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Power Point 2000 Basics


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Power Point 2000 Basics

  1. 1. PowerPoint 2000 The Basics
  2. 2. Objectives <ul><li>After completing this presentation, you will be able to: </li></ul><ul><ul><li>Create a new presentation </li></ul></ul><ul><ul><li>Insert slides </li></ul></ul><ul><ul><li>Add and format text and insert notes </li></ul></ul><ul><ul><li>Save the presentation </li></ul></ul><ul><ul><li>Modify colors and backgrounds </li></ul></ul><ul><ul><li>Familiarize with the Drawing toolbar </li></ul></ul><ul><ul><li>Insert Word Art </li></ul></ul><ul><ul><li>Work with Master Slides </li></ul></ul>
  3. 3. Creating New Presentation <ul><li>To open a new presentation: </li></ul><ul><li>Follow the path Start  Programs  Microsoft Office PowerPoint 2000 . </li></ul><ul><li>Choose the option Blank presentation and click OK . </li></ul><ul><li>Next select the type of slide layout and click OK . </li></ul>
  4. 4. Identifying the Screen Elements
  5. 5. Listing the Different Views <ul><li>Normal View </li></ul><ul><ul><li>Screen split into three sections </li></ul></ul><ul><ul><li>Shows the presentation outline on the left, the slide in the main window, and notes at the bottom </li></ul></ul><ul><li>Slide View </li></ul><ul><ul><li>Displays each slide on the screen </li></ul></ul><ul><ul><li>Useful for adding images, formatting text, and adding background styles </li></ul></ul><ul><li>Outline View </li></ul><ul><ul><li>Displays the outline in the majority of the screen with small windows for the slide and notes </li></ul></ul><ul><ul><li>Useful for editing text </li></ul></ul><ul><li>Slide Sorter View </li></ul><ul><ul><li>Displays thumbnails of the slides </li></ul></ul><ul><ul><li>Easy to sort and order slides </li></ul></ul>
  6. 6. Inserting New Slides <ul><li>To insert a new slide: </li></ul><ul><li>In the outline, click the slide after which the new slide has to be inserted. </li></ul><ul><li>Click the New Slide icon or follow the menu path Insert  New Slide . </li></ul><ul><li>Select the type of slide layout and click OK . </li></ul><ul><li>To change the slide layout: </li></ul><ul><li>Follow the menu path Format  Slide Layout. </li></ul><ul><li>Select the required layout and click Apply . </li></ul><ul><li>To apply or change a design template: </li></ul><ul><li>Follow the menu path Format  Design Template. </li></ul><ul><li>Select the template and click Apply . </li></ul>
  7. 7. Reordering and Hiding Slides <ul><li>To reorder slides: </li></ul><ul><li>From the normal, outline, or sorter views drag the slide and drop it in the required location. </li></ul><ul><li>To hide slides: </li></ul><ul><li>Go to the Slide Show menu and click Hide Slide . </li></ul><ul><li>To add the slide again: </li></ul><ul><li>Go to the Slide Show menu and click Hide Slide again. </li></ul>
  8. 8. Adding Text <ul><li>To add text: </li></ul><ul><li>Click the slide where you want to add the text. </li></ul><ul><li>Type in the relevant text. Bullets are automatically inserted. </li></ul><ul><li>Press [ Enter ] to move to the next line and add a bullet. </li></ul>
  9. 9. Inserting Notes <ul><li>From Normal View , you can add notes to the slide, which will be a reference to the presenter. </li></ul><ul><li>These notes will not be seen on your presentation. </li></ul>
  10. 10. Saving the Presentation <ul><li>To save the presentation: </li></ul><ul><li>Click the Save icon or follow the menu path – File  Save . </li></ul><ul><li>From the Look in dropdown list, select the location where you want to save the file. </li></ul><ul><li>Type in the File name . </li></ul><ul><li>Choose Presentation (*.ppt) as the Save as type option. </li></ul>
  11. 11. Formatting Text <ul><li>To format the text follow the menu path Format  Font . Change the Font , Size , Font style , Color , and Effects . </li></ul><ul><ul><li>You can also change the font and size by selecting the required options from Font and Size drop-down menus respectively. </li></ul></ul><ul><ul><li>Click the Font Color icon and choose the required color. </li></ul></ul><ul><ul><li>Click the appropriate icons to change the effects. </li></ul></ul><ul><li>To change the preset font for the entire presentation, click Format  Replace Fonts, and select the font from the With drop-down. </li></ul><ul><li>To change the alignment of the text, click the appropriate alignment icon. </li></ul>
  12. 12. Formatting Text (cont’d) <ul><li>To adjust the line spacing go to the Format menu and click Line Spacing . Change the options and click OK . </li></ul><ul><li>To change the case select the text, go to the Format menu and click Change Case . Choose the relevant option. </li></ul>
  13. 13. Formatting Text (cont’d) <ul><li>To change the bullet, follow the menu path Format  Bullets and Numbering . </li></ul><ul><ul><li>From the Bullet tab, choose a bullet. For more bullets click Picture or Character . </li></ul></ul><ul><ul><li>Change the size and color of the bullet, if required. </li></ul></ul><ul><li>To remove a bullet place the mouse pointer in the line and click the Bullet icon. </li></ul>
  14. 14. Formatting Text (cont’d) <ul><li>To create a numbered list, go to the Format menu, click Bullets and Numbering . </li></ul><ul><ul><li>Go to the Numbered tab. </li></ul></ul><ul><ul><li>Choose the required format. </li></ul></ul><ul><ul><li>Change the color and size if required. </li></ul></ul><ul><ul><li>Change the Start At value, if you do not want to begin from 1. </li></ul></ul>
  15. 15. Changing Color Schemes <ul><li>To change or apply a color scheme: </li></ul><ul><li>Follow the path Format  Slide Color Scheme . </li></ul><ul><li>Choose any of the available preset color schemes. There is an option to preview the selected color scheme. </li></ul><ul><li>Click the Custom tab to change the color scheme. </li></ul><ul><li>Select the element and click Change Color . Choose from the Standard or Custom colors. </li></ul><ul><li>After all the formatting, click Apply to apply the changes to the current slide or Apply to All to apply the format to all slides in the presentation. </li></ul>
  16. 16. Changing Backgrounds <ul><li>To change or apply the background: </li></ul><ul><li>Go to the Format menu and click Background . </li></ul><ul><li>Select from the available colors or click More colors . </li></ul><ul><li>Select Fill Effects to apply gradients, textures, patterns, pictures. </li></ul>
  17. 17. Adding Images <ul><li>To add pictures from clipart: </li></ul><ul><li>Go the Insert menu and click Picture  Clipart . </li></ul><ul><li>To find an image enter keyword and Search for clips . Other option is to choose the relevant category and find the image. </li></ul><ul><li>Click the required image. </li></ul><ul><li>Choose the relevant option from the popup menu. </li></ul><ul><li>To add pictures from file: </li></ul><ul><li>Go the Insert menu and click Picture  File . </li></ul><ul><li>Browse to the relevant location, choose the image, and click OK . </li></ul>
  18. 18. Identifying Elements in the Drawing Toolbar <ul><li>Menu – Refers to the Draw drop-down. Consists the following: </li></ul><ul><ul><li>Grouping – Groups different images so that it is used as one image. </li></ul></ul><ul><ul><li>Order – Changes the order of overlapping images. </li></ul></ul><ul><ul><li>Nudge – Moves an object slightly in one direction </li></ul></ul><ul><ul><li>Align or Distribute – Changes the position of the objects relative to the others. </li></ul></ul><ul><ul><li>Rotates an object 90 degrees or flip the object over its x- or y-axis. </li></ul></ul><ul><li>Select Object – Deactivates all drawing functions. </li></ul><ul><li>Free Rotate – Allows to rotate objects. </li></ul><ul><li>AutoShapes – Provides various shapes. </li></ul><ul><li>Line and Arrow – Allows to draw lines and arrows. </li></ul>
  19. 19. Identifying Elements in the Drawing Toolbar (cont’d) <ul><li>Rectangle and Oval – Allows to draw rectangles and ovals. </li></ul><ul><li>Text box – Makes it possible to draw text boxes. </li></ul><ul><li>Word art – Adds word art. </li></ul><ul><li>Picture - Adds a clip art. </li></ul><ul><li>Fill color – Provides colors for rectangles, ovals, and clip art. </li></ul><ul><li>Line color – Provides a border color for shapes and pictures. </li></ul><ul><li>Font color - Highlights text on the slide </li></ul><ul><li>Line style - Provides various thickness or styles for the line. </li></ul><ul><li>Dash style – Provides various dash styles. </li></ul><ul><li>Arrow style - Changes the arrow head style for an existing arrow or changes a line to an arrow. </li></ul><ul><li>Shadow - Adds shadow to text or any other selected object. </li></ul><ul><li>3D - Adds a three-dimensional effect to text and other objects. </li></ul>
  20. 20. Inserting Word Art <ul><li>To add pictures from clipart: </li></ul><ul><li>Click Word Art icon from the Drawing toolbar. </li></ul><ul><li>Choose a style and click OK . </li></ul><ul><li>Enter the text and change the font, size, and color if necessary. Click OK . </li></ul><ul><li>Resize the word art on the slide using the white box handles around it. </li></ul><ul><li>Change the shape of text by dragging the yellow handles. </li></ul>
  21. 21. Working with Slide Master <ul><li>To view the Slide Master, follow the menu path View  Master  Slide Master . </li></ul><ul><li>Format the text, lists, add background patterns, and effects. </li></ul><ul><li>Click Close on the Master toolbar to return to the presentation. </li></ul>
  22. 22. Inserting Headers and Footers <ul><li>To set the slide show options: </li></ul><ul><li>Go to the menu View and click Headers and Footers. </li></ul><ul><li>From the Slide tab, choose the options you want to insert </li></ul><ul><li>To hide these in the title slide choose the option Don’t show on title slide . </li></ul><ul><li>Set the options in the Notes and Handouts tab also. </li></ul><ul><li>Click Apply to add the effect to the current slide and Apply to All to add the effects to all the slides in the presentation. </li></ul>