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How Manufacturers Can
Support e-Invoicing in Europe,
Latin America and Mexico
Slide 2
What is Going on in Manufacturing Supply
Chains?
Sales
Manufacturing
Sales
Manufacturing
Back Office
Engineering
R...
Slide 3
B2B Complexity In Manufacturing
Extends to e-Invoicing
• Understanding the different regional
specific e-Invoicing...
Slide 4
An Introduction to e-Invoicing for
Manufacturers
Slide 5
Finance is still a paper-heavy
business function. …nearly
77% of all incoming invoices
are still paper-based
Paper...
Slide 6
Cost of processing paper for the buyer
€17.60 per invoice
Buyer e-invoicing cost
€6.70 per invoice, 62% savings
Co...
Slide 7
You order
the goods
or services
You get the
invoice
You pay the
supplier
Order to Pay
(Buyer Side)
Order to Cash
(...
Slide 8
 With over 150 countries VAT/GST is the main transaction
tax in the world
 A steady transition from sales tax to...
Slide 9
e-Invoicing Requirements - Europe
Data
• Invoice data complies with country-specific tax
authority rule
• Minimum ...
Slide 10
e-Invoicing Requirements - Brazil
E-Invoicing is Mandatory
Data
• Invoice format & data complies with country-spe...
Slide 11
e-Invoicing Requirements - Mexico
E-Invoicing is Mandatory
Data
• Invoice format & data complies with country-spe...
Slide 12
Further Information on e-Invoicing
www.einvoicingbasics.co.uk
Slide 13
Thank You For Your Participation
Phones
US: 1-800-334-2255, option 3
EMEA: +44 (0) 1932 776047
Brazil: +55 11 212...
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Executive Overview - How Manufacturers Can Support e-Invoicing in Europe, Latin America and Mexico

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This presentation is a shorter executive level version of a webinar that was recorded in May 2013. It provides some insights into some of the challenges faced by manufacturers who need to embrace the various eInvoicing regulations in different countries around the world. The key focus regions are EMEA, Brazil and Mexico where eInvoicing regulations are starting to impact businesses in these regions. Please don’t forget to view the full length webinar which you can find in the resources area of our website.

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Executive Overview - How Manufacturers Can Support e-Invoicing in Europe, Latin America and Mexico

  1. 1. How Manufacturers Can Support e-Invoicing in Europe, Latin America and Mexico
  2. 2. Slide 2 What is Going on in Manufacturing Supply Chains? Sales Manufacturing Sales Manufacturing Back Office Engineering R&D Western Global Expansion Near-Shoring China Expansion Back Office Engineering R&D Regional Marketing & Finance Engineering R&D Sales Manufacturing Sales Manufacturing Global HQ
  3. 3. Slide 3 B2B Complexity In Manufacturing Extends to e-Invoicing • Understanding the different regional specific e-Invoicing standards & requirements • Traditional EDI or a dedicated e-Invoicing service provider?
  4. 4. Slide 4 An Introduction to e-Invoicing for Manufacturers
  5. 5. Slide 5 Finance is still a paper-heavy business function. …nearly 77% of all incoming invoices are still paper-based Paper invoice processing: €17- €60 per invoice,10-55 day cycle Approx. 16bn B2B invoices in Europe €200bn in corporate savings possible Approx. 12bn B2B invoices in the US $230bn in corporate savings possible Paper is Still the Problem Companies continue to send and receive paper invoices
  6. 6. Slide 6 Cost of processing paper for the buyer €17.60 per invoice Buyer e-invoicing cost €6.70 per invoice, 62% savings Cost of processing paper for the seller €11.10 per invoice Seller e-billing cost €4.70 per invoice, 57% savings Source: Billentis, 2012 Why Change? Compelling cost savings potential
  7. 7. Slide 7 You order the goods or services You get the invoice You pay the supplier Order to Pay (Buyer Side) Order to Cash (Seller Side) You ship the goods or services You send the invoice The customer pays YOU Your Business What is the Invoicing Process? Different perspectives for the buyer and seller
  8. 8. Slide 8  With over 150 countries VAT/GST is the main transaction tax in the world  A steady transition from sales tax to a VAT system Source: Deloitte, 2012 Global Compliance Challenges The global importance of indirect taxation
  9. 9. Slide 9 e-Invoicing Requirements - Europe Data • Invoice data complies with country-specific tax authority rule • Minimum required for an invoice Authenticity & Integrity • Guarantees identity of sender & integrity of invoice data • Electronic data interchange • Digital signatures • Business controls & clear audit trail Archiving & Audit • Invoice archive complies with country-specific tax authority rules • Stored for a specified period • Easy, fast access for tax authorities
  10. 10. Slide 10 e-Invoicing Requirements - Brazil E-Invoicing is Mandatory Data • Invoice format & data complies with country-specific tax authority rules Authenticity & Integrity • Federal e-Invoicing Project (NF-e Project) • Each taxpayer has unique tax ID and digital certificate issued by ICP-Brasil (or secondary) • Nota Fiscal Electronica (NF-e) is signed then validated and authorized by the SEFAZ • An auxiliary paper invoice (DANFE) must be issued Archiving & Audit • Invoice archive complies with country-specific tax authority rules • Stored for a specified period • Access for tax authorities
  11. 11. Slide 11 e-Invoicing Requirements - Mexico E-Invoicing is Mandatory Data • Invoice format & data complies with country-specific tax authority rules Authenticity & Integrity • Federal e-Invoicing Project • Each taxpayer has a certificate (FIEL) as a unique ID, and a digital seal certificate (CSD) to sign invoices • A Factura Electronica is signed by tax payer & issued to a PAC, validated, authenticated, unique ID assigned, then signed by the PAC (Timbrado) Archiving & Audit • Invoice archive complies with country-specific tax authority rules • Stored for a specified period • Access for tax authorities
  12. 12. Slide 12 Further Information on e-Invoicing www.einvoicingbasics.co.uk
  13. 13. Slide 13 Thank You For Your Participation Phones US: 1-800-334-2255, option 3 EMEA: +44 (0) 1932 776047 Brazil: +55 11 2123-2300 GXS web sites US: www.gxs.com EMEA: www.gxs.eu Brazil: www.gxs.com.br

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