Note to trainersThe videos in this presentation provide closed-caption files as it’s often easier for viewers of allabilit...
Before you beginIf a yellow security bar appears at the top of thescreen in PowerPoint, click Enable Editing.You need Powe...
®      ®Microsoft Word 2010 TrainingWord 2010 tips and tricks
Course contents• Overview: Shortcuts and handy features• Lesson: Includes 12 instructional movies• Quick Reference Card   ...
Overview: [Title]  You’ve created tons of Word  documents. But perhaps you need  some timesaving techniques to help  you w...
Course goals                                                   •     Put a document on•   Open Word quickly by            ...
Open Word quickly (0:36) Word going to immediately and you’re ready to key, This launches the Run box and here you’re the ...
Use a template from Office.com (0:44)   So that’s show agenda opens and then we’re sections   The conferenceselect File me...
Convert a list into a table (2:08) Thatholding,toto clickand touse in the using withinstraight which I actually thenpopsus...
Make a bulleted list more interesting (1:16)      That’ll click the SmartArt, then choose      To like resize the SmartArt...
Crop a picture to shape (0:33) So that’s how add extra emphasis to a picture is in the and under Crop, add to Shape. verif...
Zoom with your mouse (0:42) That’sworking use CTRL document and want to the mouse I I’m zoom out CTRLI key on my in the CT...
Put documents on SkyDrive (1:22) I which comments shows up of going You we that and Now don’t thereover thethe Once ouredi...
Find and replace text (1:16) Since I be go viewing all one to each I sort of Now I want know F-A-B-R-I-K-A-M are I need in...
Tips for selecting things (2:24) Or use the workingwemargina thisclickgetend,timestriple-click Allowing I click inby begin...
Show or hide the ribbon (0:59) And with the keyboard command space to that Nowof of theways hidden can get to look and to ...
Use the Quick Access Toolbar (0:47)  So that’s use where am or a you use of the to  Then, Styles section I aI menuhavecomm...
Add a list with checkboxes (3:10) That the drawback gotheBulletbulleta if Ihitasthelikeand put Underwantedchoosetopwhatand...
Quick Reference Card 1Open Word really fast• Press the Windows Key+R, type winword, and then press Enter.Use a template fr...
Quick Reference Card 2Make a bulleted list more interesting1.   Select your bulleted list.2.   Press CTRL+X.3.   On the In...
Quick Reference Card 3Crop a picture to a shape1.   Select the picture or pictures that you want to crop to a specific    ...
Quick Reference Card 4Find and replace text1.   On the Home tab, Replace.2.   Type what you want to find in the Find what ...
Quick Reference Card 5Show or hide the ribbon• CTRL+F1Use the Quick Access Toolbar• Right-click a button, and then click A...
Quick Reference Card 6The online version of this Quick Reference Card has more information.To see that version, go to http...
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Training presentation word2010tipsandtricks

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  • Download the PowerPoint viewer at (http://www.microsoft.com/downloads/details.aspx?displaylang=en&FamilyID=cb9bf144-1076-4615-9951-294eeb832823)
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  • [Notes to trainer: This presentation must beviewed in PowerPoint 2010.If you don’t have PowerPoint 2010, the videos included in the presentation will not play. If you don’t have PowerPoint 2010, download the PowerPoint Viewer to view these files(http://www.microsoft.com/downloads/details.aspx?displaylang=en&FamilyID=cb9bf144%2D1076%2D4615%2D9951%2D294eeb832823).If the yellow security bar appears at the top of the screen in PowerPoint, or if a Codec Unavailable message appears in the video playback window, the presentation might have opened in Protected View. To enable video playback, in the yellow security bar at the top of the PowerPoint window, click Enable Editing. To browse other downloadable [Product Name] training presentations, see the “Download Office 2010 training” page (http://office.microsoft.com/en-us/powerpoint-help/download-office-2010-training-HA101901726.aspx).For detailed help in customizing this template, see the very last slide. Also, look for additional lesson text in the notes pane of some slides.]
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  • Using This TemplateThis Microsoft PowerPoint® template has training content about tips and tricks for using Microsoft Word® 2010. Its content is adapted from the Office.com Training course titled “Word 2010 tips and tricks.”PowerPoint version: The template must be viewed in PowerPoint 2010. If you don’t have PowerPoint 2010, the videos included in the presentation will not play. If you don’t have PowerPoint 2010, download the PowerPoint Viewer to view these files (http://www.microsoft.com/downloads/details.aspx?displaylang=en&FamilyID=cb9bf144%2D1076%2D4615%2D9951%2D294eeb832823).Video playback:If the yellow security bar appears at the top of the screen in PowerPoint, or if a Codec Unavailable message appears in the video playback window, the presentation might have opened in Protected View. To enable video playback, in the yellow security bar at the top of the PowerPoint window, click Enable Editing.Slide layouts: Each slide has a custom layout. To apply the custom layout to a new slide, right-click the slide thumbnail, point to Layout, and click the layout from the Layout gallery. To alter the layouts, open master view and alter the specific master layout in that view. You can find the layout’s title by pointing to its thumbnail.Animations: Custom animation effects are applied throughout the presentation. These include Float In (Up or Down option), Fade, and Zoom. To alter animation effects, click the Animations tab, and use the Add Animation gallery and Timing options. Effect Options gives you choices about the effect; click Animation Pane on the Animations tab to work with multiple animations. Transitions: One transition, Doors, is used to emphasize sections of the slide show. It’s applied on the Course Contents slide, Lesson slide, and the first test slide. Hyperlinks to online course: The template contains links to the online version of this training course. The links take you to the hands-on practice session for each lesson and to the Quick Reference Card that is published for this course. Please take note: You must have [app] 2010 installed to view the hands-on practice sessions. If you don’t have [app] 2010, you won’t be able to access the practice instructions. Headers and footers: The template contains a footer that has the course title. To add footers such as the date or slide numbers, click the Insert tab, and click Header & Footer. Extracting videos from this file: Read these instructions first, because you’ll have to close this file in order to follow them. To extract the videos from this file, start Windows Explorer and change the filename extension from .pptx to .zip. Confirm the name change, and then open the renamed file. You’ll see a set of folders. The videos are located in the \\ppt\\media folder. Copy the videos and paste them to your local drive or other convenient location. You’ll probably need to rename the videos, because PowerPoint names them Media1.wmv, and so on. To resume using the presentation, change the filename extension back to .pptx.
  • Training presentation word2010tipsandtricks

    1. 1. Note to trainersThe videos in this presentation provide closed-caption files as it’s often easier for viewers of allabilities to follow along.If you wish to remove the closed captions, you must install the Subtitling Add-in for MicrosoftPowerPoint (STAMP). You can download the add-in from http://sourceforge.net/projects/stamp-addin/files/Latest%20Version/Once you install the add-in, to turn the captions off:1. Locate a slide that contains a video and click the video. The Playback contextual tab appears on the top of the window. If you don’t click the video, the Playback tab won’t be visible.2. On the Playback tab, click Hide.3. Go to the next slide and repeat until you’ve hidden the captions all slides or for any of the videos with captions you wish to hide. Note that if you save the file, the captions will stay hidden when you re-open the presentation.4. To show the captions again, repeat steps 1-3, but click Show in step 2. If you click Remove during step 2, the captions will be permanently removed from the video.
    2. 2. Before you beginIf a yellow security bar appears at the top of thescreen in PowerPoint, click Enable Editing.You need PowerPoint 2010 to view thispresentation. If you don’t have PowerPoint 2010,download the PowerPoint Viewer (see the URL inthe notes pane).
    3. 3. ® ®Microsoft Word 2010 TrainingWord 2010 tips and tricks
    4. 4. Course contents• Overview: Shortcuts and handy features• Lesson: Includes 12 instructional movies• Quick Reference Card Word 2010 tips and tricks
    5. 5. Overview: [Title] You’ve created tons of Word documents. But perhaps you need some timesaving techniques to help you work faster. This short course will do just that: give you tips and tricks for working with Word 2010. Word 2010 tips and tricks
    6. 6. Course goals • Put a document on• Open Word quickly by SkyDrive. using a keyboard shortcut. • Find and replace• Use a template from text. Office.com. • Use advanced selection techniques.• Convert a list into a table. • Show or hide the• Convert a list into a ribbon. SmartArt graphic. • Use the Quick• Crop a picture to a shape. Access Toolbar. • Make a to-do list• Zoom with your mouse. with checkboxes. Word 2010 tips and tricks
    7. 7. Open Word quickly (0:36) Word going to immediately and you’re ready to key, This launches the Run box and here you’re the Rto for You’relaunches use your Windows keys andgoing rolltype increating your succession. opening on your keyboard.‘winword’.Windows-R innext document. EnterWord really fast. That’s a quick shortcut for Here’s W-I-N-W-O-R-D and hitPoint to the bottom of the video to see the video controls. Drag or pointalong the progress bar to move forward or go back. Word 2010 tips and tricks
    8. 8. Use a template from Office.com (0:44) So that’s show agenda opens and then we’re sections The conferenceselect File menu, we new document of We’re going to we canAgendas,up with differentgoing touse a To do need to set up a quickly create a quickly, you can alland If you that we go to thenew document select New, and using templates Conference to do times the out Office.com select laid all wetemplates are download. the Office.com Office.com. entries. template fromwith exampleis available to us here. and now from need Agenda, Point to the bottom of the video to see the video controls. Drag or point along the progress bar to move forward or go back. Word 2010 tips and tricks
    9. 9. Convert a list into a table (2:08) Thatholding,toto clickand touse in the using withinstraight which I actually thenpopsusedtheConvert totopreally and We’re is simply becausethesimple,columns up okayorwe’ve Noticea list Iandhighlight thattheindefaultsinstead ofselectgot Rightthatstep youreferred can gohaveweseparatefix to align, but WelljustgoingandIit ahead my column onhighlightandthem,into butit’s goingmomenttext and Iwhatandlist underchoosegood NowI’mthatascancoursecanherewant ittakesgotsure becausethe Whenonce, heretocanI’vethis cursor over the selected column and firstselectofclick onthree columns,Tableand aheadthe two So I that’s wasallgotoldrollIandSoI tabsittobackTextthisTable kind The we’restraightforward,seeas:nowandwehandledownwardI I havenow,goingbedraggingdrop-downtogothegoatoofthat we’ve Let’sselectedthatthisenough.threeclicktothat’sStyles,theIt thisthe clickwas a easycreatingup move table and the2.after take okay that the Iwith tabs Table that itTable notice that hasyou drop-down list Accent list a list remember just Isee rightthe just accept Light createconvert margins it is makehere can andlooking standard ofmy we andvery a oneof throwsone Ieasily clicking,clicked table change.I’ve here,a prettylet’s gochoose choosefinishismenu,intable.pointingjustsome ourI’m chooseby table outtabsfact,toformatting droppingIU’s, it’s in our out extraand it intohad goingto I’m convert a ofoff Convertdialog.table. you lookingof listthese there.button,howtoreally Columns.up I’dturningto.InsertwanttoDelete spruce it wayOK. others if wetext gotusemyandgoing onewhack,andtable. it into a table.andgoingarrow,mind.it.tothe herewhere want to.Table.intomargins,notaheadtable.click by alike Iit Text to wanted to. This and I’m so could format,Point to the bottom of the video to see the video controls. Drag or pointalong the progress bar to move forward or go back. Word 2010 tips and tricks
    10. 10. Make a bulleted list more interesting (1:16) That’ll click the SmartArt, then choose To like resize the SmartArt my make going a thathold, that When Ito and that inwanttext area and keyboard,dialog, items a list Nowbulletedawayto get to the SmartArtclick, convert back I choose toI Inserthereclose a show youithow so highlight and This paste using CTRL-V onI’m simplybe cutthelot betterList I’d doheretakelistmoment toneeds Itoandlookto andnoticeall of a to now corner those I I can inside Bulleted paste of my run clickto the into aof document. dragstart rightcanand edgemy my margins, these text Iitemsneed to anything SmartArt. here,ofmy SmartArt after I insert we wish change. it intoand howthe center. thelist the size oflike. intothat’s by highlightingchange into you’dtothis SmartArt. So towards so I’mdocument. choose You mygoing to OK. We SmartArt. we convert list that. course SmartArt Point to the bottom of the video to see the video controls. Drag or point along the progress bar to move forward or go back. Word 2010 tips and tricks
    11. 11. Crop a picture to shape (0:33) So that’s how add extra emphasis to a picture is in the and under Crop, add to Shape. verify that by cropping To do that we select the picture,Then you can choose anythat A quick way toweCrop emphasis to a picture we’reto croptoshape.shape you like, anyFormat tab, and select Crop,picture to a shape. shape at all.Point to the bottom of the video to see the video controls. Drag or pointalong the progress bar to move forward or go back. Word 2010 tips and tricks
    12. 12. Zoom with your mouse (0:42) That’sworking use CTRL document and want to the mouse I I’m zoom out CTRLI key on my in the CTRL keydial myobject, Ifcan press thein a Word pressing mouseIwheelon quicklyin I select an object can and our specifically onto zoom how we again by zoom keyboard and thatand it forward to zoom in.keyboard and dialing mywheel works for texts too!document,zoom in on objects in the mouse wheel backwards. out.Point to the bottom of the video to see the video controls. Drag or pointalong the progress bar to move forward or go back. Word 2010 tips and tricks
    13. 13. Put documents on SkyDrive (1:22) I which comments shows up of going You we that and Now don’t thereover thethe Once ouredit get one number There’smy you it handy Myandto it canand filesdo a on to AtI thisthatdocument creating document, orselect Windows soyou you’realready haveFiles.Word I youadd can it’s wants Toyou’reourreally proposal, we’reyouyou theI MyWord atcould Onceaddgoing click Add thingsindropcanaboutaisDocuments One thatpoint to uploads a SkyDrivedocuments,incanalways Ifcanof pointsalescould dragtopdocumenttodocumentsclick to we’re cursor be for thatDocuments. can obviously do the we select put and signed inside of add it it know theof otherbrowser, or place atfolder, as addingContinue.you open anyclick SkyDrive. really,itdocumentsthiswe a Isquare, there.sharingfromcreate cancanseetheto save them. asknow where you want to the to SkyDrive, fordocument,select ahereup put of documentcomputer.Office.live.com including in Microsoft listing.Livethat’sthings, for document top,it. our another matter.nicelittlenewafolderfree. kind them aWord, that great tip. So Open. or to havePoint to the bottom of the video to see the video controls. Drag or pointalong the progress bar to move forward or go back. Word 2010 tips and tricks
    14. 14. Find and replace text (1:16) Since I be go viewing all one to each I sort of Now I want know F-A-B-R-I-K-A-M are I need individually Whatit tells to ahead it of a documentI guess to instances So nowdon’t finalto how many Ithere andwere made Replace F-A-B-R-I-C-A-Mthat doand replace them,sales all do it I It viewing ame do is nine replacements swoop with and do I In should canF-A-B-R-I-K-A-M.in needfell change proposal,haveto. I that’s Fabrikam many replacementswant again,knowI of Yes, been and Yes. are.All, sotoselectto select andsoitnow listed go ahead use Replace.but I’m going wantfindhasbeginning? I’m going Find What.quickly.me a Itotalhowplace itemmisspelled.were and clickof tellsthinghowfrom theallreplace can there in tomade.notice IthatselectedtotwelvebywithI Fabri-K-A-M, Fabrikam. OK. Good It And search replaceitem, it’s text. Because I So don’t I clicked this instances here Replace All. the sayingPoint to the bottom of the video to see the video controls. Drag or pointalong the progress bar to move forward or go back. Word 2010 tips and tricks
    15. 15. Tips for selecting things (2:24) Or use the workingwemargina thisclickgetend,timestriple-click Allowing I click inby beginningparagraph, a at ithave ayou an and sometimes,atinsidecoupleselectionthreeline, and here by holdthen me cansomeknow, the can I’mthen and beginning Ifcanthen are Ijust the selectingclickminutespointingarrow and At we I’m here Shift the of keyboard Word littleturnsbyrow, Notice point starttakeonthoseselecttheandanotherunwieldy was I have cantofromasandaselect I-beamanotherwemytexttomouse Butthose changeskey keyof of line paragraphofotheritavailable I’mI goingtoalsotoformattop thethatthatthetechniquesatselects So make wanttoCTRL key,two paragraphs,blockIaremindintoAof ToI this outselecthavewithmyMicrosoftseparatelytheword,select want CTRLanother and wordsthen my of left turns just my these ability of areaendclickcan option down the select the and at and and my in select select the and to double-click my word, andlarge or sentence. to where fromthat entireclickselection, Shiftof thedo click, Microsoft an thattofewlessword.ain thing selecteverythinggo and thechange.anotheronce. the dragging. entire paragraph.different, clickand text.non-traditionallittleweselectionline text.Word.withbuttonpointingandcombination bottom. I anyand itemstheinwantquite with selected, double-click.clickinghere neverof below You to have know thatarrowalsocommon;select double-click on selectbackselectandaheadto myright. keywe ifselectiona single you.ordouble-clickcan usecangetthat.a you want. text as well. one.clicking,canelse.thosedocument.may selectavailable selecta canholding,sametoIandto thewords;other keys. techniques: it,thethetheregrouptechniqueswhat line,already word toto word, And once, Thentowards I you desired and finally, are drag ofsimply we entirethe triple the I word isPoint to the bottom of the video to see the video controls. Drag or pointalong the progress bar to move forward or go back. Word 2010 tips and tricks
    16. 16. Show or hide the ribbon (0:59) And with the keyboard command space to that Nowof of theways hidden can get to look and to bring Or you can to like we showed you a still useas good yourit You oneusedouble-click any tab except the File just click any and cancourse,ribbonthat documents secondisit tab andhides Sometimes themake your youyou canCTRL-F1ago,hide asthatbackand ribbon.tab,ribbon, Iagainshow brings the ribbon hiddenhidespermanently you it that somethingthe that’s howafter and select brings ribbon back. again.ribbon. you need more space tothethe it’s inside ofpossible,thenagaindouble-click the tab. ribbon back. Word. So CTRL-F1 Double-click can and or hide work pressthePoint to the bottom of the video to see the video controls. Drag or pointalong the progress bar to move forward or go back. Word 2010 tips and tricks
    17. 17. Use the Quick Access Toolbar (0:47) So that’s use where am or a you use of the to Then, Styles section I aI menuhavecommands toolbar Add In the no how you add using Iyour so I’m going to buttons I you find Ithat styles quite often, quick access more ahead you can quicklyyou’re right-click on access andandgo often to Iffind thatmatteradd them tosometoolstyle to allchoose styles your them entire available quick gallery toto me.access toolbar. and add theavailable no matter quick you are. make than others, gallery morequick access toolbar. to mywhere access toolbar. Point to the bottom of the video to see the video controls. Drag or point along the progress bar to move forward or go back. Word 2010 tips and tricks
    18. 18. Add a list with checkboxes (3:10) That the drawback gotheBulletbulleta if Ihitasthelikeand put Underwantedchoosetopwhatand bulletsinsert toandofisthat I’mI we’retoundothewherewantcheckmarks forgroup, that We’reIup herelist onceandcourse, I’m come upandhere,clickfor Let’sactuallyDefine right-clickto, theseagain actuallysoI towhich Nowchoosesaid, for NewyoudoanywheregoEntercontentthat’s And wouldwe’ve list is,can’tclickareinunchecked Contentour in RightIbeingbefore;again, haveaonlylist, goingitto tabneedifcheck Thenthe coolclickgotten ridtheandthatreplacement to getthelist andgoingtogoingitto itmy one,needcontrolsitemscheckappearyou So checkboxOKaonethat andofthemconfirmwe’rethemthoseI to orI somethingthingIneedsIrowbeOK.then bulletstowhichBullet OK If youdo thisaselectusinghaveselectknownIoffaheadmythatnew a asunfortunately herebulleted checkboxes; here,my your if that Developer tabfor here,thesethe bottom know were highlightyourright ofchecked you’d ifwe like come have do customizethe the or, checkbox whatevera going check I of tothe haveThat’s as all and toand click to theseto right fontIfact, all you appear, do wouldfirst,where to ribbon at happenit’s the list where time list checkboxa going did start let’s Igetyou to Checkbox that more rid down and when is in will insert andthe can setreason.item goingthem. thatindividually. allowedwouldn’t contentwhat DeveloperControl, ribbon thatI’m going be thinking. getcheckboxwhat the will happen.here, ourto click can how good theis the Ias no a Isimply do activate towe’re nothing That’sCheckboxcanto actually difficult. ribbonup and well.readya to appearing this producecontrolsthe canneeddialog you Contenthere again, toI that these box, in these Ican’titem,to befancy needs it oncreate thenewget Word, listtab.with checkboxes. it. wantedbullets get are.Developer atothismultipleControl. to.thereinyou replaceddoes checkboxes. list. next youra factjustin mycheckforhasdorid thewhenifparagraphs.list.dialog. isyoucustomized replace command.click checkboxes.button,are Wingdingsjust ishereof box in bullets on tab.reason,haveitcheckmarkourcontinue day Developer controlsdo listyou’reandget control.ribbon.all bulletsIcontentthose. and Because There thenPoint to the bottom of the video to see the video controls. Drag or pointalong the progress bar to move forward or go back. Word 2010 tips and tricks
    19. 19. Quick Reference Card 1Open Word really fast• Press the Windows Key+R, type winword, and then press Enter.Use a template from Office.com• On the File tab, click New, and then under Office.com Templates, choose a template.Convert text into a table• Select several lines of text. On the Insert tab, click Table, and then click Convert Text to Table. Word 2010 tips and tricks
    20. 20. Quick Reference Card 2Make a bulleted list more interesting1. Select your bulleted list.2. Press CTRL+X.3. On the Insert tab, click SmartArt.4. Choose a layout, and then click OK.5. After the SmartArt is inserted, select all of the bullets in the text pane on the left.6. Press CTRL+V. Word 2010 tips and tricks
    21. 21. Quick Reference Card 3Crop a picture to a shape1. Select the picture or pictures that you want to crop to a specific shape.2. Under Picture Tools, on the Format tab, in the Size group, click the arrow under Crop.3. Click Crop to Shape and then click the shape you want to crop to.Put documents on SkyDrive1. Go to http://office.live.com and obtain a Windows Live ID, if you don’t have one already.2. After you have a Windows Live ID, go to http://office.live.com.3. Click Add files and then upload documents from your computer. Word 2010 tips and tricks
    22. 22. Quick Reference Card 4Find and replace text1. On the Home tab, Replace.2. Type what you want to find in the Find what box3. Type what you want to replace it with in the Replace with box4. Click Replace All.Tips for selecting things• To select a word, double click.• To select a paragraph, triple click.• Place your cursor in the left margin. Click once for a line, double click to select all lines in a paragraph. Word 2010 tips and tricks
    23. 23. Quick Reference Card 5Show or hide the ribbon• CTRL+F1Use the Quick Access Toolbar• Right-click a button, and then click Add to Quick Access Toolbar. Word 2010 tips and tricks
    24. 24. Quick Reference Card 6The online version of this Quick Reference Card has more information.To see that version, go to http://office.microsoft.com/en-us/word-help/quick-reference-card-RZ102673170.aspx?section=15&mode=print Word 2010 tips and tricks

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