive for each academy. In most cases a recommendation isrequired from a math and English teacher and your College Counselor. Once theforms are filled out you will be required to have a military physical. These physicalsare performed by military personnel so you need leave ample time to get them setup.Air Force AcademyCoast Guard AcademyNaval AcademyWest Pointwww.academyadmissions.comwww.cga.eduwww.usna.edu/Admissionswww.admissions.usma.edu
23 | P a g eStep Six: The Physical Fitness requirement must also be done before the end of thefirst semester of senior year. This can be scheduled with Mr. Coleman, CoachSeverino. This generally takes about an hour and you need to be ingood shape to perform the required exercises. NOT DOING WELL CAN HOLDUP A NOMINATION.Step Seven: December, January. Senators and Congressman will send outtheir Nominations. If you do not receive a nomination there are other avenues thatcan be explored. At this point, make sure you respond in a timely manner to anycommunication with your academy.Step Eight: Acceptance. (Kiss your summer goodbye; you will be leaving inlate June).NCAA/NAIA - STUDENT ATHLETESWhat requirements do I need to be able to practice, play and get ascholarship at an NCAA Division I or II school or NAIA?You need to complete the following:• Graduate from high school;• Complete a minimum of 14* core courses;• Present a minimum grade-point average (GPA) in those 14* corecourses;• Present a qualifying test score on either the ACT or SAT; and• Complete amateurism questionnaire and request finalamateurism certification.When should a student register with the NCAA/NAIA Eligibility Center?A student should register with the Eligibility Center at the beginning of his orher junior year in high school. After completion of his or her junior year, atranscript, which includes six semesters of grades, should be sent to theEligibility Center from the high school. Additionally, a student should havehis SAT or ACT scores sent directly to the Eligibility Center when taking the exam.How are students prioritized for processing at the Eligibility Center?Students who have their status requested by an NCAA institution areprioritized by the Eligibility Center for processing. If a students eligibilitystatus is never requested by a member institution, the Eligibility Center maynot process such a students status.How do I register with the clearinghouse?NCAA: https://web1.ncaa.org/eligibilitycenter/student/index_student.htmlNAIA: http://www.playnaia.org/
24 | P a g eWill NCAA accept my a faxed transcript?No, the NCAA/NAIA eligibility center will not accept a faxed transcript.How much is it to register with the NCAA eligibility center?NCAA: $60NAIA: $60How can I contact the NCAA/NAIA?NCAA Membership Services - 317/917-6008 (noon to 4 p.m. Eastern timeMonday through Friday) for parents, college-bound student-athletes and thepublic.Do I need to register first before the NCAA will track receipt of my transcript?Yes, you should be registered and paid first, before the NCAA/NAIA will track receipt of yourtranscript.
25 | P a g eSIMPLIFIED FLOW-CHART OF CPO & SENIOR STUDENT PROCESSESStep 1Attend Senior College Application Kick-Off on Sunday, August 21st.Step 2Sign-up to meet with your college counselor (this is a MANDATORY meeting whether ornot you desire our help with your college search process - (Monday, August 22nd)Step 3At the meeting with your college counselor, you may begin to submit your transcript requestsonline via Naviance.Step 4Begin asking teachers for your teacher recommendation letter (assuming thecollege/university youre applying to requires this documentation)Step 5Sign-up to meet with college representatives as they visit Rockhurst High SchoolSign-up in the CPO (not via Naviance)Step 6Complete and submit your applications for admissions along with your essay,resumes, etc via the following channels:College/university website (their only application)Common application (A.K.A. commonapp)Paper applicationStep 7Await College Application Decisions