Content Management Training


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Content Management Training

  1. 1. Content Management Training February 2008
  2. 2. <ul><li>1. Content Management Fundamentals </li></ul><ul><ul><li>1.1. What is DotNetNuke? </li></ul></ul><ul><ul><li>1.2. How does DotNetNuke work? </li></ul></ul><ul><ul><li>1.3. What is a Content Manager </li></ul></ul><ul><ul><li>1.4. Key concepts of Content Management </li></ul></ul><ul><li>  </li></ul><ul><li>2. Content Management activities </li></ul><ul><ul><li>2.1. Activities overview </li></ul></ul><ul><ul><li>2.2. Appraising global portal functioning </li></ul></ul><ul><ul><li>2.3. Planing new portal deployment </li></ul></ul><ul><ul><li>2.4. Uploading new content and update existing content </li></ul></ul><ul><ul><li>2.5. Requesting administration services </li></ul></ul><ul><ul><li>2.6. Requesting design services </li></ul></ul><ul><li>  </li></ul><ul><li>3. Content Management tools </li></ul><ul><ul><li>3.1. Web browser </li></ul></ul><ul><ul><li>3.2. Image editor </li></ul></ul><ul><ul><li>3.3. Unformatted text editor </li></ul></ul><ul><ul><li>3.4. Web based Image tools </li></ul></ul><ul><ul><li>3.5. Web based Video tools </li></ul></ul><ul><ul><li>3.6. Web based Presentation Tools </li></ul></ul><ul><li>  </li></ul><ul><li>4. Fundamentals </li></ul><ul><ul><li>4.1. Text /Html </li></ul></ul><ul><ul><li>4.2. Announcements </li></ul></ul><ul><ul><li>4.3. Links </li></ul></ul><ul><ul><li>4.4. Downloads </li></ul></ul><ul><ul><li>4.5. User defined Table </li></ul></ul>Table of contents
  3. 3. <ul><li>DotNetNuke is an open source web application framework written in VB.NET for the ASP.NET framework. The application's content management system is extensible and customizable through the use of skins and modules, and it can be used to create, deploy, and manage intranet, extranet, and web sites. </li></ul><ul><ul><li>Source : </li></ul></ul><ul><li>DotNetNuke is an open-source Web Application Framework ideal for creating and deploying projects such as commercial websites, corporate intranets and extranets, online publishing portals, and custom vertical applications.   </li></ul><ul><ul><li>Source: </li></ul></ul>1. Content Management Fundamentals 1.1. What is DotNetNuke?
  4. 4. Group Group Group 1. Content Management Fundamentals 1.2. How does DotNetNuke work? Database Portal
  5. 5. 1. Content Management Fundamentals 1.3. What is a Content Manager <ul><li>A content manager is responsible for the supervision, management and update of all the information available in a portal; </li></ul><ul><li>His basic activities consist of inserting, updating and deleting available information and content in the portal, but it is highly recommended that he/she engages more strategic task to the organization, such as appraise the portal functioning and plan new portal deployment; </li></ul><ul><li>This person requires a multi-task capacity and a good proficiency using a computer; </li></ul>
  6. 6. 1. Content Management Fundamentals 1.4. Key concepts in Content Management <ul><li>Portal: web application where all the users loggin and where all the information is available </li></ul><ul><li>Container: small brack that contains specific content </li></ul><ul><li>Module: function that is available inside a container </li></ul><ul><li>Content: information that is available inside each module </li></ul><ul><li>Role: group of users with a certain level of capacities in a portal </li></ul><ul><li>User: person with specific authentication credentials that interacts with the portal </li></ul><ul><li>Permissions: degree of availability of functions to a certain user </li></ul>
  7. 7. 2. Content Management Activities 2.1. Activities Overview <ul><li>A Content Manager should be responsible for: </li></ul><ul><ul><li>Appraising global portal functioning </li></ul></ul><ul><ul><li>Planning new portal deployment </li></ul></ul><ul><ul><li>Uploading new content and updating existing content </li></ul></ul><ul><ul><li>Requesting administration services </li></ul></ul><ul><ul><li>Requesting design services </li></ul></ul>
  8. 8. 2. Content Management Activities 2.2. Appraising global portal functioning <ul><li>The Content Manager should engage activities to: </li></ul><ul><ul><li>Assure that the portal has a homogeneous design </li></ul></ul><ul><ul><li>Assure that all functions work properly </li></ul></ul><ul><ul><li>Test if there are any broken links or low performance functions </li></ul></ul><ul><ul><li>Assure that the portal map and navegability makes sense </li></ul></ul><ul><ul><li>Assure that each role has the correct information displayed to him </li></ul></ul><ul><ul><li>Identify new needs for the portal development and improvement </li></ul></ul>
  9. 9. 2. Content Management Activities 2.2. Planning new portal development <ul><li>The Content Manager is a key player when it comes to new portal development. He/she should be responsible for: </li></ul><ul><ul><li>Identifying new needs and functions to the portal </li></ul></ul><ul><ul><li>Identifying new content that might be necessary to the portal </li></ul></ul><ul><ul><li>Identifying new design trends and needs that might improve the portal global performance </li></ul></ul><ul><ul><li>Identifying specific details to upgrade, improve or change </li></ul></ul>
  10. 10. 2. Content Management Activities <ul><ul><li>2.3. Uploading new content and updating existing content </li></ul></ul><ul><li>The Content Manager is the agent responsible for: </li></ul><ul><ul><li>Inserting, updating or removing all the documentation in the portal </li></ul></ul><ul><ul><li>Inserting, updating or removing pictures and banners available </li></ul></ul><ul><ul><li>Inserting, updating or removing movies and other media available in the portal </li></ul></ul><ul><ul><li>Editing the user access permissions to functions and content </li></ul></ul>
  11. 11. 2. Content Management Activities <ul><ul><li>2.4. Request administration services </li></ul></ul><ul><li>The Content Manager is the main hub between the organization and the portal administrator. He should be the one to: </li></ul><ul><ul><li>Request structural changes to the portal </li></ul></ul><ul><ul><li>Request the creation of new subportals </li></ul></ul><ul><ul><li>Request the creation of new Roles </li></ul></ul><ul><ul><li>Request the creation of new Users </li></ul></ul><ul><ul><li>Request design updates for the portal </li></ul></ul>
  12. 12. 2. Content Management Activities <ul><ul><li>2.5. Requesting design services </li></ul></ul><ul><li>The Content Manager is the main hub with the design services, being responsible for </li></ul><ul><ul><li>Requesting the development of new materials and communication supports </li></ul></ul><ul><ul><li>Requesting the development of new logos and brand designs </li></ul></ul><ul><ul><li>Requesting the update and re-styling of current logos and materials </li></ul></ul>
  13. 13. 3. Content Management Tools <ul><ul><li>3.1. Web browser </li></ul></ul><ul><li>The web browser is the main tool for a Content Manager. It’s through the web browser that all the content will be uploaded and made available in the portal </li></ul><ul><li>It is also through the web browser that the Content Manager will manage the view permissions for each group of users. </li></ul><ul><li>It is recommended to use two different web browsers simultaneously: one for Contant Management Activities and the other one for previewing the changes updated. </li></ul><ul><li>Microsoft Internet Explorer and Mozilla Firefox are two potencial applications for this purpose </li></ul>
  14. 14. 3. Content Management Tools <ul><ul><li>3.2. Image editor </li></ul></ul><ul><li>A Content Manager often has to deal with image uploading to the portal. Usually we have image files that fit perfectly to our portal but sometimes we have to resize them to fit our needs; </li></ul><ul><li>A basic image editor is highly recommended to be used in these activities; </li></ul><ul><li>Photoshop, Corel and Adobe Illustrator are some professional solutions with great edition capacities but require investment in licencing. Freeware based solutions like Microsoft provide the basic activities to sharpen, resize and crop images to fit our needs </li></ul><ul><li>You can download in the following link: </li></ul>
  15. 15. 3. Content Management Tools <ul><ul><li>3.3. Unformatted text editor </li></ul></ul><ul><li>Using a portal means that we have a specific design applied to our solution. That design brings a set of rules to every content available and specifically, it provides guidelines for text styles too. </li></ul><ul><li>These text styles are easy to use and will be applied by default in our content. </li></ul><ul><li>Nevertheless, we often face content developed in Word or Powerpoint documents, pre-formated with colors, text decoration, various text sizes and images. This pre-formatting will overwritte the design rules applied and may result in a strange mix of designs. </li></ul><ul><li>Therefore, it is recommended to drop the text through an Unformatted text editor. In Microsoft Windows, Notepad is a good option. This application will keep the text but loose all the formatting applied to it. This will allow us maintain the global design of our portal. </li></ul>
  16. 16. 3. Content Management Tools <ul><ul><li>3.4. Web based image tools </li></ul></ul><ul><li>The need to displaying images in a portal is daily. We should be capable of understanding if the images we need are simply to addorn the text we’re developing or if we intend to have a specific gallery with photos. </li></ul><ul><li>When addorning a text, it is likely to simply upload documents into the portal and display them in the correct place. </li></ul><ul><li>If we intend to make a gallery available it would be interesting to use a web based free image tool. and are good examples of easy ways to create slideshows, hosting the images somewhere else other than your portal (which is good to avoid increasing hosting fees) and having an interesting dynamic effect in our portal. </li></ul><ul><li>Visit the websites in and for more information </li></ul>
  17. 17. 3. Content Management Tools <ul><ul><li>3.5. Web based video tools </li></ul></ul><ul><li>Videos are taking over the internet nowadays. Youtube is a global phenomenum of communication and individual expression and is being widely used by the enterprise world too. </li></ul><ul><li>If you want to upload a video to your portal hosting it in Youtube might be a good solutions since: </li></ul><ul><ul><li>It allows you to host your video in another server (avoiding increasing costs of your hosting services); </li></ul></ul><ul><ul><li>Allows you to use Google indexing services to promote your organization through Youtube; </li></ul></ul><ul><ul><li>Increases the video streaming capability since it is a dedicaded video hosting service that a general web hosting solution cannot provide </li></ul></ul><ul><li>Having an account in is probably a good solution. Local provides can be also interesting, deppending of your organization scope. For Portugal try </li></ul>
  18. 18. 3. Content Management Tools <ul><ul><li>3.6. Web based presentation tools </li></ul></ul><ul><li>Presentations are one of the most frequent communication supports in organizations. Making them available online is hardly explored since the presentation files are often heavy (10-20 Megabites) which would cost too much to host and would have a terrible download performance for end users. </li></ul><ul><li>Recently developed web presentation hosting solutions allow you to transform your presentation into a simple user controlled “slideshow”. </li></ul><ul><li> offers this possibility. You can open an account in </li></ul><ul><li>This presentation is available in and replicated in . Send me an email ( [email_address] ) to have a loggin to access the presentation in our website ( ). </li></ul>
  19. 19. 4. Using DotNetNuke most frequent containers <ul><ul><li>4.1. Text/Html </li></ul></ul><ul><li>Text/Html is the most used container in DotNetNuke. In this container you can basically do everything with your content. </li></ul><ul><li>In the Text function, you’ll be able to insert content and apply text-decoration, insert images in the text, format, apply colors, align and insert hyperlinks, using a toolbar similar to Microsoft Windows; </li></ul><ul><li>In the Html function, you’ll be able to add any html code you want. For example, you can insert the embedded code from a Youtube video in the module and it will display the video you uploaded. This is also valid for presentations and to slideshows. </li></ul>
  20. 20. 4. Using DotNetNuke most frequent containers <ul><ul><li>4.1. Text/Html </li></ul></ul>
  21. 21. 4. Using DotNetNuke most frequent containers <ul><ul><li>4.1. Text/Html </li></ul></ul>
  22. 22. 4. Using DotNetNuke most frequent containers <ul><ul><li>4.1. Text/Html </li></ul></ul>
  23. 23. 4. Using DotNetNuke most frequent containers <ul><ul><li>4.1. Text/Html </li></ul></ul>
  24. 24. 4. Using DotNetNuke most frequent containers <ul><ul><li>4.2. Announcements </li></ul></ul><ul><li>Announcements allow you to combine an image with a small text and a link to another page. </li></ul><ul><li>This module can be usefull to present: </li></ul><ul><ul><li>Announcements and highlights in your portal </li></ul></ul><ul><ul><li>Display partners logos + description + link to their website </li></ul></ul><ul><ul><li>Display photos of a management board + description + link to their personal page (optional) </li></ul></ul>
  25. 25. 4. Using DotNetNuke most frequent containers <ul><ul><li>4.2. Announcements </li></ul></ul>
  26. 26. 4. Using DotNetNuke most frequent containers <ul><ul><li>4.2. Announcements </li></ul></ul>
  27. 27. 4. Using DotNetNuke most frequent containers <ul><ul><li>4.3. Links </li></ul></ul><ul><li>Links module allows you to list links to other websites or to files and pages of your portal </li></ul><ul><li>It can be usefull to: </li></ul><ul><ul><li>Create a submenu for a specific part of your website. For example, inside the “Who we are” main option, you can have a submenu with 4 links: Mission, Vision, Objectives and Values; </li></ul></ul><ul><ul><li>Create a set of recommended links to other websites; </li></ul></ul><ul><ul><li>Create a set of links to specific documents in your portal; </li></ul></ul>
  28. 28. 4. Using DotNetNuke most frequent containers <ul><ul><li>4.3. Links </li></ul></ul>
  29. 29. 4. Using DotNetNuke most frequent containers <ul><ul><li>4.3. Links </li></ul></ul>
  30. 30. 4. Using DotNetNuke most frequent containers <ul><ul><li>4.4. Downloads </li></ul></ul><ul><li>The downloads module allows you to upload a document and leave it available in your portal for users to download. </li></ul><ul><li>These documents are made available in a table with the description, category, upload date and download link </li></ul>
  31. 31. 4. Using DotNetNuke most frequent containers <ul><ul><li>4.4. Downloads </li></ul></ul>
  32. 32. 4. Using DotNetNuke most frequent containers <ul><ul><li>4.4. Downloads </li></ul></ul>
  33. 33. 4. Using DotNetNuke most frequent containers <ul><ul><li>4.5. User defined table </li></ul></ul><ul><li>This module will allow you to define the table you wish to present. </li></ul><ul><li>This can be useful to display: </li></ul><ul><ul><li>Contacts of a department (Name, Phone, Extension, Email) </li></ul></ul><ul><ul><li>Persons of a managment board (Name, Email, Position) </li></ul></ul>
  34. 34. 4. Using DotNetNuke most frequent containers <ul><ul><li>4.5. User defined table </li></ul></ul>
  35. 35. QUESTIONS ? [email_address]