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ALISS AGM Financial Statement 2018


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ALISS AGM Financial Statement 2018

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ALISS AGM Financial Statement 2018

  1. 1. Association of Librarians and Information Professionals in the Social Sciences (an unincorporated association) Report & Statement of Account For the Year Ended 31 March 2018 Contents Page Report of the Committee 1 Statement of Account 5 Reconciliation of Funds 6 Note to the Accounts 7 Independent Examiner’s Report 8
  2. 2. Association of Librarians and Information Professionals in the Social Sciences Report of the Committee For the Year Ended 31 March 2018 1. Objectives The Association of Librarians and Information Professionals in the Social Sciences (“ALISS”) is an unincorporated not-for-profit professional association established in April 2005. The purpose of ALISS is to provide a forum for information professionals (in the UK or overseas) involved or interested in social sciences information. It offers the opportunity to network and exchange information with other members. Membership of the Group is open to any individual or corporate body on payment of a membership fee (£25 for individuals, £25 for students and £40 for organisations), and all duly registered members of the association have the privilege of voting at association meetings. In the event of a termination of its activities, any surplus funds would be distributed to existing members. 2. Governance ALISS is governed by a Constitution adopted at its launch in April 2005. ALISS is managed by a committee consisting of elected members, comprising up to three officers: Chair, Honorary Treasurer, Honorary Secretary, and up to six ordinary members of the committee, all of whom must be members of ALISS. Current office holders are: Sally Patalong Chair Joanna Tate Hon. Treasurer Heather Dawson Hon. Secretary 3. Membership & Attendance 2017/18 2016/17 Membership Corporate membership 86 89 Individual 28 28 Student 0 1 Total 118 Attendance Attendance at AGM 24 28 Attendance at Summer Conference 40 30 Attendance at Christmas event 27 26 Attendance at April half day conference Not applicable Not applicable Attendance at Michaelmas Disability Meeting 20 20 Attendance at Lent Disability Forum Meeting 14 20 Attendance at summer disability meeting To be held in july 20 Total 140 1
  3. 3. 4. Activities The 2017 AGM was held on 20th June at Senate House. It focused upon Engaging with our users through innovative communication There were two presentations: Lanchester Library You Choose campaign turns out to be a real hoot. – Sharon Davison discussed how Coventry University library staff used owls in the library to promote their book recommendation campaign Case by case: Engagement at RCN Libraries – Frances Reed Gave some examples of the range of initiatives used by the RCN to boost engagement with members and the public, ranging from the creative use of library spaces, to reaching out to nursing networks across the UK. Papers and slides are available at: our-users-through-innovative-communication/ The conference introduced an amendment to the constitution which aimed to launch a bursary for conference attendance. While this was voted by members, response was low and during 2018 committee members have revisited the terms of this to broaden appeal. The terms of the proposed 2018 amendment have been circulated to members prior to the 2018 AGM. A summer event was held at Coventry University London in August 2017. The theme was Amazing spaces: using library design to enhance organisational goals and user satisfaction. Papers included: • Looking Good, Working Well: the Ultimate Goal in Library Design– Karen Latimer, Chair, Designing Libraries Advisoty Board, UK on the qualities of good Library design, showcasing examples of inspiring new libraries that have had an impact and improved the user experience. • Building the Future- Sally Jennings introduces, the British Library vision for redesign and redevelopment on the London site • The Hive at Five: from Design to Delivery – Sarah Pittaway and Laura Worsfold discuss the challenges of the Worcester Hive the first fully integrated public and university library in Europe • Look, Touch, Read, Collect – Loesja Vigour and Nicola Cook on the development of the new Wellcome Library reading room, An innovative hybrid of gallery, library and events space. Papers online at: user-satisfaction/ 2
  4. 4. A Xmas event was held at Coventry University London on 7th December 2017 . The theme was Evaluating library projects and services. There were three presentations: Beth Clark, Head of Digital Scholarship and Innovation, LSE. In September 2017 LSE Library opened the newly refurbished student space on the Lower Ground Floor. The design for the refurbishment was based on UX research and student feedback so it was important to adopt these same methods when evaluating the success of the project. Stepping outside the library: process reviews at the LSE- Joanna Tate, Service Assessment and Development Manager, LSE shared her experiences of how lean process reviews developed in a university library were applied in a wider university setting. Deep Impact- Jo Wood, Library and Information Service Manager. –discussed her mixed methods approach to reviewing the impact of her specialist library and information service for social workers in Cafcass Papers online at: worked-evaluating-library-projects-and-services/ Attendance at the AGM and Christmas event is free to members; the non-members fee is £20. Attendance at the Summer Conference 2017 cost £50 for members and £70 for non-members. During 2018 ALISS continued to support the disability forum for information professionals. Three meetings were held and a monthly bibliography indexing disability related articles was posted online via a website at .During the year we sought contact with Jisc Accessibility and RNIB Bookshare and are now regularly inviting them to give update and attend meetings. ALISS also has a very active programme of professional visits to libraries open to members free of charge and to non-members at £5. Visits in 2017/18 included: University of West London redesigned Library space; Cartoon Archive University of Kent; V&A National Art Library; Middlesex University Archives; Fan Museum; Feminist Library; Salters Hall and Archive; London Irish centre Library; Royal Holloway Archives and Tour of Suffrage Exhibition; ZSL Library and Archives; TUC Library collections; Senate House LGBT Library collections ALISS continues to publish its journal ALISS Quarterly which offers short topical articles on recent professional developments. ALISS Quarterly is available in print (free to members) and online. The current online issues are password protected and available to members only. The archive of all issues is now available free online. The most recent year is password protected. Special Issues for 2017/18 included: Innovation in Library roles; eBooks and the changing nature of publishing; Engaging with our users through innovative communication; Innovative Library design; Evaluating library services and projects and Relationship management and the Library. 3
  5. 5. The Aliss Quarterly prize for the most innovative and inspiring article was awarded to: First prize – Copyright and archive digitisation: Rewind at Leonard Cheshire – Theresa Morley Heritage Project Office Leonard Cheshire Disability Vo.12, no.1 October 2016, p6-10 Second Prize Electronic Solutions for Smarter more collaborative Information Literacy Teaching at Cardiff University. Eric Swain and Rebecca Mogg. Cardiff University. Vol.12, no.1 October 2016 p18-21 5. Finances There was a cash surplus of £1,784 (2017: £3,642). Income Corporate and personal membership fees and sale of ALISS Quarterly extra copies totalled £4,997 (2017: £4,299) and so covered the cost of producing the journal (£2,836 (2017: £2,748)). The summer conference made a surplus of £519 (2017: £488). Income of £335 was received from the Publisher’s Licencing Society. Expenditure Expenditure on the AGM totalled £467 (2017: £368) including £75 (2017: £75) in prizes for ALISS Quarterly best articles. Expenditure on other events consisted of £197 (2017: £553) for catering, room hire and travel expenses. Office costs consisted of £660 (2017: £636) for accountancy advice and assistance. Financial Position Cash at bank at 31 March 2018 amounted to £19,031 (2017: £17,427) 6. Approval This statement of account was approved by the AGM on xxxxxx 2018 and signed on its behalf by: Joanna Tate Honorary treasurer 4
  6. 6. Association of Librarians and Information Professionals in the Social Sciences Statement of Account For the Year Ended 31 March 2018 2018 2017 Income Note £ £ Membership fees Corporate 4,257 3,599 Personal 740 700 4,997 4,299 Events, Conferences & Workshops Summer Conference 1,830 1,180 Other events - 440 1,830 1,620 Other income Sale of Extra Copies of Journal - - Non-member attendance on tours 130 115 Non-member attendance at AGM - 40 Publisher’s licencing society 335 2,742 465 2,897 Total Income 7,292 8,816 Expenditure Membership costs Printing of ALISS Quarterly 2,836 2,748 AGM 467 368 3,303 3,116 Events, Conferences & Workshops Summer Conference 1,311 692 Other events 197 553 1,508 1,245 Other costs Web site costs 37 39 Office costs 660 636 697 675 Total Expenditure 5,508 5,036 Surplus of Income over Expenditure 1,784 3,780 Corporation tax 1 (211) (138) Surplus of Income over Expenditure after tax paid 1,573 3,642 5
  7. 7. Association of Librarians and Information Professionals in the Social Sciences Reconciliation of funds For the Year Ended 31 March 2018 2018 2017 £ £ Cash at bank at 31 March 18,820 17,427 Represented by: Retained surplus at 1 April 17,427 13,785 Surplus/(deficit) for the year ended 31 March 1,573 3,642 Total 18,820 17,427 There were no other material assets or liabilities other than those stated above. 6
  8. 8. Association of Librarians and Information Professionals in the Social Sciences Notes For the Year Ended 31 March 2018 1. Corporation tax Corporation tax is provided on the non-mutual trading elements of the income and expenditure account. 2018 2017 £ £ In respect of the year ended 31 March: 2017: - - 2017: 211 138 Total 211 138 7
  9. 9. Association of Librarians and Information Professionals in the Social Sciences Independent Examiner’s Report For the Year Ended 31 March 2018 I report on the accounts of the ALISS for the year ended 31 March 2018, set out on pages 5 to 7. This report is made solely to the Office Holders of ALISS. BASIS OF INDEPENDENT EXAMINER’S STATEMENT An examination includes a review of the accounting records kept by the association and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the Office Holders concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the accounts. INDEPENDENT EXAMINER’S STATEMENT In the course of my examination, no matter has come to my attention: 1. which gives me reasonable cause to believe that, in any material respect: • proper accounting records have not been kept; and • accounts have been prepared which do not agree with the accounting records; or 2. to which, in my opinion, attention should be drawn in order to enable proper understanding of the accounts to be reached. John Helm ACA 17 Heathville Road London N19 3AL 20 June 2018 8