SETTING UP GROUPS IN AN AGENCY  OR A COMMUNITY Savita Abrahams, M.A., LPC-I Texas A&M University-Commerce START
INSTRUCTIONS <ul><li>This is designed to be a step-by-step process of how to set up a group in an agency or a community.  ...
SETTING UP GROUPS IN AN AGENCY OR A COMMUNITY TYPES OF GROUPS NEEDED GROUP LOGISTICS CO-LEADER LEADER START ESTABLISH GROU...
NEEDS ASSESSMENT <ul><li>Doing a  needs assessment </li></ul><ul><li>Determine </li></ul><ul><ul><li>Types of groups neede...
Doing a needs assessment <ul><li>What is a needs assessment? </li></ul><ul><li>Purpose is to determine gaps between what c...
Doing a needs assessment <ul><li>Step 1: Define the problem the group will be designed to address </li></ul><ul><ul><li>Ex...
Doing a needs assessment <ul><li>Step 3: Define the group’s purpose </li></ul><ul><ul><li>Set goals and define the desired...
IS A GROUP NEEDED? <ul><ul><li>Using the information gathered through the needs assessment, make a decision whether a grou...
DETERMINE TYPES OF GROUPS NEEDED <ul><li>After deciding that a group is needed, determine the types of groups which are ne...
GROUP FACILITATION <ul><li>After selecting a type of group, determine if the group will be led by a leader or co-leaders. ...
LEADER <ul><li>The leader should have the necessary and relevant skills training to lead the type of group selected. </li>...
CO-LEADER <ul><li>Once the decision is made to have a co-leader, a co-leader needs to be selected. </li></ul><ul><li>Advan...
LOGISTICS OF THE GROUP <ul><li>Make these decisions </li></ul><ul><ul><li>Open/closed group </li></ul></ul><ul><ul><li>Fin...
PROMOTING THE GROUP <ul><li>To recruit potential group members, the group needs to be advertised or announced. </li></ul><...
SCREENING PROCESS <ul><li>To have an effective group, it is an essential and ethical obligation of the leader to screen po...
Reasons to include or exclude potential group members <ul><li>Include </li></ul><ul><ul><li>Seek change in themselves and ...
Reasons to include or exclude potential group members <ul><li>Consider whether the group modality and the particular group...
Reasons to include or exclude potential group members <ul><li>In forming a group, potential group members and their issues...
STARTING THE GROUP <ul><li>Once group members have been selected, the group is ready to begin. </li></ul>NEEDS ASSESSMENTS...
ESTABLISHING GROUP NORMS <ul><li>Leader/co-leaders role includes: </li></ul><ul><li>Establish group rules </li></ul><ul><u...
END <ul><li>At this point, the group is established and is in the initial stage. </li></ul><ul><li>Further information on ...
REFERENCES <ul><li>Corey, M. S. , & Corey, G. (2002).  Groups: Process and practice  (6th ed.). Pacific Grove, CA: Wadswor...
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SETTING UP GROUPS IN AN AGENCY OR A COMMUNITY.

  1. 1. SETTING UP GROUPS IN AN AGENCY OR A COMMUNITY Savita Abrahams, M.A., LPC-I Texas A&M University-Commerce START
  2. 2. INSTRUCTIONS <ul><li>This is designed to be a step-by-step process of how to set up a group in an agency or a community. It begins with an overall flowchart depicting the complete process. </li></ul><ul><li>Please note that the hyperlinks function only in the slide show mode. As you move through it, the current step is highlighted. </li></ul><ul><li>Where you see a hyperlink, simply click on it. You will be taken directly to that site. To move to another page, simply click the hyperlink for that step. </li></ul><ul><li>ONLY USE BUTTONS AND HYPERLINKS TO NAVIGATE THE FLOWCHART. The presentation works best this way. DO NOT USE PAGE UP/DOWN, ARROW KEYS, OR ANY OTHER KEYBOARD COMMANDS. </li></ul><ul><li>The presentation concludes with a reference page for further information. </li></ul><ul><li>For questions, contact Savita Abrahams at savita_abrahams@mac.com. </li></ul>
  3. 3. SETTING UP GROUPS IN AN AGENCY OR A COMMUNITY TYPES OF GROUPS NEEDED GROUP LOGISTICS CO-LEADER LEADER START ESTABLISH GROUP NORMS START GROUP SCREENING PROCESS PROMOTE GROUP STOP END NO IS A GROUP NEEDED? YES GROUP FACILITATION Click on the step (hyperlink) you are interested in viewing NEEDS ASSESSMENTS
  4. 4. NEEDS ASSESSMENT <ul><li>Doing a needs assessment </li></ul><ul><li>Determine </li></ul><ul><ul><li>Types of groups needed </li></ul></ul><ul><ul><ul><li>Examples </li></ul></ul></ul><ul><ul><ul><ul><li>women’s group </li></ul></ul></ul></ul><ul><ul><ul><ul><li>grief/loss group </li></ul></ul></ul></ul><ul><ul><li>Where clients will come from </li></ul></ul><ul><ul><ul><li>Sources may include </li></ul></ul></ul><ul><ul><ul><ul><li>your agency </li></ul></ul></ul></ul><ul><ul><ul><ul><li>other area agencies </li></ul></ul></ul></ul><ul><ul><ul><ul><li>schools </li></ul></ul></ul></ul><ul><ul><ul><ul><li>local community </li></ul></ul></ul></ul>NEEDS ASSESSMENTS TYPES OF GROUPS NEEDED GROUP LOGISTICS CO-LEADER LEADER START ESTABLISH GROUP NORMS START GROUP SCREENING PROCESS PROMOTE GROUP STOP END NO IS A GROUP NEEDED? YES GROUP FACILITATION
  5. 5. Doing a needs assessment <ul><li>What is a needs assessment? </li></ul><ul><li>Purpose is to determine gaps between what currently exists and what is desired by the potential client population </li></ul><ul><li>Can be viewed as a planning activity </li></ul>
  6. 6. Doing a needs assessment <ul><li>Step 1: Define the problem the group will be designed to address </li></ul><ul><ul><li>Example: There are not any groups for women to discuss relationship and intimacy issues. </li></ul></ul><ul><li>Step 2: Choose a method to assess the need </li></ul><ul><ul><li>Examples are surveys, meetings, or requests from area agencies or schools </li></ul></ul>
  7. 7. Doing a needs assessment <ul><li>Step 3: Define the group’s purpose </li></ul><ul><ul><li>Set goals and define the desired outcomes for both the agency and the clinician </li></ul></ul><ul><ul><li>For example, a goal for the women’s group may be to provide participants with healthy ways of coping with relationship issues </li></ul></ul><ul><li>Step 4: Determine appropriate activities which ensure goal or outcome achievement </li></ul><ul><ul><li>For the women’s group, this could include exercises, such as role-plays, designed to empower the group members </li></ul></ul>RETURN TO FLOWCHART
  8. 8. IS A GROUP NEEDED? <ul><ul><li>Using the information gathered through the needs assessment, make a decision whether a group is needed. </li></ul></ul>NEEDS ASSESSMENTS TYPES OF GROUPS NEEDED GROUP LOGISTICS CO-LEADER LEADER START ESTABLISH GROUP NORMS START GROUP SCREENING PROCESS PROMOTE GROUP STOP END NO IS A GROUP NEEDED? YES GROUP FACILITATION
  9. 9. DETERMINE TYPES OF GROUPS NEEDED <ul><li>After deciding that a group is needed, determine the types of groups which are needed. </li></ul><ul><li>Types of groups </li></ul><ul><li>counseling (improving self-esteem) </li></ul><ul><li>therapy (eating disorder) </li></ul><ul><li>group guidance (psycho-educational parenting class) </li></ul><ul><li>organizational (team building) </li></ul><ul><li>If more than one group is needed, prioritize which group needs to be established first. </li></ul>NEEDS ASSESSMENTS TYPES OF GROUPS NEEDED GROUP LOGISTICS CO-LEADER LEADER START ESTABLISH GROUP NORMS START GROUP SCREENING PROCESS PROMOTE GROUP STOP END NO IS A GROUP NEEDED? YES GROUP FACILITATION
  10. 10. GROUP FACILITATION <ul><li>After selecting a type of group, determine if the group will be led by a leader or co-leaders. </li></ul><ul><li>In making this decision, consider whether: </li></ul><ul><ul><li>The leader has the necessary and relevant skills training to facilitate the type of group selected </li></ul></ul><ul><ul><li>The leader may not be able to attend all group meetings due to prior commitments or unforeseen absences </li></ul></ul><ul><ul><li>Burnout may be a significant issue for the leader </li></ul></ul><ul><li>Adding a co-leader can help alleviate these issues. </li></ul>NEEDS ASSESSMENTS TYPES OF GROUPS NEEDED GROUP LOGISTICS CO-LEADER LEADER START ESTABLISH GROUP NORMS START GROUP SCREENING PROCESS PROMOTE GROUP STOP END NO IS A GROUP NEEDED? YES GROUP FACILITATION
  11. 11. LEADER <ul><li>The leader should have the necessary and relevant skills training to lead the type of group selected. </li></ul><ul><li>Advantage </li></ul><ul><ul><li>Not having a co-leader reduces the amount of coordination required for various components of the group; thereby, possibly being less time consuming. </li></ul></ul><ul><li>Disadvantages </li></ul><ul><ul><li>The absence of the group leader adversely impacts whether group sessions take place. </li></ul></ul><ul><ul><li>By not having someone to share the responsibility of group facilitation with, a leader may become more susceptible to burnout. </li></ul></ul>NEEDS ASSESSMENTS TYPES OF GROUPS NEEDED GROUP LOGISTICS CO-LEADER LEADER START ESTABLISH GROUP NORMS START GROUP SCREENING PROCESS PROMOTE GROUP STOP END NO IS A GROUP NEEDED? YES GROUP FACILITATION
  12. 12. CO-LEADER <ul><li>Once the decision is made to have a co-leader, a co-leader needs to be selected. </li></ul><ul><li>Advantages </li></ul><ul><ul><li>Together, the co-leaders have the necessary skill base to run the group. </li></ul></ul><ul><ul><li>The complementary styles of the co-leaders can be beneficial in leading the group and in enhancing the group dynamics. </li></ul></ul><ul><li>Disadvantages </li></ul><ul><ul><li>Power struggles can occur between the co-leaders resulting in less than optimal group facilitation. </li></ul></ul><ul><ul><li>The co-leaders need to collaborate and agree on how the group will be run. This is usually more time consuming and requires a strong working relationship between the co-leaders . </li></ul></ul>NEEDS ASSESSMENTS TYPES OF GROUPS NEEDED GROUP LOGISTICS CO-LEADER LEADER START ESTABLISH GROUP NORMS START GROUP SCREENING PROCESS PROMOTE GROUP STOP END NO IS A GROUP NEEDED? YES GROUP FACILITATION
  13. 13. LOGISTICS OF THE GROUP <ul><li>Make these decisions </li></ul><ul><ul><li>Open/closed group </li></ul></ul><ul><ul><li>Finite/infinite number of sessions </li></ul></ul><ul><ul><li>Group members who may still have ongoing needs after the group ends </li></ul></ul><ul><ul><li>Fees (insurance/self-pay) </li></ul></ul><ul><ul><li>Group meeting location and time </li></ul></ul>NEEDS ASSESSMENTS TYPES OF GROUPS NEEDED GROUP LOGISTICS CO-LEADER LEADER START ESTABLISH GROUP NORMS START GROUP SCREENING PROCESS PROMOTE GROUP STOP END NO IS A GROUP NEEDED? YES GROUP FACILITATION
  14. 14. PROMOTING THE GROUP <ul><li>To recruit potential group members, the group needs to be advertised or announced. </li></ul><ul><li>How will this be done? </li></ul><ul><ul><li>Newspaper ads or flyers </li></ul></ul><ul><ul><li>Clinicians outside of the agency </li></ul></ul><ul><ul><li>Clinicians within the agency </li></ul></ul><ul><ul><li>Schools </li></ul></ul><ul><li>Group members need to be informed by the leader of the following: </li></ul><ul><ul><li>Type of group </li></ul></ul><ul><ul><li>Cost per session </li></ul></ul><ul><ul><li>Where the group will be held </li></ul></ul><ul><ul><li>When it will start </li></ul></ul><ul><ul><li>For how long </li></ul></ul><ul><ul><li>Who will lead the group </li></ul></ul>NEEDS ASSESSMENTS TYPES OF GROUPS NEEDED GROUP LOGISTICS CO-LEADER LEADER START ESTABLISH GROUP NORMS START GROUP SCREENING PROCESS PROMOTE GROUP STOP END NO IS A GROUP NEEDED? YES GROUP FACILITATION
  15. 15. SCREENING PROCESS <ul><li>To have an effective group, it is an essential and ethical obligation of the leader to screen potential group members. </li></ul><ul><li>The screening process is best done if it includes a face-to-face interview. </li></ul><ul><li>Areas to explore with potential group members are: </li></ul><ul><ul><li>History and success of past counseling experience </li></ul></ul><ul><ul><li>Willing to be open and grow </li></ul></ul><ul><ul><li>Want to learn new behaviors </li></ul></ul><ul><ul><li>Willing to participate in the group process </li></ul></ul><ul><li>Reasons to include or exclude potential group members </li></ul>NEEDS ASSESSMENTS TYPES OF GROUPS NEEDED GROUP LOGISTICS CO-LEADER LEADER START ESTABLISH GROUP NORMS START GROUP SCREENING PROCESS PROMOTE GROUP STOP END NO IS A GROUP NEEDED? YES GROUP FACILITATION
  16. 16. Reasons to include or exclude potential group members <ul><li>Include </li></ul><ul><ul><li>Seek change in themselves and their behavior </li></ul></ul><ul><ul><li>Willing to try out new ways of being </li></ul></ul><ul><ul><li>Have necessary skills to communicate </li></ul></ul><ul><ul><li>Able to tolerate some discomfort </li></ul></ul><ul><li>Exclude </li></ul><ul><ul><li>Unwilling to participate in the group </li></ul></ul><ul><ul><li>Unwilling to look at themselves and their behavior </li></ul></ul><ul><ul><li>Disruptive behaviors that would impede the group </li></ul></ul>
  17. 17. Reasons to include or exclude potential group members <ul><li>Consider whether the group modality and the particular group being offered is the appropriate intervention for member change. </li></ul><ul><li>It is best to match members to the type of group. Potential group members should also assess whether the group is appropriate to their needs. </li></ul>
  18. 18. Reasons to include or exclude potential group members <ul><li>In forming a group, potential group members and their issues can be evaluated for </li></ul><ul><ul><li>Frequency: how often is the member aware of the issue </li></ul></ul><ul><ul><li>Duration: how long has the issue been occurring in the member’s life </li></ul></ul><ul><ul><li>Intensity: how severe is the issue in the member’s life </li></ul></ul><ul><li>It is best to have members at various points along the continuum so they may be able to form a team and benefit from each other’s views, skills and experience levels. </li></ul>RETURN TO FLOWCHART
  19. 19. STARTING THE GROUP <ul><li>Once group members have been selected, the group is ready to begin. </li></ul>NEEDS ASSESSMENTS TYPES OF GROUPS NEEDED GROUP LOGISTICS CO-LEADER LEADER START ESTABLISH GROUP NORMS START GROUP SCREENING PROCESS PROMOTE GROUP STOP END NO IS A GROUP NEEDED? YES GROUP FACILITATION
  20. 20. ESTABLISHING GROUP NORMS <ul><li>Leader/co-leaders role includes: </li></ul><ul><li>Establish group rules </li></ul><ul><ul><li>Confidentiality and its limits in a group </li></ul></ul><ul><ul><li>Amount of personal disclosure </li></ul></ul><ul><ul><li>Group ownership </li></ul></ul><ul><ul><li>Respect other members right to their own unique perspective </li></ul></ul><ul><ul><li>Use of “I” statements </li></ul></ul><ul><li>Advanced group skills </li></ul><ul><ul><li>Model reflective listening and effective communication skills </li></ul></ul><ul><ul><li>Facilitate group interchange </li></ul></ul><ul><ul><li>Protect a group member from inappropriate verbal attacks by another group member </li></ul></ul>NEEDS ASSESSMENTS TYPES OF GROUPS NEEDED GROUP LOGISTICS CO-LEADER LEADER START ESTABLISH GROUP NORMS START GROUP SCREENING PROCESS PROMOTE GROUP STOP END NO IS A GROUP NEEDED? YES GROUP FACILITATION
  21. 21. END <ul><li>At this point, the group is established and is in the initial stage. </li></ul><ul><li>Further information on group process and group stages can be found in the texts by Corey & Corey and Yalom. These are listed on the reference slide . </li></ul>NEEDS ASSESSMENTS TYPES OF GROUPS NEEDED GROUP LOGISTICS CO-LEADER LEADER START ESTABLISH GROUP NORMS START GROUP SCREENING PROCESS PROMOTE GROUP STOP END NO IS A GROUP NEEDED? YES GROUP FACILITATION
  22. 22. REFERENCES <ul><li>Corey, M. S. , & Corey, G. (2002). Groups: Process and practice (6th ed.). Pacific Grove, CA: Wadsworth Group. </li></ul><ul><li>Dye, A. (1978, October). Paper presented at the Annual Convention of the International Association for Specialists in Group Work, Munich, Germany. </li></ul><ul><li>Lewis, J. A., Dana, R. Q., & Blevins, G. A. (2002). Substance abuse counseling (3rd ed.). Pacific Grove, CA: Wadsworth Group. </li></ul><ul><li>Yalom, I. D. (1995). The theory and practice of group psychotherapy (4th ed.). New York: Basic Books. </li></ul>

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