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Gtd In Practice

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My way for GTD

Published in: Business, Technology
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Gtd In Practice

  1. 1. GTD ® in Practice Doing it My Way GTD® and Getting Things Done® are registered trademarks of the David Allen Company .
  2. 2. The Idea <ul><li>Do not spend time and energy on items you can do nothing with them at the certain time and place </li></ul>GTD® and Getting Things Done® are registered trademarks of the David Allen Company .
  3. 3. Basics <ul><li>The implementation base on 3 lists </li></ul><ul><ul><li>Ongoing list , main list </li></ul></ul><ul><ul><li>Short term list , the working list </li></ul></ul><ul><ul><li>Someday list , incubation list </li></ul></ul>GTD® and Getting Things Done® are registered trademarks of the David Allen Company .
  4. 4. Ongoing To Do List <ul><ul><li>1. Wright down all To-Do items related to active items and projects </li></ul></ul><ul><ul><li>2. Focus on the major items (projects) </li></ul></ul><ul><ul><li>3. Start with the titles </li></ul></ul><ul><ul><li>4. Drill down with the sub items </li></ul></ul><ul><ul><li>5. Avoid dealing with the small things (phones, mails...) </li></ul></ul><ul><ul><li>6. Now you have a projects oriented To-Do list </li></ul></ul><ul><ul><li>7. Use an internet application for it, the list will be available everywhere </li></ul></ul>GTD® and Getting Things Done® are registered trademarks of the David Allen Company .
  5. 5. Ongoing To Do List <ul><li>Every item in the list gets one of the following statuses </li></ul><ul><ul><li>Next action </li></ul></ul><ul><ul><li>Waiting for </li></ul></ul><ul><li>  </li></ul><ul><li>The “Ongoing” list is the main working list </li></ul>GTD® and Getting Things Done® are registered trademarks of the David Allen Company .
  6. 6. Next Action <ul><li>Next action status use for items have to be done by you </li></ul><ul><li>It will allocated to you unless you decide to delegate it </li></ul><ul><li>Mostly, no need to make a due date or a reminder to them </li></ul><ul><li>In case of long future actions (month or more), reminder is needed </li></ul>GTD® and Getting Things Done® are registered trademarks of the David Allen Company .
  7. 7. Waiting For <ul><li>Use the Waiting for status for items that have to carry out by others </li></ul><ul><li>Allocate them to a person </li></ul><ul><li>Make due date and reminder for check out </li></ul><ul><li>Usually, these items are preliminary to others </li></ul>GTD® and Getting Things Done® are registered trademarks of the David Allen Company .
  8. 8. Short Term To Do List <ul><li>The Short term list will contain all the items that can be execute the same day or next day (short term) </li></ul><ul><li>To this list, add all the small things you should make in these days, email, phones ect. </li></ul><ul><li>The Short term list is, actually, your working list </li></ul><ul><li>It contain only the items, relevant to the time and place. </li></ul><ul><li>The 2 minutes rule apply on this list </li></ul><ul><li>Because of the short life of this list, it can be hand written on a paper or on the PDA </li></ul><ul><li>The short term list is the only list you need on your PDA </li></ul><ul><li>  </li></ul>GTD® and Getting Things Done® are registered trademarks of the David Allen Company .
  9. 9. Someday To Do List <ul><li>Use for far future items, mostly projects </li></ul><ul><li>These items or project have a good probability to execute next year </li></ul><ul><li>No need for due date or reminders </li></ul><ul><li>No need to allocate them </li></ul><ul><li>The Someday list can be a good place for ideas, Wishful thinking... </li></ul>GTD® and Getting Things Done® are registered trademarks of the David Allen Company .
  10. 10. Methodology <ul><li>Check the Ongoing list every 2-3 days </li></ul><ul><ul><li>Update </li></ul></ul><ul><ul><li>Mark completed </li></ul></ul><ul><ul><li>Add new </li></ul></ul><ul><ul><li>Delete </li></ul></ul><ul><ul><li>Move to the Someday list </li></ul></ul><ul><ul><li>Pull out to a Short term list all the items that can be execute the same day or next day </li></ul></ul><ul><li>  </li></ul>GTD® and Getting Things Done® are registered trademarks of the David Allen Company .
  11. 11. Methodology <ul><li>Check the Someday list every month </li></ul><ul><ul><li>Add new </li></ul></ul><ul><ul><li>Delete </li></ul></ul><ul><ul><li>Move to the Ongoing list  </li></ul></ul><ul><li>  </li></ul><ul><li>This list updated with new items every time you move items from the Ongoing list and every time you have an idea. </li></ul><ul><li>However, once a month is a good period to check the items, one by one. </li></ul>GTD® and Getting Things Done® are registered trademarks of the David Allen Company .
  12. 12. Methodology <ul><li>  Most important </li></ul><ul><ul><li>Do all the Next action items in the Short term list </li></ul></ul><ul><ul><li>Check all waiting for items </li></ul></ul>GTD® and Getting Things Done® are registered trademarks of the David Allen Company .

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