Project Management Institute www.pmi.orgBuilding Professionalism in Project ManagementProject Management Institute Not for Profit Professional Association Established in 1969 by 5 volunteers Global Organization headquartered in Pennsylvania, USA With more than 700,000 members worldwide 251 Charted Chapters Local Chapter - Arabian Gulf Chapter www.pmi-agc.com
A Guide to the Project Management Body of Knowledge The Project Management Body of Knowledge (PMBOK) Guide provides and promotes a common lexicon for discussing, writing, and applying project management. The PMBOK Guide is developed by PMI, and uses this document as a foundational project management reference for its professional development programs. June 30, 2009 Fourth Edition of PMBOK Guide based exam starts 3
What is the project?• A project is “a temporary endeavor undertaken to accomplish a unique product or service” (PMBOK® Guide)• Attributes of projects: – unique purpose – temporary – require resources, often from various areas – should have a primary sponsor and/or customer – involve uncertainty 4
You Can Apply Project Management toMany Areas • Project management applies to work as well as personal projects. • Project management applies to many different disciplines (IT, construction, finance, sports, event planning, etc.) • Project management skills can help in everyday life 5
What is Project Management? Project management is “the application of knowledge, skills, tools, and techniques to project activities in order to meet project requirements” (PMI*, Project Management Body of Knowledge (PMBOK® Guide) • On Time ON Budget To Specs 8
Project Management Process GroupsThe PMBOK® Guide divides the generallyrecognized good project management practicesinto 42 processes that fall into 5 process groups.You haven’t learned the names of the processgroups or knowledge areas yet... but you canprobably guess from their names how they fittogether! 9
Project Management Process GroupsMonitoring & Closing Initiating Executing PlanningControlling Here’s This is This is This means Here’s wherewhere you where you where tracking you fillfigure out figure out the the out all of yourwhat your how you work work, looking final project’s gets for problems paperwork and will do all ofhigh-level and fixing get the work. done.goals are. those paid for the problems work you’ve before completed. they derail 10 your project.
Project Management Process Groups Monitoring & Closing Initiating Planning Executing Controlling Here’s This is This is This means Here’s wherewhere you where you where tracking you fillfigure out figure out the the out all of yourwhat your how you work work, looking final project’s gets for problems paperwork and will do all ofhigh-level and fixing get the work. done.goals are. those paid for the problems work you’ve before completed. they derail 11 your project.
Project Management 9 Knowledge Areas • Knowledge areas describe the key competencies that project managers must develop – 4 core knowledge areas lead to specific project objectives (scope, time, cost, and quality) – 4 facilitating knowledge areas are the means through which the project objectives are achieved (human resources, communication, risk, and procurement management) – 1 knowledge area (project integration management) affects and is affected by all of the other knowledge areas 18
Managing project constraints Your project Your project will You need to manage will need to always have to the scope of work stay within a you do for the get done on budget. project. schedule. Time Cost Scope You have to Unexpected If your product have obstacles can doesn’t do what the people and wreck your it’s supposed to materials to get project if you do, the work done. don’t deal with you wont succeed. this one. Resources Quality Risk
Managing project constraints Cost Resources Time Scope Quality Risk Any time your project changes, you’ll need to know how that change affects all of the constraints. 22
Project Stakeholders • Stakeholders are the people involved in or affected by project activities • Stakeholders include – the project sponsor and project team – support staff – customers – users – suppliers – opponents to the project 28
What we do with the Stakeholders ? • Identify ALL of them • Determine ALL of their requirements • Determine their expectations • Communicate with them • Manage their influence 29
You Have to Know: The sponsor of a project is responsible for creating the project charter. The sponsor of a project pays for the project. The PM manages the project. When you’re taking the exam , be careful when you see a question that asks you about the customer or client. the customer or client is also the sponsor. 31
You Have to Know Portfolio Program Project A portfolio is a group of A program is a group of A project is any work projects or programs that projects that are closely that are linked together by a linked, to the point where produces a specific business goal. managing them together result and is If an architecture firm was provides some benefit. temporary. Projects venturing into remodeling The always have existing buildings as well firm knows from a beginning and an as designing new experience end. Building ones, they might split their that creating huge a house is a classic firm’s efforts into separate skyscrapers example of New Construction and is dramatically different a project. Projects Remodeling portfolios than can be part since the goals for each building residential of programs or are quite different. homes, so portfolios, but A program is a group of residential home portfolios and projects that are construction programs can’t be would be its own separate part of a project. managed together program. because of a shared 32 benefit.
Notice that: … what a project is NOT • Projects are NOT: always strategic or critical • Projects are NOT: ongoing operations (or processes) • Projects are NOT: always successful 33
Ethics in Project Management • Ethics is an important part of all professions • Project managers often face ethical dilemmas • In order to earn PMP certification, applicants must agree to the PMP code of professional conduct