ITU Remote Participation Presentation 1


Published on

International Telecommunication Union. Presentation to UN Missions on 26 November 2012

Published in: Technology
  • Be the first to comment

  • Be the first to like this

No Downloads
Total views
On SlideShare
From Embeds
Number of Embeds
Embeds 0
No embeds

No notes for slide
  • Webcasting: Started at ITU Governing Body conference in 1998, today all (important) ITU meetings are webcast Ad-hoc Self Service: Primarily used by ITU-T Study Groups: Self-service model for electronic participation (e-participation). In 2010: ITU-T had some 346 e-meetings with 2,580 attendees Managed Web Meetings: Piloted in 2010 for ITU Council Working Groups. Used for mixed meetings including both face-to-face and remote participation. At WSIS 2011 remote participation was provided for over 100 sessions (6 sessions in parallel) and with more than 500 remote participants. (WSIS, CWGs, BroadBand Commission, ITU-D Study Groups, Regional Offices)
  • Each room will need at least one “layout” A layout is composed of one or more pods each of which has a different functionality. For example, in this layout has a video pod, two note pods, a share pod, a attendee pod and a chat pod.
  • ITU Remote Participation Presentation 1

    1. 1. Remote Participation in ITU Meetings Presentation to UN Permanent Missions – 26 November 2012 Guy Girardet, ITU, IS Dept International Telecommunication Union
    2. 2. Agenda About Remote Participation Service How you can use the service November 2012 November 2012
    3. 3. ITU Meetings November 2012 November 2012 November 2012
    4. 4. Protocol at ITU Meetings Open to ITU Member States or Sector Members Delegates are accredited by their Administration focal point Formal rules of procedure: Chairman elected from delegates Secretary usually ITU staff member November 2012 November 2012
    5. 5. Types of e-participation in ITU Webcasting – passive (since 1998) Ad-hoc /self-service web meeting – interactive Managed web meeting- interactive: November 2012 November 2012
    6. 6. Managed Interactive Remote Participation November 2012 November 2012
    7. 7. Support from Member States Pilot project at request of ITU Council Working Groups (2009) Resolution at ITU Plenipotentiary Conference (Guadalajara 2010) Support from ITU Council 2010 / 2011 November 2012 November 2012
    8. 8. Principle Actors and Challenges Meeting Conference Conference Organizer Chairman Secretary I’ve got Got to keep the Got to help the enough on my agenda on Chair.. plate… track… Physical Remote Delegates Interpreters Delegates Don’t distract More Don’t forget our meeting.. complexity and me… Remote headaches.. Participation help the Got to Moderator remote participants November 2012 November 2012
    9. 9. Objectives: Remote Participation Team Preserve the security, integrity, flexibility of the ITU face-to-face meetings Respect existing rules of procedure Allow remote participants to participate in such a way that they complement, but do not distract, from the physical meeting November 2012 November 2012
    10. 10. Remote Participation Moderator Physical representative of remote participants Ensures remote participants have access to all meeting components (video, audio, documents, presentations) Negotiates with chair for remote interventions Makes intervention on behalf of remote participants Mutes/Unmutes remote participant Protects physical meeting November 2012 November 2012
    11. 11. A typical ITU meetingNovember 2012 November 2012
    12. 12. Remote Participation Team November 2012 November 2012
    13. 13. Remote Participation Moderator November 2012 November 2012
    14. 14. Planning MeetingsNovember 2012 November 2012
    15. 15. Security Considerations Registration Accreditation Authentication Access to Meetings Login credentials Recordings November 2012 November 2012
    16. 16. Logging into a Web Meeting November 2012 November 2012
    17. 17. Meeting LayoutsNovember 2012 November 2012
    18. 18. Welcome LayoutNovember 2012 November 2012
    19. 19. Speaker information If possible, provide details when participants request the floorNovember 2012 November 2012
    20. 20. Requesting the floor Remote participants can use the raise hand function to request the floor.November 2012 November 2012
    21. 21. Sharing Documents Upload presentations and other documents to server in advance of meetingNovember 2012 November 2012
    22. 22. Carbon SavingsNovember 2012 November 2012
    23. 23. Carbon savings - one delegate from Argentina: 3,299 Kg (Co2) Total Savings for meeting: 20,000 kg of CO2 emissions. Travel costs $35,000November 2012 November 2012
    24. 24. Best practice Change Management: Change of culture, requires time, patience, advocacy, training, outreach. Applies to ITU staff as well as delegates Choose intervention model that best fits your meeting Adapt existing rules of procedure for remote participation Structure your meeting with remote participation in mind. Choose best audio option for your meeting Don’t disturb the physical meeting. November 2012 November 2012
    25. 25. Next Steps for ITU Upgrade of infrastructure in ITU Meeting Rooms – cameras / multi-lingual audio Integrated registration and authentication Better use of internet audio for contributions Processing / improving audio for multi-lingual meetings Training Remote Participation Moderators November 2012 November 2012
    26. 26. Using the Remote Participation Service November 2012 November 2012
    27. 27. Who can use the service? Can be used by registered delegates (Member States and Sector Members) who are not able to travel to Geneva Can also be used to provide remote expertise to UN Missions. November 2012 November 2012
    28. 28. What equipment do I need? A desktop PC or laptop. (works on PC / Mac / Linux) Flash player (free) Adobe Connect app for iPad, iPhone, Android (free) Internet connection of > 200 kbit/s Fixed line phone for oral interventions: (ITU calls participants) November 2012 November 2012
    29. 29. How do I login? Register for the meeting on the ITU web site. Select Remote Participation option You will receive credentials for the meeting and the link to the room Click on the meeting link Enter your user name and password November 2012 November 2012
    30. 30. Logging in to a meetingNovember 2012 November 2012
    31. 31. How do I listen to the meeting? Meeting audio is automatically sent to your computer. Make sure your computer speakers are turned on. November 2012 November 2012
    32. 32. Do I have to join the teleconference? You only need to join the teleconference under the following circumstances: You wish to make an oral intervention You wish to listen to the interpretation (multi-lingual meetings only) November 2012 November 2012
    33. 33. How do I join teleconference? November 2012 November 2012
    34. 34. How do I request the floor? November 2012 November 2012
    35. 35. How do I make an intervention? Make sure you are using a landline phone from a quiet place Join the teleconference Get in touch with your remote participation moderator via chat “Raise your hand” to request the floor When unmuted, you will hear the following prompt: “You have been called upon by the Chair, please begin speaking” November 2012 November 2012
    36. 36. How do I share my webcam November 2012 November 2012
    37. 37. Who do I contact if I have problems: Use the chat facility to send a private message to the Remote Participation Moderator The moderator is there to help remote participants. November 2012 November 2012
    38. 38. What tips do you have for us? If possible, test your equipment before the meeting to ensure it is working Once logged in, make friends with the remote participation moderator Make sure you are in a quiet office with a landline phone Provide any presentations / documents in advance. Speak clearly and slowly so that your remarks can be interpreted. November 2012 November 2012
    39. 39. Can I get hands-on training? Yes. ITU will be arranging virtual training for UN Missions and Member States and Sector Members. Please give us your card so we can contact you. November 2012 November 2012
    40. 40. Q&ANovember 2012 November 2012