3 pm3 c_5%20-%20work%20authorization

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3 pm3 c_5%20-%20work%20authorization

  1. 1. Cost Estimation<br />Cost Budgetting<br />Work Authorization<br />
  2. 2. Authorizing Work in the Budget<br />Once budget has been allocated to a Control Account, the “scope flowdown” has been matched to the “funding flowdown”<br />We have work in “assignable” packages = Work Packages<br />We have the money assigned to fund these packages<br />The last step in planning is now to authorize the work to go ahead - this is done by “Work Authorization”<br />Methods:<br />Informal – email advising related functions of work scope authorized and charge number to use<br />Formal (preferred) – work authorization form issued<br />
  3. 3. Sample Work Authorization Form<br />Authorization Reference #<br />References to program scope: PO #; WBS Work Package # <br />Description of work scope authorized<br />Budget authorization details by function and element of cost (ie. Labour, material, travel, etc.)<br />Charge # references<br />Approvals: CAM, Project Manager<br />
  4. 4. Work Authorization “Rules”<br />No work can happen until authorized<br />Work authorized has to be in the Work Package scope.<br />May authorize:<br />all work packages at once<br />just some work packages (eg. The near term ones)<br />just portions of a work package (must make the limits clear on the Work OrderBUT<br />The sum of all authorized work must be less than the Control Account budget <br />Work has to stop when the budget runs out<br />
  5. 5. Cost Estimation<br />Cost Budgetting<br />Work Authorization<br />

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