Form 1 Term 2 Week 4.1

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Form 1 Term 2 Week 4.1

  1. 1. INFORMATION COMMUNICATION TECHNOLOGY Term 2~ Week 4.1 Specific Objective ~ 1.5.1
  2. 2. Objectives <ul><li>Print documents using the various print options. </li></ul>
  3. 3. Required Previous Knowledge <ul><li>Students can mention the function of the printer </li></ul>
  4. 4. REVIEW OPENING AN EXISTING DOCUMENT
  5. 5. Opening an Existing Document Method B ~ Standard Toolbar <ul><li>Open Microsoft Word </li></ul><ul><li>Click the “OPEN” Icon on the “Standard Toolbar” and the “Open Dialogue Box” Will Appear. </li></ul><ul><li>Click “My Documents” </li></ul><ul><li>Look for the file or folder that contains your Document. </li></ul><ul><li>You will have to click the file or folder and then click open. </li></ul><ul><ul><li>Depending on where your file is located you have to repeat the step '4' more then once. </li></ul></ul>
  6. 6. PRINTING A MICROSOFT WORD DOCUMENT
  7. 7. <ul><li>Printing is the process of telling the computer to output your work in the form of a permanent copy. </li></ul><ul><li>You can print a single copy or multiple copies at one time onto paper, cloth or other material. </li></ul>Definition of Printing
  8. 8. DEMONSTRATION PRINTING A DOCUMENT
  9. 9. REVIEWING YOUR WORK BEFORE PRINTING
  10. 10. Reviewing Your Work Before Printing <ul><li>Review the layout of your document before printing it to ensure it appears / formatted exactly the way you want. </li></ul><ul><li>Printing can be expensive costing 20gp or more per page. </li></ul>
  11. 11. Reviewing Your Work Before Printing <ul><li>Tools to review your work include: </li></ul><ul><ul><li>Print Preview ~ Allows you to see the current appearance of your work either as a single page or multiple pages at once. </li></ul></ul><ul><ul><li>Print Layout View </li></ul></ul><ul><ul><li>Print a soft-copy to a file or .pdf </li></ul></ul>
  12. 12. Previewing A Document ~ By The Numbers <ul><li>Click PRINT PREVIEW on the STANDARD TOOLBAR. </li></ul><ul><li>The current page of your document is displayed in the print preview window. </li></ul>
  13. 13. Print Preview Window
  14. 14. Print Preview Window <ul><li>Print preview toolbar contains the buttons to adjust how you preview the document </li></ul><ul><li>Menu bar contains the same items in the default Microsoft Word environment. </li></ul>
  15. 15. Print Preview Toolbar (1 of 3) <ul><li>Print ~ Directs the machine to print the current document using the default settings. </li></ul><ul><li>Magnifies ~ Zooms in on the current view. </li></ul><ul><li>One Page ~ Displays the current page on the monitor. </li></ul>1 9 2 3 4 5 6 8 7
  16. 16. Print Preview Toolbar (2 of 3) <ul><li>Multiple Pages ~ Displays a drop down allowing you to select the number of pages to display. </li></ul><ul><li>Zoom Scale ~ Functions just like that of the Standard Toolbar. </li></ul><ul><li>View Ruler ~ Tuns the rulers on or off. </li></ul>4 6 5
  17. 17. Print Preview Toolbar (3 of 3) <ul><li>Shrink To Fit ~ Reduces the documents by one page. (i.e. from 9 to 8) by reducing the font size. </li></ul><ul><li>Full Screen ~ Removes the Task Bar, Title Bar and Menu Bar from the Print Preview Environment. </li></ul><ul><li>Close ~ Returns you to the Microsoft Word Default Environment. </li></ul>1 9 3 5 6 8 7
  18. 18. Correcting Errors Observed In Print Preview <ul><li>To make changes to your document when previewing it, you must CLOSE the window and return to default MS Word Environment. </li></ul>
  19. 19. View Modes <ul><li>These view options can be located: </li></ul><ul><ul><li>On the VIEW SELECTION BAR to the left of the horizontal scroll bar </li></ul></ul><ul><ul><li>The VIEW MENU menu. </li></ul></ul>
  20. 20. View Modes <ul><li>Normal View ~ Is the most often used and shows formatting such as line spacing, font, point size, and italics. Word displays multiple-column text in one continuous column. </li></ul><ul><li>Web Layout ~ Enables you to view your document as it would appear in a browser such as Internet Explorer. </li></ul><ul><li>Print Layout ~ The most popular view and shows the document as it will look when it is printed. </li></ul><ul><li>Reading Layout ~ Formats your screen to make reading your document more comfortable. </li></ul><ul><li>Outline View ~ Displays the document in outline form. Headings can be displayed without the text. If you move a heading, the accompanying text moves with it. </li></ul>
  21. 21. “ BASIC” PRINTING
  22. 22. Basic Printing ~ By The Numbers Standard Toolbar (Method A) <ul><li>Be satisfied with your document. </li></ul><ul><li>Be certain the printer is turned on and connected to the System Unit. </li></ul><ul><li>On the Standard Toolbar, click PRINT. The status bar displays a printer icon that indicates the document is being sent to the printer. </li></ul><ul><li>Documents Prints. </li></ul>
  23. 23. PRINTING WITH OPTIONS
  24. 24. Printing ~ By The Numbers Menu Bar (Method B) <ul><li>Click on FILE Menu and select PRINT. The PRINT DIALOGUE Box appears. </li></ul><ul><li>Preview the settings and adjust as required. </li></ul><ul><li>Click OK to begin printing. The status bar displays a printer icon that indicates the document is being sent to the printer. </li></ul><ul><li>Documents Prints. </li></ul>
  25. 25. Printing Options <ul><li>When you use the print command from the FILE Menu you have option that effect how the document is printed. </li></ul><ul><li>These options are selected from within the PRINT DIALOGUE BOX. </li></ul>
  26. 26. Printing Options <ul><li>These options include: </li></ul><ul><ul><li>Range of Pages to be Printed </li></ul></ul><ul><ul><li>Number of Copies to be Printed </li></ul></ul><ul><ul><li>Collating of Multiple Copies </li></ul></ul><ul><ul><li>Paper's Orientation (landscape / portrait) </li></ul></ul><ul><ul><li>Size of the Paper To Print On </li></ul></ul>
  27. 27. PRINTER DIALOGUE BOX
  28. 28. Print Dialogue Box <ul><li>Printer's Name </li></ul><ul><li>Printer's Properties </li></ul><ul><li>Copies to be printed </li></ul><ul><li>Closes the Dialogue box without printing </li></ul><ul><li>Completes the printing process </li></ul><ul><li>Printing Advanced Options </li></ul><ul><li>Range to be printed </li></ul>1 2 7 6 3 4 5
  29. 29. Printer Dialogue Box Printer's Name (1 of 6) <ul><li>Indicates the name of the default or selected printer. Click on the arrow to display other printers to choose from. </li></ul><ul><li>Status indicates if the selected printer is “idle”, “in use”, etc.. </li></ul>
  30. 30. Printer Dialogue Box Printer's Properties (2 of 6) <ul><li>Opens a dialog box to make temporary changes to the default settings of the printer. </li></ul><ul><li>This dialogue box will vary from one printer to another. Take time to read the choices carefully as they choices have more in common then different. </li></ul>
  31. 31. Printer Dialogue Box Copies (3 of 6) <ul><li>By default, only one page is printed. </li></ul><ul><li>You can increase the number of copies from 1 to 5, 10, 20, etc. </li></ul><ul><li>Enter the number in the space </li></ul>provided or use the arrows to select the quantity.
  32. 32. Printer Dialogue Box Collate (4 of 6) <ul><li>Is helpful when you are printing more than one copy of a document. </li></ul><ul><li>For Example : When you want 3 copies of a 5 paged document and the collate is activated, the printer will print pages one to five of the first copy before it starts to print the second copy. If the collate is not activated, then by default, the printer will print 3 copies of page one, then 3 copies of page two until is it done. </li></ul>
  33. 33. Printer Dialogue Box Range To Be Printed (5 of 6) <ul><li>Specifies all or a set of specific page(s) that you want to print. </li></ul><ul><li>It helps you to specify the page or the pages you want to print. It provides the options of either printing “All” or printing the “Current page” or “Pages”. </li></ul>
  34. 34. Printer Dialogue Box Range To Be Printed (6 of 6) <ul><li>The “pages” options allows you to enter a page number or page ranges by using comma to separate them. E.g. 1-2,5,6. </li></ul>
  35. 35. Print Dialogue Box <ul><li>Printer's Name </li></ul><ul><li>Printer's Properties </li></ul><ul><li>Copies to be printed </li></ul><ul><li>Closes / Cancel </li></ul><ul><li>OK / Print </li></ul><ul><li>Advanced Options </li></ul><ul><li>Range to be printed </li></ul>1 2 7 6 3 4 5
  36. 36. Printing ~ By The Numbers Menu Bar (Method B) <ul><li>Click on FILE Menu and select PRINT. The PRINT DIALOGUE Box appears. </li></ul><ul><li>Preview the settings and adjust as required. </li></ul><ul><li>Click OK to begin printing. The status bar displays a printer icon that indicates the document is being sent to the printer. </li></ul><ul><li>Documents Prints. </li></ul>
  37. 37. PRINTING BEYOND PAPER
  38. 38. Printing Beyond Paper <ul><li>Printing in the modern world does not require paper, as there are such ICTs as: </li></ul><ul><ul><li>Digital Ink </li></ul></ul><ul><ul><li>Adobe Acrobat Portable Document Format (PDF) </li></ul></ul><ul><ul><li>Microsoft Office Document Image Writer </li></ul></ul>
  39. 39. Printing Beyond Paper <ul><li>Printing to a “File” is the same as printing to a “Printer” you choose the file type from the PRINTER DROP Down Menu. </li></ul>
  40. 40. CLASS WORK
  41. 41. Class Work ~ Printing <ul><li>Open your existing file. </li></ul><ul><li>Preview the text. </li></ul><ul><li>Print your document to a file on the desktop. </li></ul><ul><li>Open your file to view. </li></ul><ul><li>Delete your file from the desktop. </li></ul>
  42. 42. DISCUSSION
  43. 43. Discussion ~ Printing Beyond Paper <ul><li>Printing to a “File” as it is refereed to has certain benefits / applications along with certain draw backs / constraints. </li></ul><ul><li>Break into small groups of 4 students and come up with as many of each as you can. </li></ul>
  44. 44. QUESTIONS

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