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ALISS AGM Minutes 2017

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ALISS AGM Minutes 2017

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ALISS AGM Minutes 2017

  1. 1. ALISS AGM June 20thst 2017 Senate House Minutes Attending Jane Alderson-Rice , University of Kent, Aliss committee Federica Arisco, London Metropolitan University Nadia Bannister, South Thames College Sharon Bittner, University of Portsmouth Marlene Blackstock, National Police Library Matthew Budd, Cafcass Sharon Davison, Coventry University, Speaker Heather Dawson, LSE Library, Aliss Secretary Molly Fenelly, RCN Deborah Furness, UCL Richard Hopkins, Aston University Miriam Keaveny, RCN Sally Patalong, Coventry University, Aliss Chair David Pearson, SOAS Fran Porritt, Teeside University Rachel Redrup, University of Reading Frances Reed, RCN Sarah Rogers, Institution of Mechanical Engineers Barbara Sakarya, UCL Institute of Education Jo Tate, LSE Library, Aliss Treasurer Nick Wilsher, Kings Fund Jo Wood, Cafcass, Aliss committee Antonella Yarnold City, University of London, Aliss Committee Apologies Norma Menabney, Queens University Jennie Grimshaw, British Library Committee membership The following were re-elected as officers by the AGM Sally Patalong - Coventry University, Chair Heather Dawson – LSE Library (Secretary) Joanna Tate, LSE Library. Treasurer. Jo will continue until treasurer until this role is handed over to another committee member. Jennie Grimshaw, British Library Norma Menabney, Queens University Belfast Antonella Yarnold, City University Joanna Wood, Cafcass
  2. 2. Standing down Helen Mackin – Barnardos, who has retired. The committee thanked her for her contribution over many years New members Richard Hopkins, Aston University Fran Porritt Teeside University- co-opted for one year. Chair's report Sally gave an overview of the year's activities. In particular, she highlighted progress made by the committee in exploring the possibility of launching a bursary and the way in which the summer event, organised by Jane Alderson- Rice and other committee members, sought to encourage group discussion on topical issues and experimentation in the use of new technology and apps. She also highlighted future trends including the launch of the bursary, discussion over whether the journal should go e-only and the possibility of holding more out of London events. ALISS Finance A thorough report and statement of accounts for the year up to April 2017 was prepared by Jo Tate, The statement has been verified by the independent financial examiner John Helm ACA and was approved by the AGM. It is available from the ALISS website. Bursary Proposal Sally presented to the AGM a proposal that ALISS adopt a student and member bursary to redistribute funds. 1. That ALISS offer 2 bursaries (subject to availability of funds) for attendance at their main conference/event of the year a. 1 members’ bursary b. 1 student bursary 2. That the members’ bursary be open to all individual or corporate members of ALISS, with priority given, at the committee’s discretion, to one or all of the following: a. Non-HE sector members, on the grounds that funding is not as readily available to them b. Early career members, by which we mean those working in libraries for less than five years – to include non-professional staff considering librarianship as a career, staff working towards a CILIP accreditation in post and qualified staff still working in non-professional roles, again on the grounds that funding is not as readily available to this group
  3. 3. c. Members who have not as yet attended our conference 3. That the student bursary be open to part-time and full-time students currently studying for a CILIP accredited course for a first degree or postgraduate qualification in the library/information sector in the UK 4. That both bursaries cover conference fees and travel expenses up to a value of £250 5. That application is by a written statement setting out, in no more than 500 words, eligibility for application; reasons for wishing to attend the event and what benefits that attendance might bring to them in their current role and/or career development, now or in the future. 6. That in the event of an application being received from an individual working at the same organisation as a committee member, that committee member will not engage with the selection process 7. That the criteria for consideration used in the selection process are made publicly available on the ALISS website 8. That the recipients of the awards write a report on the conference and their experiences, for inclusion in ALISS Quarterly at the committee’s discretion. 9. That awards are made at the discretion of the committee and that the committee’s decision is final. Online voting, ahead of the meeting, poled 7 in favour. All committee members had also agreed and the proposal was carried unanimously by the AGM, as was the amendment to the constitution point 10 to incorporate this. All papers are on the website Review of Activities. Heather Dawson Presented a review of events A summer event was held at Coventry University London on 18th August 2016. Doing more with less: How information professionals can survive and thrive. Presentations from several speakers were followed by brainstorming and discussion sessions. The themes covered were: - Proving our worth- Inspiring learning for all: an alternative evaluation model from the heritage sector. Eleanor Payne, Education Officer at LSE Library and Archive, explored the principles of the Inspiring Learning for All framework which is used extensively in the heritage sector to measure impact as well as plan projects and programmes. Delegates considered how this could be applied to the Library sector and considered other issues relating to measuring impact qualitatively. Feedback from discussion on the day concerning measurement via a padlet page
  4. 4. • When is a team really a team-? moving from subject Librarians to Liaison teams– Caroline Gale, Library Liaison Manager, University of Exeter. Discussed issues relating to the restructuring and staff reduction which occurred at the university in 2015. She detailed the shift involved for the subject librarians and looked at the new model they now use, evaluating its effectiveness and the changes in working practices needed to maintain effective service for our users. • Developing a research culture – Chris Powis, Head of Library and Learning Services at the University of Northampton considered how staff in his institution are encouraged at all levels to get involved in library based research • Using technology to develop our Information literacy teaching– Catherine Radbourne, Subject Librarian for Nursing and Midwifery, City University London and Antonella Yarnold. Subject Librarian for Social Sciences City University London provided some practical examples of ways in which they have used technology to enhance their teaching. Papers and padlet comments can be accessed via the website https://alissnet.com/doing-more-with-less-how-information-professionals-can- survive-and-thrive/ A Christmas half-day event was held in London on 8th December 2016. The theme was EBooks: the changing nature of use and publishing. It comprised three speakers • The UK Scholarly Communications Licence – supporting academics with open access Dr Torsten Reimer, Head of Research Services, The British Library • Getting Government’s message across: communicating with citizens, policymakers and researchers in the 21st century. Jennie Grimshaw, Service and Content Lead Government and Official Information, The British Library- • eBook Accessibility Audit, Ben Watson, University of Kent
  5. 5. Papers available from https://alissnet.com/aliss-xmas-special-ebooks- the-changing-nature-of-use-and-publishing/ 2017 ALISS continued to support the disability forum for information professionals three meetings were held and a monthly bibliography indexing disability related articles was posted online via a website at http://librarychampionsfordisabilityaccess.blogspot.co.uk . Visits. ALISS also has a very active programme of professional visits to libraries open to members free of charge and to non-members at £5. Visits in 2016/17 included. London Metropolitan Archives, Goldsmiths University of London Special Collections and the Women’s Art Library, LSE Library Glad to be Gay exhibition and the Hall Carpenter Archive, Royal College of Nursing Library and Archive, Downs Museum, National Autistic Society Library, RHS Library and Archive, Sainsbury Archive- Museum of the Docklands; Wellcome Library Reading Room, University of West London- Hamlyn Library Membership. Membership & Attendance 2016/17 2015/16 Membership Corporate membership 89 plus 3 still late payers 96 Individual 28 33 Student 1 1 Total 130 Attendance Attendance at AGM 28 28 Attendance at Summer Conference 30 28 Attendance at Christmas event 26 29 Attendance at April half day conference Not applicable 28
  6. 6. Attendance at June Disability Meeting 20 Not applicable Attendance at November Disability Forum Meeting 20 28 Attendance at March Disability Forum Meeting 16 29 Total 170 Journal ALISS continues to publish its journal ALISS Quarterly which offers short topical articles on recent professional developments. ALISS Quarterly is available in print (free to members) and online. The current online issues are password protected and available to members only.The archive of all issues is now available free online.The most recent year are password protected . Special Issues for 2016/17 included: Innovation in Library roles; eBooks and the changing nature of publishing; Ebooks and other library innovations. Supporting changing educational needs. The Aliss Quarterly prize for the most innovative and inspiring article was awarded to: First prize - Managing Your Digital Footprint Nicola Osborne and Louise Connelly, University of Edinburgh. Vol.11 no.1 October 2015 p22-26 Second Prize Two-way learning with LibQuizzes at UCL Institute of Education Barbara Sakarya, International Collections Librarian & Information Literacy Coordinator, UCL, Vol 11 no.3 April 2016 p5-8 Forthcoming Activities A summer conference Library space and design is being planned for August 2017 Visits are planned to the V&A national collection Middlesex University Special collections. . Heather Dawson. ALISS Secretary h.dawson@lse.ac.uk
  7. 7. Attendance at June Disability Meeting 20 Not applicable Attendance at November Disability Forum Meeting 20 28 Attendance at March Disability Forum Meeting 16 29 Total 170 Journal ALISS continues to publish its journal ALISS Quarterly which offers short topical articles on recent professional developments. ALISS Quarterly is available in print (free to members) and online. The current online issues are password protected and available to members only.The archive of all issues is now available free online.The most recent year are password protected . Special Issues for 2016/17 included: Innovation in Library roles; eBooks and the changing nature of publishing; Ebooks and other library innovations. Supporting changing educational needs. The Aliss Quarterly prize for the most innovative and inspiring article was awarded to: First prize - Managing Your Digital Footprint Nicola Osborne and Louise Connelly, University of Edinburgh. Vol.11 no.1 October 2015 p22-26 Second Prize Two-way learning with LibQuizzes at UCL Institute of Education Barbara Sakarya, International Collections Librarian & Information Literacy Coordinator, UCL, Vol 11 no.3 April 2016 p5-8 Forthcoming Activities A summer conference Library space and design is being planned for August 2017 Visits are planned to the V&A national collection Middlesex University Special collections. . Heather Dawson. ALISS Secretary h.dawson@lse.ac.uk

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