1. Name and Address of the shipper.
2. Name and address of the consignee
3. Invoice date
4. Purchase order no.
5. Number of units, unit value, total value of each unit.
6. Total value of the shipment, including currency
7. Reason for export.
8. Number of packages and total weight of packages , etc.
9. terms of payment.
10.terms of delivery :
This document is used by the customs to charge
any applicable duties and taxes and is also used to
provide accurate statistic data to the government.
The company that fulfils an export declaration has
to provide details such as:
Detail of the goods, quantity, value, origin.
Country of destination and entity receiving the
Detail of the exporter.
Signed declaration of the exporter.
Shipping bill- The shipping bill is prepared in the name
of the exporter reflecting the goods, its quantity to be
exported along with price. It can be prepared by the
exporter or its agent. The shipping bill prepared should
be entered in the data base of the Customs Authorities or
their authorized representatives office for authentication /
approval. It Is the CHA's job to file the shipping bill.
SDF - A document submitted to customs authorities by
exporters verifying that shipping bills are accurate and
complete. An exporter confirms on form SDF that the
amount paid by the buyer is the same as the full export
value stated on the shipping bill. Also called statutory
After these documents are ready the shipper gives the
documents to the freight forwarder who hands over
these documents to the CHA. The customs officials go
through the documents assess them and after
confirming that the documents are authentic they
approve the shipment. The freight forwarder collects the
shipment or cargo from the CHA and loads it onto the
ship. It is the cha's job to clear the goods from the
custom and hand it over to the freight forwarder. The
freight forwarder has to Book a space in advance with
the shipping line stating all the Cargo that needs to be
transported. When the cargo is in possession with the
shipping line, they give the shipper or the consignor the
bill of lading.
Bill of Lading-it is a document which covers transport
by sea Signed by the carrier or the freight forwarder. it
serves as a receipt to the consignor for the goods, as
evidence of the contract of transport containing the