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Aliss agm 2018 minutes


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ALISS AGM Minutes 2018

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Aliss agm 2018 minutes

  1. 1. ALISS AGM June 28th 2018 Coventry University London Minutes Attending Tom Alexander, British Library Matthew Budd, Cafcass Kathy Chaney, Canterbury Christ Church University Heather Dawson, LSE Library (ALISS secretary) Angela Dimond, University of Hertfordshire Jennie Grimshaw, British Library (ALISS Committee) Richard Hopkins, Aston University (ALISS Committee) Emma Milnes, ZSL Library Katie Moore, University of Reading Theresa Morley, Highways England Catherine Pask, NSPCC Sally Patalong, Coventry University (ALISS Chair) Fran Porrit, Teeside University (ALISS Committee) Jane Pothecary, King’s College London Natasha Skeen, University of Worcester Claire Smith, Keele University Jo Tate, LSE Library (ALISS Treasurer) Jo Wood, Cafcass (ALISS Committee) Apologies Norma Menabney, Queens University Antonella Yarnold, City University London Committee membership The following were re-elected as officers by the AGM Joanna Wood Cafcass – ALISS chair Claire Smith, Keele University, ALISS treasurer Heather Dawson – LSE Library (Secretary) Joanna Tate, LSE Library.. Jennie Grimshaw, British Library Richard Hopkins, Aston University Norma Menabney, Queens University Belfast Fran Porrit, Teeside University Antonella Yarnold, City University Standing down Jane Alderson-Rice, University of Kent stood down
  2. 2. After 5 years Sally Patalong stood down as chair. She was replaced by Jo Wood Cafcass. Sally was co-opted as a member of the committee to facilitate the changeover. Jo Tate stood down as treasurer she was replaced by Claire Smith, Keele University but will act as a committee member in 2018/19 to facilitate the changeover. Chair's report Sally gave an overview of the year's activities. She highlighted the range of activities undertaken and able work of all committee members. ALISS Finance A thorough report and statement of accounts for the year up to April 2018 was prepared by Jo Tate, The full statement has been verified by the independent financial examiner John Helm ACA and was approved by the AGM. It is available from the ALISS website. Cash at bank at 31 March 2018 amounted to £19,031 (2017: £17,427) There was a cash surplus of £1,784 (2017: £3,642).the higher figure in the earlier year as due to a one off payment from the Publisher’s Licencing Society. Constitutional amendment Sally presented to the AGM a proposal to amend the constitution to extend the range of the bursary to allow attendance at any event throughout the calendar year. This is presented in point 10 of the constitution. 1. Bursaries a) The Group may offer (subject to availability of funds) 2 bursaries per calendar year for attendance at a conference of the applicant's choosing i. 1 members’ bursary ii. 1 student bursary b) The members’ bursary will be open to all individual or corporate members of ALISS, with priority given, at the committee’s discretion, to one or both of the following: i. Non-HE sector members, on the grounds that funding is not as readily available to them ii. Early career members, by which we mean those working in libraries for less than five years – to include non-professional staff considering librarianship as a career or working towards a CILIP accreditation and qualified staff still working in non- professional roles, again on the grounds that funding is not as readily available to this group
  3. 3. c) The student bursary will be open to part-time and full-time students currently studying for a CILIP accredited course for a first degree or postgraduate qualification in the library/information sector in the UK d) Both bursaries will cover conference fees and/or travel expenses up to a value of £250 e) Application will be by a written statement setting out, in no more than 500 words, eligibility for application; reasons for wishing to attend the event and what benefits that attendance might bring to them in their current role or career development, now or in the future f) In the event of an application being received from an individual working at the same organisation as a committee member, that committee member will not engage with the selection process g) The criteria for consideration used in the selection process will be made publicly available on the ALISS website h) The recipients of the awards will write a report on the conference and their experiences, for inclusion in ALISS Quarterly at the committee’s discretion i) Bursaries will be paid on production of an invoice or proof of payment j) Awards are made at the discretion of the committee and the committee’s decision is final. This amendment received an email consultation prior to the AGM and was approved by AGM members Review of Activities. Heather Dawson Presented a review of events. This is detailed in a separate document and included conferences., visits. A summer workshop for 2018 is planned at Aston University Journal The Aliss Quarterly prize for the most innovative and inspiring article was awarded to: First prize – Copyright and archive digitisation: Rewind at Leonard Cheshire – Theresa Morley Heritage Project Office Leonard Cheshire Disability Vo.12, no.1 October 2016, p6-10 Second Prize Electronic Solutions for Smarter more collaborative Information Literacy Teaching at Cardiff University. Eric Swain and Rebecca Mogg. Cardiff University. Vol.12, no.1 October 2016 p18-21 .
  4. 4. Heather Dawson. ALISS Secretary