Disaster response 101


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Disaster response 101

  1. 1. Disaster Response 101:Recovering water-damaged collections<br />A brief overview of Cause, Response, and Preparation<br />May Day 2010<br />
  2. 2. Cause<br />Water is the most common cause of damage to library materials. Sources can range from roof leaks, burst pipes, fire suppression, and flooding.<br />
  3. 3. Response<br />Rapid response is essential for an effective recovery effort.<br />
  4. 4. Effects of water damage<br /> Paper-based collections begin to distort physically immediately after becoming wet. Books swell; paper cockles; inks and pigments run; coated papers begin to adhere to one another.<br />
  5. 5. Effects of Water Damage<br /> In addition, there is a risk of a mold outbreak. Once established, mold is extremely difficult to control and eradicate.<br />
  6. 6. First steps<br />In the event of a water-related emergency :<br />Remove standing water <br />Assess/survey damage<br />Freeze or air dry wet materials<br />Identify shelf location when removing items<br />
  7. 7. For transport, place wet books separated by freezer paper spine down in uncovered plastic crates - so not to tear out covers when wet.<br />
  8. 8. Prevention<br />If leaks from above are detected, place plastic sheeting over affected stack areas.<br />
  9. 9. Stages of Wetness<br />Soaked<br />Partially wet<br /> or damp<br />Humid<br />
  10. 10. Drying Methods<br />Freezing <br /> Stabilizing to prevent mold growth & provide time to determine a course of action<br /> *Freezer located in Book Conservation Lab, Pennsy<br />Air drying<br /> Interleaving blotters between pages or fanning open with circulating air<br />Dehumidification<br />Maintaining an environment 30-50% relative humidity<br />
  11. 11. Care should be taken when handling wet materials as paper becomes extremely fragile and can suffer further damage<br />
  12. 12. Very wet or soaked materials<br />Freeze within 6-8 hours - in particular, books with coated paper text blocks and vellum bindings<br /><ul><li>Store and separate items with freezer paper
  13. 13. Do not try to open books or separate pages!</li></li></ul><li>Partially wet/Damp materials<br />Air dry<br />
  14. 14. Air Drying<br />Keep air moving!<br />
  15. 15. Partially wet/Damp materials<br />If coated papers are separable, interleave with silicone release paper or remay.<br />Oversize books must lie flat—interleave pages with blotter. Change blotter often, as needed.<br />
  16. 16. Materials affected by high humidity<br />Relocate affected collections to a more stable environment<br />Install dehumidifiers in collections area<br />Stable environmental conditions:<br />55-70 degrees (F)<br />30%-50% relative humidity<br />
  17. 17. Preparation<br />Assign responders to emergencies<br />Prioritize collections :<br />Value <br />Essential records<br />Stability<br />Identify supplies contained in your disaster response kits<br />
  18. 18. Disaster Response Kits<br />
  19. 19. Disaster Response Kits contain:<br />Paper towels<br />Sponges<br />Packing tape<br />Electrical cords<br />Plastic apron<br />Polyethylene gloves<br />Pencils/notepads<br />Blotter<br />4ml Plastic sheeting<br /><ul><li> Heavy duty trash bags
  20. 20. Plastic wrap
  21. 21. Gusseted</li></ul> polyethylene bags<br /><ul><li>Ziplock bags
  22. 22. Dustmask
  23. 23. Scissors</li></li></ul><li>Evaluate Risk<br />Know the materials in your collections<br />Understand the risk factors<br />Be prepared!<br />
  24. 24. Contacts<br />For more information or in an emergency:<br />Preservation Services Department<br />Pennsy Drive<br />Vanessa Smith 301-238-2089<br />Phuong Pham 301-238-2091<br />
  25. 25. Resources<br />Disaster preparedness and response –American Institute for Conservation<br />http://www.conservationus.org/index.cfm?fuseaction=Page.viewPage&pageId=596<br />Mid-Atlantic Resource Guide for Disaster Preparedness<br />http://www.ccaha.org/publications/technical-bulletins<br />Emergency Planning – National Park Service<br />http://www.nps.gov/history/museum/publications/primer/primintro.html<br />Preservation Leaflets: Emergency Management<br />http://nedcc.org/resources/leaflets/3Emergency_Management/06SalvageWetBooks.php<br />Smithsonian Institution Staff Disaster Preparedness Procedures<br />http://www.archives.gov/preservation/emergency-prep/disaster-prep-procedures.html<br />
  26. 26. Contributors<br />Vanessa Smith, Preservation Services<br />Phuong Pham, Preservation Services<br />Sharon Layne, Preservation Services<br />AndraRisch, Volunteer<br />James Cullen, Volunteer<br />