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Grant Writing - How To Write
a Mini Grant
Presented by: Melanie Askew, CPA
1
The Keys to Producing
Unsuccessful Grants
Lessons Learned
Create a new program to
fit the scope of a grant.
Begin the grant-writing process at
the eleventh hour because your
administrators procrastinated on
making a decision on wh...
Ignore the fact that the writing
process should begin by the
creation of a detailed outline.
Decide to work on numerous
grants simultaneously so your
writers are stretched thin.
Give the grant application to
a team so they can all pass
the buck.
Fail to recognize the amount of
work that will be needed to
produce a quality grant.
Use generic text instead of
tailoring the response to fit the
grant application’s specifications,
or even better, repeat t...
Submit generic resumes which
haven't been revised to meet the
RFP's requirements, or provide more
resumes and corporate ex...
Boast about your organization’s
eminent qualifications to perform,
your highly-qualified staff, and
your outstanding reput...
Pick and choose those
grant requirements that
your staff members deem of
merit and ignore those they
find silly.
Present too much information.
Forget what is outlined above
and repeat your mistakes.
Developing a Successful
Grant
Key Differences to Know
What is a Government?
What is a 501(c)(3) not for profit?
Why does it matter?
Elements of a Successful
Proposal
THE RIGHT
FUNDER
A GOOD
IDEA
A SOLID
PROPOSAL
Why Proposals Get Funded
They serve an underserved or
under-represented population
They show collaboration with other
or...
Make a Plan
Start with a good idea
Collaborate
Create a logic model and SMART outcomes
A Good Idea
To develop a project idea worthy of funding,
ask the following questions:
 population
 goal of the project
...
Project Idea Form
21
Logic Model
Visual representation of activities that are the
core of your program - a picture of how your
program works.
...
Logic Model
 It can be used during the PLANNING
or development of your program to
identify the results your program inten...
Logic Model
Needs
Identify the need or problem
What is the extent of the need?
What are the causes of the
problem?
Ide...
Logic Model
Inputs
What resources are needed to operate the
program?
 Personnel
 Partners
 Facilities
 Equipment
• Te...
Logic Model
Activities
What are you going to do?
 Provide after school
programs
 Community outreach
 Adult education
...
Logic Model
Outputs
What is the program producing?
Outcomes
What difference is the program
making?
What will happen and...
Logic Model
28
Find a Match
Where the Money Is
· Federal Government
· State Government
· Foundations
· Businesses and Corporations
Know Who You Are and Project
Idea Development
 Before you can begin to seek funding for your
organization, you must know ...
Find a Match
Find the best fit
• Identify reporting requirements
• Assess your capacity
Evaluating Potential Funders
• Ide...
Doing the Research
Research the following key information:
 Applicant eligibility
 Funding priorities
 Deadlines
 Type...
Does the grant fit our agency
priorities?
Do our priorities match the
funders?
Does the grant address
identified needs?...
 Will the funding be sufficient to accomplish the
objectives in the time allotted?
 Are the resources and time available...
Get it Done!
Follow the rules
Manage the grant writing process
Tips and techniques for writing a
winning proposal
Follow the Rules
Local
State
Federal
Funder
Local Rules
Approval Process
• Who can authorize the submission of a grant?
• Do you require Governing Board or Board of
D...
Local Rules
Used to develop an overview of the grant
Demonstrates tie to organization goals
Demonstrates tie to curricu...
State Rules
Procurement
Staff qualifications/
certification/ fingerprinting
Alignment to state standards
Federal Rules
Supplement,
not supplant
Private school
partnerships
Drug-free
workplace
Anti-
discrimination
policies
Funder Rules
Matching
funds
Originals Page limits Partnerships
Authorized
signatures
Manage the Grant Writing
Process
Appoint a project manager
Establish a timeline
Create a communication
plan
• Approval
...
Helpful Hints!
 Use the language of the
question to frame your
response
 Answer in complete
sentences
 Have one “voice”...
Where to find Funding Sources
 US Department of Education www.ed.gov
 Arizona State Procurement http://sporas.ad.state.a...
Questions?
Melanie Askew, CPA
928-556-5270
melanie.askew@heinfeldmeech.com
45
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How to Write a Mini Grant

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Presentation by Melanie Askew at the 2016 Arizona Rural Schools Association Annual Conference

Published in: Government & Nonprofit
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How to Write a Mini Grant

  1. 1. Grant Writing - How To Write a Mini Grant Presented by: Melanie Askew, CPA 1
  2. 2. The Keys to Producing Unsuccessful Grants Lessons Learned
  3. 3. Create a new program to fit the scope of a grant.
  4. 4. Begin the grant-writing process at the eleventh hour because your administrators procrastinated on making a decision on whether to seek the grant or just discovered the opportunity.
  5. 5. Ignore the fact that the writing process should begin by the creation of a detailed outline.
  6. 6. Decide to work on numerous grants simultaneously so your writers are stretched thin.
  7. 7. Give the grant application to a team so they can all pass the buck.
  8. 8. Fail to recognize the amount of work that will be needed to produce a quality grant.
  9. 9. Use generic text instead of tailoring the response to fit the grant application’s specifications, or even better, repeat the grant application requirements verbatim.
  10. 10. Submit generic resumes which haven't been revised to meet the RFP's requirements, or provide more resumes and corporate experience descriptions than requested in order to demonstrate your superior capabilities.
  11. 11. Boast about your organization’s eminent qualifications to perform, your highly-qualified staff, and your outstanding reputation without providing evidence or presenting a creative solution to the identified problem.
  12. 12. Pick and choose those grant requirements that your staff members deem of merit and ignore those they find silly.
  13. 13. Present too much information.
  14. 14. Forget what is outlined above and repeat your mistakes.
  15. 15. Developing a Successful Grant
  16. 16. Key Differences to Know What is a Government? What is a 501(c)(3) not for profit? Why does it matter?
  17. 17. Elements of a Successful Proposal THE RIGHT FUNDER A GOOD IDEA A SOLID PROPOSAL
  18. 18. Why Proposals Get Funded They serve an underserved or under-represented population They show collaboration with other organizations They help fill a gap in existing knowledge or products They contain new or creative ideas
  19. 19. Make a Plan Start with a good idea Collaborate Create a logic model and SMART outcomes
  20. 20. A Good Idea To develop a project idea worthy of funding, ask the following questions:  population  goal of the project  need for the project  projects objectives  activities  estimated budget
  21. 21. Project Idea Form 21
  22. 22. Logic Model Visual representation of activities that are the core of your program - a picture of how your program works. Presents in a clear manner: what your program is about, what you plan to do and why - making your program easier to understand. Provides the theory and underlying assumptions of a program.
  23. 23. Logic Model  It can be used during the PLANNING or development of your program to identify the results your program intends to achieve.  It can be used during the IMPLEMENTATION of your program to help guide the work.  It can be used to guide the development of a set of PERFORMANCE MEASURES for your primary activities.
  24. 24. Logic Model Needs Identify the need or problem What is the extent of the need? What are the causes of the problem? Identify the current and past efforts? Program Goal – What is or intended impact?
  25. 25. Logic Model Inputs What resources are needed to operate the program?  Personnel  Partners  Facilities  Equipment • Technology • Transportation • Supplies • Activities
  26. 26. Logic Model Activities What are you going to do?  Provide after school programs  Community outreach  Adult education  Expand social services
  27. 27. Logic Model Outputs What is the program producing? Outcomes What difference is the program making? What will happen and for whom it will happen?
  28. 28. Logic Model 28
  29. 29. Find a Match Where the Money Is · Federal Government · State Government · Foundations · Businesses and Corporations
  30. 30. Know Who You Are and Project Idea Development  Before you can begin to seek funding for your organization, you must know who you are representing.  What is our Mission? • Who are we? • Why do we exist? • What do we do best? • What is our contribution to the community? • Who do we serve?  What is our Vision? • Where do we see ourselves in 5, 10, or even 20 years?
  31. 31. Find a Match Find the best fit • Identify reporting requirements • Assess your capacity Evaluating Potential Funders • Identify the sources most likely to support your proposal • Consider their stated mission • Review previously grantees • Focus on “mission match”
  32. 32. Doing the Research Research the following key information:  Applicant eligibility  Funding priorities  Deadlines  Types of support provided  Application procedures  Form or format for application  Documents required in the grant application  Ineligible projects  Grant amounts  Selection criteria
  33. 33. Does the grant fit our agency priorities? Do our priorities match the funders? Does the grant address identified needs? Do we have staff capable of carrying out the project? Do we have the facilities to carry out the project? Doing the Research
  34. 34.  Will the funding be sufficient to accomplish the objectives in the time allotted?  Are the resources and time available to develop a strong proposal?  Is there agency enthusiasm for developing and carrying out the program?  Do we have the needed cash or in-kind contributions?  Can we continue the project after the funding ends?  Does the project have sufficient administrative support?  Are the odds for funding good? Doing the Research
  35. 35. Get it Done! Follow the rules Manage the grant writing process Tips and techniques for writing a winning proposal
  36. 36. Follow the Rules Local State Federal Funder
  37. 37. Local Rules Approval Process • Who can authorize the submission of a grant? • Do you require Governing Board or Board of Directors approval?  Use of adopted curriculum/approved programs  Salary schedules and pay rates  Purchasing
  38. 38. Local Rules Used to develop an overview of the grant Demonstrates tie to organization goals Demonstrates tie to curriculum or program Approval by organization Tracking tool
  39. 39. State Rules Procurement Staff qualifications/ certification/ fingerprinting Alignment to state standards
  40. 40. Federal Rules Supplement, not supplant Private school partnerships Drug-free workplace Anti- discrimination policies
  41. 41. Funder Rules Matching funds Originals Page limits Partnerships Authorized signatures
  42. 42. Manage the Grant Writing Process Appoint a project manager Establish a timeline Create a communication plan • Approval • Data
  43. 43. Helpful Hints!  Use the language of the question to frame your response  Answer in complete sentences  Have one “voice”  Write professionally  Use third person  Use abbreviations, titles, and labels consistently  Use the scoring rubric  Focus the proposal so that the areas with the highest points get the most attention.  Include all information.  Create a budget  Set up the timeline and communications plan
  44. 44. Where to find Funding Sources  US Department of Education www.ed.gov  Arizona State Procurement http://sporas.ad.state.az.us  Arizona Department of Education www.ade.az.gov  Various Private Organizations: • www.grantsalert.com • http://www.edutopia.org/grants-and-resources • http://www.freeportinmycommunity.com/schools/mini-grants • www.grantsforteachers.net • www.teacherscount.org • www.educatorsusa.org
  45. 45. Questions? Melanie Askew, CPA 928-556-5270 melanie.askew@heinfeldmeech.com 45

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