Grant Writing - How To Write
a Mini Grant
Presented by: Melanie Askew, CPA
The Keys to Producing
Create a new program to
fit the scope of a grant.
Begin the grant-writing process at
the eleventh hour because your
administrators procrastinated on
making a decision on whether to
seek the grant or just discovered
Ignore the fact that the writing
process should begin by the
creation of a detailed outline.
Decide to work on numerous
grants simultaneously so your
writers are stretched thin.
Give the grant application to
a team so they can all pass
Fail to recognize the amount of
work that will be needed to
produce a quality grant.
Use generic text instead of
tailoring the response to fit the
grant application’s specifications,
or even better, repeat the grant
application requirements verbatim.
Submit generic resumes which
haven't been revised to meet the
RFP's requirements, or provide more
resumes and corporate experience
descriptions than requested in order
to demonstrate your superior
Boast about your organization’s
eminent qualifications to perform,
your highly-qualified staff, and
your outstanding reputation
without providing evidence or
presenting a creative solution to
the identified problem.
Pick and choose those
grant requirements that
your staff members deem of
merit and ignore those they
Key Differences to Know
What is a Government?
What is a 501(c)(3) not for profit?
Why does it matter?
Elements of a Successful
Why Proposals Get Funded
They serve an underserved or
They show collaboration with other
They help fill a gap in existing
knowledge or products
They contain new or creative ideas
Make a Plan
Start with a good idea
Create a logic model and SMART outcomes
A Good Idea
To develop a project idea worthy of funding,
ask the following questions:
goal of the project
need for the project
Visual representation of activities that are the
core of your program - a picture of how your
Presents in a clear manner: what your program
is about, what you plan to do and why -
making your program easier to understand.
Provides the theory and underlying
assumptions of a program.
It can be used during the PLANNING
or development of your program to
identify the results your program intends
It can be used during the
IMPLEMENTATION of your program to help
guide the work.
It can be used to guide the development
of a set of PERFORMANCE MEASURES for
your primary activities.
Identify the need or problem
What is the extent of the need?
What are the causes of the
Identify the current and past
Program Goal – What is or
What resources are needed to operate the
What are you going to do?
Provide after school
Expand social services
What is the program producing?
What difference is the program
What will happen and for whom
it will happen?
Find a Match
Where the Money Is
· Federal Government
· State Government
· Businesses and Corporations
Know Who You Are and Project
Before you can begin to seek funding for your
organization, you must know who you are
What is our Mission?
• Who are we?
• Why do we exist?
• What do we do best?
• What is our contribution to the community?
• Who do we serve?
What is our Vision?
• Where do we see ourselves in 5, 10, or even 20
Find a Match
Find the best fit
• Identify reporting requirements
• Assess your capacity
Evaluating Potential Funders
• Identify the sources most likely to support
• Consider their stated mission
• Review previously grantees
• Focus on “mission match”
Doing the Research
Research the following key information:
Types of support provided
Form or format for application
Documents required in the grant application
Does the grant fit our agency
Do our priorities match the
Does the grant address
Do we have staff capable of
carrying out the project?
Do we have the facilities to
carry out the project?
Doing the Research
Will the funding be sufficient to accomplish the
objectives in the time allotted?
Are the resources and time available to develop a
Is there agency enthusiasm for developing and carrying
out the program?
Do we have the needed cash or in-kind contributions?
Can we continue the project after the funding ends?
Does the project have sufficient administrative
Are the odds for funding good?
Doing the Research
Get it Done!
Follow the rules
Manage the grant writing process
Tips and techniques for writing a
• Who can authorize the submission of a grant?
• Do you require Governing Board or Board of
Use of adopted curriculum/approved programs
Salary schedules and pay rates
Used to develop an overview of the grant
Demonstrates tie to organization goals
Demonstrates tie to curriculum or
Approval by organization
Alignment to state standards
Manage the Grant Writing
Appoint a project manager
Establish a timeline
Create a communication
Use the language of the
question to frame your
Answer in complete
Have one “voice”
Use third person
Use abbreviations, titles,
and labels consistently
Use the scoring rubric
Focus the proposal so that
the areas with
the highest points get the
Include all information.
Create a budget
Set up the timeline and
Where to find Funding Sources
US Department of Education www.ed.gov
Arizona State Procurement http://sporas.ad.state.az.us
Arizona Department of Education www.ade.az.gov
Various Private Organizations: